2022Food Program TrainingParticipant Packet

USDA Child and Adult Care Food Program SponsorP.O. Box 390813, Minneapolis, MN 55439-0813952-944-7010; Toll free 800-356-5983www.providerschoice.come-mail: [email protected] Nondiscrimination StatementIn accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies,the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs areprohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for priorcivil rights activity in any program or activity conducted or funded by USDA.Persons with disabilities who require alternative means of communication for program information (e.g. Braille, largeprint, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied forbenefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal RelayService at (800) 877-8339. Additionally, program information may be made available in languages other than English.To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027)found online at: filing cust.html, and at any USDA office, or write a letter addressedto USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form,call (866) 632-9992. Submit your completed form or letter to USDA by:(1) mail: U.S. Department of AgricultureOffice of the Assistant Secretary for Civil Rights1400 Independence Avenue, SWWashington, D.C. 20250-9410(2) fax: (202) 690-7442; or(3) email: [email protected] institution is an equal opportunity provider.For more CACFP resources check

CACFP Required TrainingMeal PatternsThe meal pattern for infants and children are in place to ensure that children get the nutrition they need for healthy growthand development. The Child and Infant Meal Patterns can be found in the back of this packet as QR Codes.The required meal components for children aged 1 – 12 include:BreakfastLunch/ SupperMilk*Fruit/VegetableGrain**Milk*Meat/Meat AlternateVegetableFruit or 2nd VegetableGrainSnack(2 of 5 must be served)Milk*Meat/Meat AlternateVegetableFruitGrain* Children over 2 years offer unflavored skim or 1% milk. Children 12-23 months offer whole milk.** A meat/meat alternate may replace the grain component at breakfast a maximum of three times per week.At least one serving of grains each day must be whole grain-rich for children 1-12 years.The required meal components for infants (0-11 months) include:Breakfast/Lunch/SupperSnackBreastmilk/ Iron Fortified Infant FormulaBreastmilk/ Iron Fortified Infant FormulaFruit/Vegetable***Fruit/Vegetable***Iron fortified infant cereal, meat, cheese, fish, egg, Crackers, bread, iron fortified infant cereal or readybeans, yogurt or cottage cheese***to eat breakfast cereal****** Starting around 6 months of age when an infant is developmentally ready for solid foods.Childcare providers must offer at least one type of iron fortified infant formula. The formula brand AND type must beincluded in all formula documentation. Infants requiring specialty formulas require a Special Diet Statement.Recordkeeping Menu and meal count records must be completed daily, by the end of each day. Menus may be planned in advancebut meal counts cannot be recorded until after the meal is served. Providers Choice cannot reimburse for any mealswhich have been served and not recorded prior to the date of the visit.Menu and meal count records must be in the day care home and available for review by representatives of ProvidersChoice Inc, the Minnesota Department of Education (MDE) and the United States Department of Agriculture (USDA)during the hours of operation.Menu and meal count records must accurately represent the names of children present for each meal and themeal components served. Providers using preplanned menus must record the date the menu was served as well asany changes or substitutions made to the menus by the end of each day. Menu and meal count records submitted toProviders Choice must match the menus and names of children present at the meal observed by representatives ofProviders Choice during a home visit. Meals will be disallowed if records do not match.Providers Choice needs a copy of your updated childcare license every time a new one is issued.Child EnrollmentsA completed child enrollment form must include: the child’s name; date of birth; racial and ethnic identity; first day incare; typical days and hours in care; typical meals eaten in care; parent or guardian contact information and signature.CACFP regulations require that child enrollments be updated annually. Meals are not reimbursable until a completedchild enrollment form is on file in the Providers Choice office. Child enrollment forms for newly enrolled children must bereceived in the office prior to the last business day of the month in which the child begins care. Make sure to keep a copyof each child enrollment form prior to sending to the Providers Choice Office.Providers Choice, Inc.Dishing Up Local Foods with Farm to CACFP1

CACFP Required TrainingMeal Service To be claimed for a meal a child must participate in the meal service. Participating in the meal servicemeans sitting down with the food available either on a plate in front of him/her or passed around the tableon a serving platter. Asking a child if he/she wants food does not constitute participation in the meal. All meal components must be served at the same time. If serving meals pre-plated, all components mustbe served with the minimum portion sizes at the beginning of the meal. If serving meals family style,serving bowls must go around the table at least two more times after the initial serving.Prior NotificationIf you plan to be away from your child care home with the children during a meal service time you must notifyProviders Choice in advance. You may notify PCI by updating your calendar in KidKare, emailing or calling yourField Representative or the main PCI office.Claims A claim is a promise that you served a reimbursable meal to an eligible and enrolled child. If you send yourclaim in by 3:00 on Thursday of any week, your reimbursement will be initiated on Friday of the next week. There are many steps that we take to review your claim to ensure the amount of reimbursement werequest from MDE reflects an accurate claim. Ex: license capacity, diet statement on file, meal observedduring visit matches the meal submitted.Homes ReimbursementThe amount you receive is based on a two-tier reimbursementscale. Whether you qualify for Tier I rates or Tier II rates is based ona variety of factors (such as the demographics of the area you livein, your personal income, or the income of the families you serve).Rates payable for each meal are adjusted by the USDA every July.Child Care HomesReimbursement Rates 7/1/21 - 6/30/22Tier ITier IIBreakfast 1.40 0.51Lunch 2.63 1.59Snack 0.78 0.21You can be reimbursed a maximum:2 meals and 1 snack OR2 snacks and 1 meal per child, per dayIncome Eligibility GuidelinesFor Family Child Care Home Income Eligibility Guidelines please visit Providers Choice Website or contact the office at 800-356-5983 or 952-944-7010 (Metro).Notes:Providers Choice, Inc.Dishing Up Local Foods with Farm to CACFP2

Nine Areas of Civil Rights Compliancefor Family Day Care Home ProvidersChild and Adult Care Food Program (CACFP) family child care providers must be annually trained on the Nine Areas ofCivil Rights Compliance. The goals of civil rights guidelines in CACFP are: Equal treatment for all applicants and participants.Knowledge of rights and responsibilities.Elimination of illegal barriers that prevent or deter people from receiving benefits.Dignity and respect for all.1. Collection and use of data: Ask parents to complete racial/ethnic data for eachenrolled child. If parent refuses, record for parent, based on yourobservation. Keep confidential.2. Effective public notification systems: Inform potentially eligible and current participants ofbenefits of CACFP. Provide appropriate information in alternativeformats for persons with disabilities (contactProviders Choice for assistance). Use other languages and graphics as needed.3. Complaint procedures: Complaints may be filed on the basis of: race, color,national origin, age, sex or disability. Never discourage individuals from filing complaints orvoicing allegations of discrimination. To file a complaint refer to the USDANondiscrimination and Complaint Procedure on thefront cover.4. Compliance review techniques:Providers Choice will ensure all participants havereceived training on the Nine Areas of Civil RightsCompliance.5. Resolution of noncompliance: Stop inappropriate actions. Failure/refusal can result in termination from CACFP.7. Language assistance: People with limited English proficiency (LEP)need to be served in familiar languages. Outreach in other languages is important. How language assistance is provided depends onnumber and proportion of LEP persons served,frequency of contact, nature of services, andavailable resources. Do not use children as interpreters. Interpreters may be volunteers but must respectconfidentiality and understand interpreterethics. View the Limited English Proficiency website forresources. ( Conflict resolution: Remain calm. Explain situation. Get help, especially if you feel threatened. Use alternative dispute resolution techniques,such as mediation, when necessary.9. Customer service: Be patient. Be polite. Avoid sarcasm. Don’t be afraid to apologize. “Treat others the way they want to be treated(or at least be aware of what that is).”6. Reasonable accommodation of people with disabilities: Supply food substitutions as required by programregulation. Follow the Department of Human Services (DHS)and the Americans with Disabilities Act (ADA)requirements for other accommodations to ensureaccess for all.USDA Nondiscrimination StatementThe USDA Nondiscrimination Statement can be found on the inside front cover of this booklet.Providers Choice, Inc.Dishing Up Local Foods with Farm to CACFP3

Dishing Up Local FoodsFarm to CACFP (also called “Farm to the Food Program”) is all about connecting young children with local foods andnutrition activities while in child care. There are lots of ways to do Farm to Food Program activities in your home,and you are probably doing many of them already! Farm to CACFP is based on three core elements:1. Serving local foods in Food Program meals and snacks2. Food and nutrition activities3. GardeningFarm to Food Program activities are great for kids, families, farmers and communities! Kids are exposed to a varietyof seasonal fruits and vegetables, which increases their willingness to try new foods and the number of fruits andveggies they consume! Local farmers benefit from purchases of their products, and communities grow stronger byconnecting people with local foods.Did you Know?Food neophobia is a completely normal developmental stage for most children.One of the best ways to handle food neophobia is to continue to expose childrento new or unfamiliar foods. So, Farm to CACFP is a great strategy to introducekids to a variety of local fruits and veggies as their taste preferences are beingformed!Providers Choice, Inc.Food Neophobia:a reluctance to eat,or the avoidance ofnew foodsDishing Up Local Foods with Farm to CACFP4

Child Friendly Gardening Activities2 year olds3 year olds4-5 year oldsPushing child-sized wheelbarrowPlanting large seedsRaking soil to prepare garden bedsWatering plants with assistanceFilling up watering cansHarvesting ripe producePushing larger seeds into soilWatering plantsIdentifying garden insectsObserving insectsPulling weedsComparing shapes and sizes ofproduceObserving plant growthDigging in dirtHarvest produce(with assistance)Describing appearance of fruitsand vegetablesDrawing garden scenes or itemsCount produce andmeasure plant/produce heightConnecting with FamilesWhy? Farm to CACFP can enhance parent/provider connections: Reinforces Farm to CACFP lessons at homeFamilies love knowing that their children are learning about local food and nutritionGreat way to connect families with farmers and growers in their communityChildren can introduce healthier habits to the rest of the familySets your child care program apart; you are going above and beyond!How? Use drop-off and pick-up times to easily communicate with families: Send home a sample of a local food you served that dayPass out recipe cards featuring a favorite foodPoll parents about their favorite fruit or vegetable and have children graph the resultsShare a food-themed song to sing on the way homeMonthly newsletters with recipes and photos are a great way to keep parents in the loopProviders Choice, Inc.Dishing Up Local Foods with Farm to CACFP5

Local Food Lesson PlanCreate your own “lesson plan” featuring locally grown carrots! Brainstorm curriculum activities andrecipes to use in your child care.FOR THE WEEK OF:Featured Local Food:CarrotsDay 1Day 2Day 3Curriculum Activity:Curriculum Activity:Curriculum Activity:Local MenuItem/Recipe:Local MenuItem/Recipe:Local MenuItem/Recipe:Farm to Food Program Recipe: Yogurt DipIngredients 1 quart (4 cups) plain Greek yogurt 1/3 cup olive oil 6 Tablespoons fresh herbs (ex. chives, dill, parsley, basil) 3 Tablespoons lemon juice Salt to Taste (optional)DirectionsMix all ingredients together in a bowl and serve with sliced local vegetables such as carrots,cucumbers, snap peas or peppers.CreditingAges 1-5: 1/4 cup dip (2 oz.) and 1/2 cup sliced vegetables is 0.5 oz. MMA and 1/2 cup VEGAges 6-12: 1/2 cup dip (4 oz.) and 3/4 cup sliced vegetables is 1 oz. MMA and 3/4 cup VEGRecipe courtesy of the North Carolina Department of Health and Human ServicesProviders Choice, Inc.Dishing Up Local Foods with Farm to CACFP6

Farm to CACFP Resources - FREECurricula, Activities and Recipes Renewing the Countryside – Minnesota-based organization with lots of links to activities, recipes andresources for finding local foodsFarm to Child Care - A curriculum package from the Institute for Agriculture and Trade PolicyGrow It, Try It, Like It – Fun hands on curriculum for Family Child Care from the USDAPint Size Produce – Local Farm to Early Care Activities arranged by food from Renewing theCountrysideGot Veggies? Garden Vegetable-Based Nutrition Toolkit - Wisconsin Dept. of Health ServicesVegetable Coloring Pages - Easy Peasy and FunGardening Got Dirt? – Garden-Based Nutrition Toolkit - Wisconsin Dept. of Health ServicesKids Gardening – Grant opportunities and Garden ToolkitsVideos What is Farm to Preschool? – Georgia OrganicsFarm to Child Care in Minnesota – Institute for Agriculture and Trade PolicyLooking for FREE seeds for your edible garden? Search for local seed libraries inyour area. They’re a great way to access lots of difference varieties of local items!QR CodesUse these QR codes to access the resources mentioned during training. Take your phone and open yourcamera. Hold the camera over a QR code and a link will appear. Click the link to take you to the resource!Minnesota Fruit and Vegetable Seaonality ChartLocal Food DirectoryProviders Choice, Inc.Providers Choice Ounce Equivalent CalculatorUSDA Grow It, Try It, Like ItCurriculum Order FormDishing Up Local Foods with Farm to CACFP7

Ounce EquivalentsCACFP ReviewGrain foods are now required to be listed in Ounce Equivalents instead of Servings. Providers Choice hasseveral resources on our website to help you meet this new requirement, including an Ounce EquivalentCalculator and recipes.STEP THREE:32 gm weight of a serving sizeSTEP TWO:1 tortilla 1 unitDon’t Leave Money on the Kitchen Table!Claim Summary and Error Report - Review this report monthlyafter you have submitted your claim and the claim has been processed.This report will tell you: Your claim amount Number of meals/snacks claimed. Any errors and disallows on your claimIMPORTANT: Call the Providers Choice office right away with any questions or discrepanciesthat you have. We want to be sure you are paid correctly.Reports Claims Statements Claimed Summary and Error Select Month RunProviders Choice, Inc.Dishing Up Local Foods with Farm to CACFP8

Seed Matching GameProviders Choice, Inc.Dishing Up Local Foods with Farm to CACFP9

Seed Matching GameProviders Choice, Inc.Dishing Up Local Foods with Farm to CACFP10

A claim is a promise that you served a reimbursable meal to an eligible and enrolled child. If you send your claim in by 3:00 on Thursday of any week, your reimbursement will be initiated on Friday of the next week. There are many steps that we take to r