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Place of Reflection - Marlee Pavilion and Roe Gardens Application FormThe Botanic Gardens and Parks Authority (BGPA) manages Kings Park and Botanic Garden and BoldPark in Perth, Western Australia.The Place of Reflection is a special venue located in the Western Australian Botanic Garden in KingsPark, designed to offer a tranquil and reflective space of significance for the people of Western Australia.Venue fees apply and organisers must ensure they comply with the Botanic Gardens and ParksAuthority Terms and Conditions, available on our website.Please provide all details for your booking. Full disclosure is important to ensure your application issuccessful.Your booking is not confirmed until you have received written approval.Venue availabilityTo preserve the ambience and significance of the site, all bookings in this area are required to adhere tostrict guidelines. Bookings cannot be accepted more than one year in advance.This venue is not suitable for corporate functions or birthday parties. Applications for weddings andcommunity group functions will be assessed for suitability at the sole discretion of BGPA.Block-out periodThe following block out period aims to avoid issues from noise and traffic disruption intruding on yourevent.Summer Events Season - Restricted from 23 October to 1 May each year. Bookings are availablebetween 9.00 am – 12 noon only during this time. Afternoon private bookings will be considered on nonconcert days (only once BGPA concert schedules are confirmed).A morning booking does not guarantee first priority for a change of time to an afternoon booking.Contact detailsName of group or organisation:Contact person:Street address: Suburb:Postcode: Email:Mobile: Daytime telephone number:Alternative contact person on the day of your function:Name: Mobile:Event detailsPlease specify the type of function and provide details: Wedding Community group Commemorative/Memorial eventPartner 1: Partner 2:FOR MORE INFORMATION CONTACT THE BOOKINGS OFFICER:KINGS PARK AND BOTANIC GARDEN1 Kattidj Close, Kings ParkWestern Australia 6005Phone:Fax:( 61 8) 9480 3624( 61 8) 9322 5064Email:[email protected]: www.bgpa.wa.gov.au

Page 2ID: Place of Reflection AF1015Please specify nature of event:Day and date of function: Time: from toAttendee numbers: Adults Children (under 18)Please note that functions are permitted for a maximum duration of 2 hours only and a maximum of 100people applies.LocationWhen organising a function at the Place of Reflection, both the Marlee Pavilion and the Roe Gardensvenues are included. Function organisers are welcome to use one or both of the areas for the event. Ifthe event requires the use of both areas, please select both venues. Marlee PavilionIs power required? Yes No Roe Gardens (power is not available at Roe Gardens)Catering and alcohol Yes NoDo you propose to have professional catering?Please provide details of your chosen caterer:Company:Contact person: Phone number:Have you attached a copy of the caterer’s public liability insurance? Yes NoWill guests be consuming alcohol? Yes NoPlease note that alcohol is not permitted at the Place of Reflection except for a ‘champagne toast’ orsimilar celebratory drink, the quantity not exceeding more than one standard drink per person.Is an alcohol permit for a celebratory toast required? Yes NoRubbish disposalBGPA promotes a smoke-free and glass-free environment. To maintain public health and safety, allrubbish must be removed or placed inside rubbish bins. Leaving the rubbish next to a rubbish bin islittering. Littering, including the throwing of confetti, rice, petals (real or artificial) is prohibited. Ice fromeskies must be emptied onto mulched areas. Under no circumstances can ice be emptied on the lawn asit causes damage to the grass. You may incur a fine if rubbish or litter is left behind after the function.Equipment and infrastructureTo protect the park and its infrastructure, nothing can be staked into the ground, nailed, hung or attachedto any structure or tree. Any equipment or furniture must be freestanding and decorations attached toyour own furniture only. Candles, lanterns and other open flames are not permitted.Do you propose to bring external furniture, free standing structures or decorations? Yes No Tables (how many): Chairs (how many): Carpet Flower arrangements (potted plants/soil are not permitted) Other please provide details:Note: all furniture and props must be approved by BGPA (any unapproved items will not be permitted).Do you propose to use an event stylist company/service? Yes NoCompany:Contact person: Phone number:For more information contact the Bookings Officer:Kings Park and Botanic Garden1 Kattidj Close, Kings ParkWestern Australia 6005Phone:Fax:( 61 8) 9480 3624( 61 8) 9322 5064Email:[email protected]: www.bgpa.wa.gov.au

Page 3ID: Place of Reflection AF1015 Yes NoWill you be playing music? Live music (e.g. classical trio) Pre-recordedIf live, please provide details:Company:Contact person: Phone number: Yes NoDo you propose to have any electrical equipment?A 15 amp power outlet is available at some sites. Please check the output of your electrical equipmentbeforehand. All sound must be kept to an acceptable level that does not impact on other visitors. Thereis a maximum run time of 30 minutes for PA systems and speakers. PA system (e.g. microphone) Speakers Other (please specify):Set upYour two (2) hour hire includes an additional 30 minutes set up and 30 minutes breakdown either side ofthe booking time.Vehicles and parkingKings Park provides free parking only for those visitors within the park boundaries. Visitors are notpermitted to park their vehicle in Kings Park and then leave Kings Park boundaries by any other means(on foot, by bus or in another vehicle).Vehicles are not permitted to park on lawns or in ‘No Parking’ zones. Verge parking is available in someareas, where signposted. Equipment can be unloaded from a vehicle where parked in a designatedloading zone or parking bay. The organiser is responsible for advising participants where to park.Parking cannot be reserved.For more information refer to the Kings Park and Botanic Garden Parking section of our website.Have you advised your caterers and guests where to park? Yes NoNumber expected: Hire company:Contact person: Phone number:PhotographyA Photography Permit is included if your wedding or function is booked in Kings Park and BotanicGarden (not including Fraser’s Restaurant). Filming and Photography within the State War MemorialPrecinct must be approved by the Returned and Services League of Western Australia (RSLWA) andBGPA which will be sought during the booking process. Photography is not permitted on the LotterywestFederation Walkway and you must not leave paths when in the bushland areas. If another group hasreserved a particular gazebo or area, please respect their booking. If a concert is scheduled for the dayof your booking you will not be permitted into the concert area. Your photographer must be aware of theRegulations relating to photography within Kings Park and Botanic Garden. Please provide details ofyour photographer where applicable.Company:Contact person: Phone number:For more information contact the Bookings Officer:Kings Park and Botanic Garden1 Kattidj Close, Kings ParkWestern Australia 6005Phone:Fax:( 61 8) 9480 3624( 61 8) 9322 5064Email:[email protected]: www.bgpa.wa.gov.au

Page 4ID: Place of Reflection AF1015Fees and chargesAll bookings are for a two (2) hour period only and a maximum of 100 people applies.Fees and charges are reviewed annually and can change without notice.Venue feesVenue fee: 460A 75% discount on the venue fee is available for appropriate commemorative occasions being held byfamilies or approved community organisations. Community organisations should contact the BookingsOfficer to check if they are eligible for the discount. Discounts do not apply to weddings or photographysessions.Booking summaryVenue fee Discount approved by Booking Officer? Yes NoTotal payable to BGPA Payment detailsFull payment must be forwarded with this application. All fees and charges include GST. Your booking isnot confirmed until you receive written confirmation from BGPA.Take care when making your booking. We are unable to arrange a refund unless a booking is cancelledmore than 10 days prior to the function/event and a non-refundable fee of 80 applies. Please allow 10working days for your refund to be processed.Kings Park and Botanic Garden is an outdoor venue and fees will not be refunded as a result ofinclement weather. The Authority reserves the right to cancel a booking at any time.Checklist I have made a tentative booking with Kings Park and Botanic Garden. If not, please contact theBookings Officer before returning this application by emailing [email protected] or calling( 61 8) 9480 3624. I have read and understand the BGPA Terms and Conditions. I have completed all relevant information in this application form. I have enclosed payment details with this booking.If you would like information regarding a gift registry, please contact the friendly staff at Aspects of KingsPark on ( 61 8) 9480 3900.DeclarationIn submitting this booking application, the organiser accepts the Botanic Gardens and Parks Regulations1999 and all Terms and Conditions. Any breach of the conditions or any other relevant law may result ininfringement and/or the cancellation of the booking. This agreement is not transferable.Signed: Dated:For more information contact the Bookings Officer:Kings Park and Botanic Garden1 Kattidj Close, Kings ParkWestern Australia 6005Phone:Fax:( 61 8) 9480 3624( 61 8) 9322 5064Email:[email protected]: www.bgpa.wa.gov.au

Page 5ID: Place of Reflection AF1015Booking summary and paymentABN 30 706 225 320Tax Invoice: Weddings PFT014This document is a tax invoice upon completion of the form and when payment is made,as prescribed by the A New Tax System (Goods and Services Tax) Act 1999.Contact name:Organisation:Activity: Contact number:Payment detailsTotal payable to BGPA : (inclusive of any GST amount) Cash or EFTPOS (in person only) Cheque (made payable to Botanic Gardens and Parks Authority) Electronic funds transferBSB: 066 040 Account: 19800048Commonwealth BankReference: BGPA Booking reference number Credit card (Visa or MasterCard only)Name on credit card: Signature:Card number: Expiry:Credit card payments can also be made by phone, once the Application Form has been received.Do you require a receipt? Yes NoOffice use onlyReceipt number: Date paid:Thank you for your payment.For more information contact the Bookings Officer:Kings Park and Botanic Garden1 Kattidj Close, Kings ParkWestern Australia 6005Phone:Fax:( 61 8) 9480 3624( 61 8) 9322 5064Email:[email protected]: www.bgpa.wa.gov.au

Photography . A Photography Permit is included if your wedding or function is booked in Kings Park and Botanic Garden (not including Fraser’s Restaurant). Filming and Photography within the State War Memorial . Tax Invoice: Weddings PFT014 . This document is a tax invoice