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Research Support InformationNetwork (RESIN)Presented by: Office of the Vice Chancellor for ResearchDate: May 7, 2013

Agenda Updates & Timely Information fromResearch Support: Office of the VCR RSC IRBIACUCHIPAAUAMS LibraryBioVenturesCost/Grants Accounting5/29/2013COIORSPORCDLAMOGSPCCTR/Core Facilities Office of Compliance IT- Research2

External IRBsJennifer Sharp, IRB Director IRB / Institutional Review Allowed (with some caveats) AAHRPP Sponsor 5/29/2013RequiredConsortium Agreements3

Student Research Day 2013Lessons Learned Diana Barr, RSC Student Research Day - By the Numbers Total # of Posters 104 5/29/2013# of Graduate Students 55# of Professional Students 28# of Postdocs/House staff/Fellows 214

Student Research Day 2013Lessons Learned Diana Barr, RSC Judges Total # of Judges 68 potential judges Identifiedfrom abstract submissions asmentors/sponsors by participants # of judges who were on travel or had clinicalresponsibilities 22 after initial email 46 judges on Monday before SRD 10 judges cancelled 24-48 hrs. prior 5/29/201336 judges available morning of SRD 20135

Student Research Day 2013Lessons Learned Diana Barr, RSC Judging Needs for SRD 2014 5/29/2013Judges needed for 105-127 abstracts 42 judgesneeded for all types of research (3 posters each) At least 20 additional judges needed fornon-bench type research (2-3 posters each)Overall Types of Judges Bench research judges Non-bench research judges “On-deck” - week prior to SRD assigned/notified Emergency – called when judges don’t show up formorning or afternoon sessions6

Student Research Day 2013Lessons Learned Diana Barr, RSC Poster Awards Two Judges Assigned/Poster 1st place 1252nd place 753rd place 50Best Overall 250If a poster does not receive 2 judges’ scores, theparticipant is disqualified and cannot receive an awardJudges Needed 5/29/2013Contact Linda Williams, [email protected] or Diana Barr,[email protected]

CLARA Update: IRB ModuleJennifer Sharp, IRB Director CLARA Updates Usernames/Passwords Migration/Archive Documents Modifications to Update SystemQuestions?5/29/20138

CLARA Update: Budget andCoverage ModuleJulia Washam, Assistant Director, RSC Billing Questions5/29/20139

CLARA Update: Budget andCoverage ModuleJulia Washam, Assistant Director, RSC Budget Requirement Determination5/29/201310

CLARA Update: Budget andCoverage ModuleJulia Washam, Assistant Director, RSC 5/29/2013Creating a Budget Matrix11

CLARA Update: Budget andCoverage ModuleJulia Washam, Assistant Director, RSC 5/29/2013ContactsBudget QuestionsJulia WashamCynthia SpinksSharon SandriaLisa RichardsonKaren care QuestionsBarbara AdamsMtonya Hunter-Lewis686-8187686-818412

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead What is Epic? Electronic Medical Records (EMR) System Inpatient EMR Outpatient EMR Integrated Access and Revenue Systems Registration/ADT & Hospital Billing Practice Management5/29/201313

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Systems Replaced by Epic5/29/2013SystemReplaced bySoft LabRadNetPAT(CPA)/iPath(CPM)Centricity (EMR)Sunrise (EMR)HBOCInhouse Kiosk SystemInhouse Patient TrackerPHSPharmacy RX 3000RQISMSStar PharmacyTeleTrackingEpic BeakerEpic RadiantEpic OpTimeEpicCare AmbulatoryEpicCare InpatientEpic Prelude/ADTEpic WelcomeEpicCare Ambulatory (custom dashboards)Epic CadenceEpic Willow AmbulatoryEpic Cadence/PreludeEpic ResoluteEpic Willow InpatientEpic Prelude/ADT (BedTime)14

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Epic & Clinical Research Improve clinical research efficiency AND goodclinical care for patients involved in research trial Improve operational efficiency and compliancerelated to clinical trials 5/29/2013Integrate clinical/research activities to provide seamlessexperience for patient and greater efficiency for theresearch cliniciansIntegrate clinical and research information forcomprehensive picture of a patient’s medical profileUse Epic features to accelerate recruitmentProvide support for research billing compliance15

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Creating a Study Record in Epic Only applicable for research studies requiringa CLARA budget Study‘shell’ pushed from CLARA to Epic uponIRB approval (automated process) Study ‘shell’ consists of: IRB # Study Title or UConnect (Epic) study title Study Description5/29/201316

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Epic Field in CLARA: Study Title5/29/201317

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Epic Field in CLARA: Study Description5/29/201318

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Study Description in Epic5/29/201319

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Linking Research Billing Definition to Study Record5/29/201320

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Associating Patients with ResearchStudies How to associate a patient with a research study? ManuallyInterface with C3PRC3PR 5/29/2013Subject registration application within UAMS ComprehensiveResearch Informatics Suite (CRIS)Enables efficient & streamlined registration of study participantsinto clinical trialsInterface with Epic (C3PR registration pushed to Epic eliminatingdual registration process)21

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Associating Patients with Research Studies5/29/201323

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Creating a Patient-Study Timeline What is it? A listing of the date windows that each study visit isexpected to occur for the patientWhy use it?Provides high-level reference regarding where a patient ison the study Allows you to associate encounters to a specific point onpatient’s timeline Impacts charge routing - enables the system to use logicto direct research charges 5/29/201324

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Patient-Study Timeline5/29/201325

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Linking Encounters & Orders Why? Helpsmore easily identify research-relatedencountersEncounter tracking HIM/ROI usage Enables“mixed” visits to be handled within oneencounter Better supports Epic research billing5/29/201326

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Linking Encounters to Study5/29/201327

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Associate Orders to Study: Within Order Entry5/29/201328

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Associate Orders to Study: Within Order Entry5/29/201329

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational Lead Summary Explicitly associate patients to specific studiesTrack patient statuses on studies & run study-specificreportsAccess to activity/information controlled by securityFacilitates more efficient association of visits tostudies in EpicImprove clinical research efficiency AND good clinicalcare for patients involved in research trialsImprove operational efficiency and billing compliancerelated to clinical trials5/29/201331

Human Research Studies:Entry into Epic Angie Smith, LCSW,CCRP Research Operational LeadQuestions? More to Come: Research-Specific Epic Training June & July 2013 (TBD) Watch for announcements!5/29/201332

Controlled Substances andAnimal ResearchDarri Scalzo, Research Compliance Officer Controlled Substances Used in AnimalResearch Regulated by:DEA – 21 CFR Chapter II Parts 1300-1321 AR Department of Health Pharmacy Services UAMS Admin Guide Policy 16.1.13 on%2016/16 1 13 NonHuman Research Use of DEA Controlled Substances 2012.pdf33

Controlled Substances andAnimal ResearchDarri Scalzo, Research Compliance Officer DEA Regulations on Biannual Inventories 21 CFR § 1304.11 Inventoryof all stocks of controlled substances onhand shall be taken at least every 2 years. This will be a finding in a DEA audit if not done.5/29/201334

Controlled Substances andAnimal ResearchDarri Scalzo, Research Compliance Officer UAMS Admin Guide Policy 16.1.13 Also requires the biannual inventory Office 5/29/2013of Research Compliance will:Create an inventory form to be usedSend to all researchers using controlled substancesin animal research35

RESIN on Summer Break Next RESINAugust 6, 2013 @ 12:00 p.m. Location - Walton Auditorium, Winthrop P.Rockefeller Cancer Institute, 10th floor All RESIN presentations archived on the UAMSResearch website http://www.uams.edu/research/RESIN Achive.asp5/29/201336

May 07, 2013 · System Replaced by Soft Lab Epic Beaker . RadNet Epic Radiant . PAT(CPA)/iPath(CPM) Epic OpTime . Centricity (EMR) EpicCare Ambulatory . Sunrise (EMR) EpicCare Inpatient . HBOC Epic Prelude/ADT . Inhouse Kiosk System Epic Welcome . Inhouse Patient Tracker