mopdf.com

QSP 2020-8018;Pest Control Services for Asset Management2.0SCOPE OF WORK (SOW); TECHNICAL SPECIFICATIONS (T/S):2.1.1COVERED PESTS2.2.1.1 The Contractor shall adequately suppress the following pests: Indoor populations of rodents, insects, including cockroaches and bedbugs, arachnids, and other arthropods. Outdoor populations of potentially indoor-infesting species that arewithin the property boundaries of the specified buildings. Nests of stinging insects within the property boundaries of thespecified buildings. Individuals of all excluded pest populations that are incidentalinvaders inside the specified buildings, including winged termiteswarmers emerging indoors.2.2.1.2 The Contractor shall notify the Authority if it notices unusual levels of thefollowing pests. Contractor is not responsible for their control unless theAuthority and Contractor agree in writing. Birds, bats, snakes, and all other vertebrates other than commensalrodents. Termites and other wood-destroying organisms. Mosquitoes. Pests that primarily feed on outdoor vegetation.2.2.1.3 Special Services: Contractor shall provide the following services on an asneeded basis:A. Bird Deterrent Services: Contractor shall use Bird-B-GoneStainless Steel Spikes or equal to prevent the landing and nesting ofbirds upon ledges, porches and other surfaces. Price includes productand installation. Contractor shall clean the area before installing thebird deterrent.B. Bat Removal Services: Contractor shall properly remove all bats, ina lawful manner, and all of the entry points through which they canenter a building must be completely sealed. The droppings shall becleaned, fully removed, and the area decontaminated.C. Bed Bugs Services: The services proposed shall include treatment toall box springs and mattresses’ seams and cuffs; removal of dustcovers on box springs and treat, then reattach; treatment to allfurniture; including, but not limited to: end tables; night stands;dressers; pictures; clocks; etc.; and any follow-up needed perpesticide label directions after the initial service.D. Rodent Treatment. Treatment for rodents will include both exteriorand interior work. Exterior work will include, but is not limited to,sealing holes on the exterior of a structure such as:1. Exterior bait boxes- weekly follow up, tamper-proof/locked.2. Gas and water lines entering a building, conduit penetrations .

QSP 2020-8018;Pest Control Services for Asset Management3. Holes large enough for a mouse to enter the structure and baitingof crawl spaces of buildings with rodent activity.4. Interior work will focus on interior trapping through theutilization of snap traps and/or monitoring boards in each unithaving activity. This work shall include up to three follow upvisits to check traps, reset them and monitor activity. Snap trapsmust be placed out of the reach of pets and children.E. Stinging Insects Removal and/or Eradication: Contractor shall beable to remove and or relocate honey bees if possible or if aggressiveand removal/relocation is not feasible then eradicate.2.2.2SPECIFIC INSTRUCTIONS2.2.2.1 The Authority has determined that it will control pests using integratedpest management consistent with U.S. Department of Housing and UrbanDevelopment’s Guidance on Integrated Pest Management. SeeAttachment E for the Guidance. The Guidance identifies ten elements ofan effective IPM program.2.2.2.2 The Authority seeks a Contractor who will provide pest control servicesas described in Exhibit M for each of the ten elements. Contractor mustprovide services in a manner that demonstrates sensitivity to the fact thatAuthority properties are primarily residential in nature and puts the needsof the residents as the foremost priority.2.2.2.3 The HUD IPM Program elements with the Contractor’s requirementsare:HUD IPM Program ElementsContractor Must Provide theFollowing Services:1. Communicate PoliciesCommunicate Authority’s IntegratedPest Management (IPM) policies andprocedures to:Contractor shall:-All building occupants;Administrative staff;Maintenance personnel;andContractors2. Identify ProblemsIdentify-Pests; and-Provide technicalassistance in an ongoingeffort to improve itspolicies and procedures;and- Reinforce efforts tocommunicate IntegratedPest Management (IPM)policies and proceduresas the opportunityarises.Contractor shall identify pests andenvironmental conditions that limitthe spread of pests.

QSP 2020-8018;Pest Control Services for Asset Management-Environmental conditionsthat limit the spread ofpests.3. Monitor and TrackEstablish an ongoing monitoring andrecord keeping system for:Regular sampling andassessment of pests;- Surveillance techniques;- Remedial actions taken;and- Assessment of programeffectiveness.4. Set Thresholds for ActionDetermine, with involvement ofresidents:Contractor shall:----Pest population levels – byspecies – that will betolerated; andThresholds at which pestpopulations warrant action.--Establish an ongoingmonitoring and recordkeeping process;Obtain signature ofproperty manager ontracking results; andSubmit results inelectronic format.CMHA has determined that it willnot tolerate cockroaches and rodentson its properties due to the healththreats posed by these pests and thedisruption to the resident comfort. Itwill not tolerate bedbugs either.The Contractor shall providetechnical assistance in settingthresholds for other pests.5.Improve Non-PesticideMethodsImprove:Mechanical pestmanagement methods;- Sanitation;- Waste management; and- Natural control agentsThat have been carefully selected asappropriate in light of allergies orcultural preferences of staff orresidents.Contractor shall:--6.Prevent Pest Entry andMovement- Monitor and maintainstructures and groundsincluding:o Sealing cracks;o Eliminatingmoisture intrusionand accumulation.-Identify methods toimprove non-pesticidemethods; andAssess the effectivenessof these methods;Make recommendationsto improve the methodsbased on theassessment.Contractor shall report any problemswith this effort and provide technicalassistance as needed.

QSP 2020-8018;Pest Control Services for Asset Management-Add physical barriers topest entry and movement.7. Educate Residents andUpdate Leases- Develop anoutreach/educationalprogram.- Ensure that leases reflectresidents’ responsibilitiesfor:o Properhousekeepingo Reportingpresence of pests,leaks, and mold.8. Enforce LeaseEnforce lease provisions regardingresident responsibilities such as:-HousekeepingSanitationTrash removal and storage.9. Use Pesticides Only WhenNecessaryUse pesticides only when necessary,with preference for products that, whileproducing the desired level ofeffectiveness, pose the least harm tohuman health and the environment,and, as appropriate, notifying theAuthority management beforeapplication.10. Post SignsProvide and post ‘Pesticide UseNotification’ signs or other warnings.Contractor shall provide residentswith educational materials on IPMand specific pests.Contractor shall identify in writingresidents who are not complyingwith the lease provisions regardinghousekeeping, sanitation, trashremoval, trash storage and havefailed to adequately prepare unit forthe extermination process.Contractor shall:-Use pesticides onlywhen necessary, withpreference for productsthat, while producingthe desired level ofeffectiveness, pose theleast harm to humanhealth and theenvironment, and, asappropriate, notifyingproperty managementbefore application.- Provide copy ofpesticide label toproperty manager.Contractor shall provide and post‘Pesticide Use Notification’ signs orother warnings in coordination withbuilding management.2.2.2.4 Contractor must follow IPM Pest Control Service Guidelines describedbelow except where Management and Contractor specifically identifysituations where it follows alternative Guidelines.

QSP 2020-8018;Pest Control Services for Asset ManagementUSE OF PESTICIDESThe Contractor shall adhere to the following rules for pesticide use:A. Approved Products: The Contractor shall not apply any pesticideproduct that has not been included in the Pest Control Plan orapproved in writing by the Contract Manager.B. Pesticide Storage: The Contractor shall not store any pesticideproduct in the buildings specified in this contract.C. Application by Need: Pesticide application shall be according toneed and not by schedule. As a general rule, application of pesticidesin any inside or outside area shall not occur unless visual inspectionor monitoring devices indicate the presence of pests in that specificarea. Requests for preventive pesticide treatments in areas wheresurveillance indicates a potential insect or rodent infestation will beevaluated by the Contract Manager on a case-by-case basis. Writtenapproval must be granted by the Contract Manager prior to anypreventive pesticide application.D. Minimization of Risk: When pesticide use is necessary, theContractor shall employ the least hazardous material, most preciseapplication technique, and minimum quantity of pesticide necessaryto achieve control.INSECT CONTROLA. Emphasis on Non-Pesticide Methods: The Contractor inconjunction with the Authority will determine the best approach toaddress infestation issues in the units. The Contractor must beprepared to employ any of the following non-pesticide methods ofcontrol when requested. For example:1. HEPA Filter Vacuums shall be the standard method for initialcleanouts.2. Trapping devices rather than pesticide sprays shall be thestandard method for indoor fly control and crawling insects.B. Application of Insecticides to Cracks and Crevices: As a generalrule, the Contractor shall apply all insecticides as “crack and crevice”treatments as determined by the label, defined in this contract astreatments in which the formulated insecticide is not visible to abystander during or after the application process.C. Application of Insecticides to Exposed Surfaces or as SpaceSprays: Application of insecticides to exposed surfaces or as spacesprays (“U.L.V.”, ultra low volume application) shall be restricted toexceptional circumstances where no alternative measures arepractical. The Contractor shall obtain approval of the ContractManager prior to any application of insecticide to an exposed surfaceor any space spray treatment. No surface application or space sprayshall be made while tenant personnel are present. The Contractor

QSP 2020-8018;Pest Control Services for Asset Managementshall take all necessary precautions to ensure tenant and employeesafety, and all necessary steps to ensure the containment of thepesticide to the site of application. The Contractor shall obtainapproval of the Contract Manager prior to any ULV treatmentwithin trash chute rooms to ensure the alarm system has beenplaced on test mode, doors are marked with signs, and the roomsare secure during and after application.D. Insecticide Bait Formulations: Bait formulations shall be thestandard pesticide technology for cockroach and ant control, withalternate formulations restricted to unique situations where baits arenot practical.E. Monitoring: Sticky traps shall be used to guide and evaluate indoorinsect control efforts wherever necessary.RODENT CONTROLA. Indoor Trapping: As a general rule, rodent control inside buildingsshall be accomplished with trapping devices only. All such devicesshall be concealed out of the general view and in protected areas soas not to be affected by routine cleaning and other operations.Trapping devices shall be checked on a schedule approved by theContract Manager. The Contractor shall be responsible for disposingof all trapped rodents and all rodent carcasses in an appropriatemanner.B. Use of Rodenticides: In exceptional circumstances, whenrodenticides are deemed essential for adequate rodent control insidebuildings, the Contractor shall obtain approval of the ContractManager prior to making any interior rodenticide treatment. Allrodenticides, regardless of packaging, shall be placed either inlocations not accessible to children, pets, wildlife, and domesticanimals, or in EPA-approved tamper-resistant bait boxes. As ageneral rule, rodenticide application outside buildings shallemphasize the direct treatment of rodent burrows wherever feasible.C. Use of Bait Boxes: All bait boxes shall be maintained in accordancewith EPA regulations, with an emphasis on the safety of non-targetorganisms. The Contractor shall adhere to the following five points:1. All bait boxes shall be placed out of the general view, inlocations where they will not be disturbed by routine operations.2. The lids of all bait boxes shall be securely locked or fastenedshut.3. All bait boxes shall be securely attached or anchored to floor,ground, wall, or other immovable surface, so that the box cannotbe picked up or moved.4. Bait shall always be secured in the feeding chamber of the boxand never placed in the runway or entryways of the box.

QSP 2020-8018;Pest Control Services for Asset Management5. All bait boxes shall be labeled on the inside with theContractor’s business name and address, the chemical used, thepercent used, and dated by the Contractor’s technician at thetime of installation and each servicing.2.2.2.5 Contractor shall submit with its proposal the IPM Plan. If aspects of theIPM Plan (or any revisions) are incomplete or unacceptable, Contractorwill have five (5) days to submit a revision after notification.2.2.3ACCESS TO PROPERTY. The Authority will provide Contractor with accessto the unit(s) as required. The Contractor and their staff must obtain a picture IDbadge from the Authority to service this account. The Contractor and its staffwill be required to follow the Authority’s Key Issuance Policy and StandardOperating Procedure. See Attachment F.2.2.4CATEGORIES OF SERVICES. Contractor shall perform the following tasksfor the buildings listed in this RFq.2.2.4.1 Initial Meeting: Conduct an initial inspection during the first month ofthe contract or when being assigned new properties. The initialinspection is for the contractor to evaluate the needs of the premises andto present findings to the Authority. The Contractor will not charge theAuthority for the initial inspection. The following specific points shouldbe addressed: Identification of problem areas in and around the building; Discussions of effectiveness of previous efforts; Contractor access and coordination to all necessary areas; Establish locations for routine monitoring in common areas; and Information for the contractor of any restrictions or special safetyprecautions.2.2.4.2 Routine Inspection: Conduct regularly scheduled inspection services forpests, set out or collect monitoring traps, and treat units for pests asneeded. Inspections will be placed on a schedule based on the needs ofthe property and with the Authority’s approval.2.2.4.3 Emergency Inspection: Conduct inspections and necessary treatment inresponse to requests by the Authority for corrective action. EmergencyInspections, when requested, are to be performed within eight (8) hoursduring normal working hours.2.2.4.4 Call-Back Service: Conduct follow-up inspection in response to residentor staff complaints. Routine call-back service shall be furnished withinone (1) workday after receipt of notification by the Authority. Call-back

QSP 2020-8018;Pest Control Services for Asset Managementservice required by the Authority due to contractor negligence will be atno charge.2.2.4.5 Unit Turnover Service: Conduct intensive inspection and necessarytreatment as requested by the Authority when units are prepared foroccupancy. These units will typically be existing units changingresidents. They may also be new units added to the scope of the contract.2.2.4.6 Special Service: Conduct inspection and pest control as agreed to by theContractor and the Authority which is not covered by routine inspectionsas noted in Section 2.1.1.2.2.5INTEGRATED PEST MANAGEMENT (IPM) PLAN. Contractor shallsubmit with its proposal the IPM Plan. If aspects of the IPM Plan areincomplete or unacceptable, the contractor will have one (1) day to submit arevision after notification. The Contractor shall be responsible for carrying outwork according to the approved IPM Plan. At a minimum, the IPM Plan shallconsist of the following:2.2.5.1 Materials and Equipment for Service: The contractor shall providecurrent labels and Material Safety Data Sheets (MSDS) of pesticides tobe used, and brand names of pesticides application equipment, rodentbait boxes, insect and rodent trapping devices, pest monitoring devices,pest surveillance and detection equipment, and any other pest IPMdevices or equipment.2.2.5.2 Method for Monitoring and Surveillance: The contractor shalldescribe methods and procedures to be used for identifying sites of pestharborage and access, and for making objective assessment of pestpopulation levels throughout the term of the contract. This informationmust include general locations of common area monitoring traps andresponsibilities for routinely checking the traps.2.2.5.3 Service Schedule for Each Building or Site: The Contractor shallprovide complete service schedules that include specific day(s) of theweek of Contractor visits, and approximate duration of each visit.Contractor's proposal shall assume a monthly treatment per property.Service schedules shall be submitted and approved by the applicableProperty Manager upon the awarding of the contract. If more or lessfrequent visits may be needed based on inspections and trap results,Contractor shall explain the basis for adjusting the service schedule.Except as otherwise agreed, all work at properties under this contractshall be performed between the hours of 9:00 a.m. and 4:00 p.m.,Monday through Friday, and shall not interfere with daily Authorityoperations.

QSP 2020-8018;Pest Control Services for Asset Management Contractor(s) will notify the Property Manager during normalworking hours at least 72-hours prior to the commencement of anytreatment.Contractor(s) shall commence and end all services on the sameworkday unless approved in writing by the Authority.Contractor within ten (10) days after Contract execution shall issue aschedule for routine pest control services work for each developmentto the Authority and the appropriate property manager. Suchschedule shall list the date and time and building numbers where allwork will commence and be completed in its entirety. This scheduleonce submitted can only be altered with the prior written approval ofthe property manager or designated representative.2.2.5.4 Description of any Structural or Operational Changes That WouldFacilitate the Pest Control Effort: The Contractor shall describe sitespecific solutions for observed sources of pest food, water, harborage,and access.2.2.5.5 Commercial Pesticide Applicator Certificates or Licenses: TheContractor shall identify the personnel providing pest control services,including the pest management supervisor. Contractor shall providephotocopies of State-issued Commercial Pesticide Applicator Certificatesor Licenses for every Contractor employee who will be performing onsite service under this contract. All employees servicing this accountmust be licensed or be a trained serviceperson. Supervisor must have an Ohio Commercial Applicator License. Licensed supervisor must demonstrate instruction and control overtrained serviceperson. Licensed applicator must be within 25 miles or available within 2hours when a pesticide application is being made by the trainedserviceperson. Licensed applicators providing supervision must be employed by thesame company or agency as the trained serviceperson.2.2.6UPDATES TO IPM PLAN. Contractor shall receive the concurrence of theAuthority prior to implementing any subsequent changes to the approved IPMPlan, including additional or replacement pesticides and on-site servicepersonnel. Contractor shall provide licenses for every contractor employee whowill be performing on-site services before the employee begins work on theAuthority’s property. Any substitutions, additions, or replacement of personnelfrom those cited in the contractor's original proposal must be submitted to theAuthority’s Contracting Officer for approval. (See Section 2.1.13)2.2.7CONTRACTOR PERSONNEL. Contractor shall have access to a full-timeentomologist who has demonstrated expertise in structural pest control,especially for rodents, bedbugs and cockroaches will be available for routine and

QSP 2020-8018;Pest Control Services for Asset Managementemergency consultation. Contractor shall provide qualified, profess

Pest Control Services for Asset Management ATTACHMENT A: SCOPE OF WORK 1.0 REQUEST FOR QUOTATIONS Cincinnati Metropolitan Housing Authority (CMHA or the “Authority”) hereby solicits and requests quotes from qualified contra ctors (Offeror) to prov