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HQDA Training BriefCentralized NCO EvaluationBoard ConceptsREGULAR ARMY & US ARMY RESERVE (AGR)
OVERVIEWOn 4 April 2019, the Secretary of the Army signed Army Directive 2019-15. Thistalent management effort shifts archaic time-based management policies andpractices to merit-based while achieving the following objectives: Improve readiness Flexibility to react to changing requirements (SFC, MSG, CSM/SGM) and Soldier lossbehaviorReduction of grade/skill imbalances Improve professional development Informed merit-based scheduling (SLC, MLC, SMC) to qualify best qualified NCOs forpromotion Improve leader development Informed assignment decisions (CSM appointments, broadening, key developmental,nominative eligibility) Improve professionalism of the NCO Corps Maximize the potential of our people and employ NCOs to maximum effectContinued Service informed by requirements and performance Perform or out – eliminate retention control point environment Denial of service for non-performers Incentivizes continued contributions2
WAY AHEADConduct annual (Centralized Boards) evaluations (OMLs) of NCO talent IAW Army Doctrine(MOI) and Proponent Guidance (DA Pam 600-25) to inform a myriad of HR decisionsSSG EvaluationBoardMSG EvaluationBoardSGM EvaluationBoardSFC rdsSFCRecordsFEBRUARYMAYIdentifies followingyear’s SMCAUGUSTNOVEMBERCSM/SGMRecordsARSOF/SMUEvaluation Board Promotion Boards will be eliminated and replaced with NCO Evaluation Boards Board mission of voting records and creating an OML for all MOSs remains unchangedAll NCOs in zone of consideration will be evaluated annually NCOs cannot opt out of considerationAnnual OMLs replace previous ones as they are approvedARSOF/SMU board: Supports identification of NCOs to serve against CSM & Nominativerequirements and evaluates CMFs 18, 37 and 38 records. All CSM/SGM (other than CMFs18, 37, and 38) who are not slated as a CSM or against a Nominative position will be furtherevaluated by the CSM/SGM Board (August) for inclusion onto an Army OML3
HOW Improve readiness Promotions NCOs are “selected” (for pin-on) monthly - when requirement exists (mirrors current SGT/SSG process) HRC to publish quarterly “anticipated demand” by grade/MOS (predictability) to HRC website NCO “selects” must be FQ (PME; good standing, etc.) NCOs re-assessed annually when not “selected for pin-on” NCOs cannot deny promotion to SFC and above (Army to benefit from investment) Establish denial of service separation date (1st day of 13th month) when NCO declines promotionImprove professional development Improve leader development Informed merit-based scheduling (SLC, MLC, SMC) to qualify NCOs for promotion Train Ahead (to pre-qualify for promotion)Assignment Decision Process Qualifies NCOs for Nominative CSM/SGM eligibility Qualifies NCOs for BDE/BN CSM slating Informs Key Developmental/Broadening opportunities (i.e., Drill Sergeant, Recruiter, etc.) HRC Manner of Performance ToolImprove professionalism of the NCO Corps Continuation of Service Eliminate RCPs (Merit/Requirements-based continuation of service) Not Fully Qualified NCOs (put on notice) 1X NFQ (in-grade) HQDA Bar to Continued Service 2X NFQ (in-grade) Denial of Continued Service (1st day of 7th month) QMP decisions (majority board vote “1”) QSP decisions (merit-based)4
MSG PromotionsSLC TrainingSFC PromotionsCSM/SMD AppointmentsSlatingMLC Training / MSG PromotionSLC Training / SFC PromotionFY22 CSM/SGM EvaluationSGM PromotionsUSASMC Class 71Suitability/SchedulingARSOF/SMD EvaluationCSM/SGM SMA Panel ProcessFY22 MSG Evaluation;USASMC Class 70SuitabilityCSM/SMD AppointmentsFY22 SSG EvaluationCSM AppointmentsSlatingFY22 SFC EvaluationSFC PromotionSlatingFY21 CSM/SGM EvaluationMLC TrainingARSOF/SMD EvaluationSuitabilityCSM/SGM SMA Panel ProcessFY21 MSG Evaluation;Designates QMP Mission (revised policies)CSM AppointmentsSuitability/SlatingFY21 SSG EvaluationSlatingFY21 SFC EvaluationARSOF CSM /SMD NominativeFY20 CSM/SGM EvaluationCSM CSL AppointmentARSOF/SMD EvaluationCSM/SGM NominativeFY20 MSG Evaluation;FY20 SFC PromotionSuitability/SlatingFY20 MSG PromotionCSM/SGM SMA Panel ProcessFY20 SGM Training and SelectionMSG PromotionFY 19 CSM/SGM EvaluationDesignates QMP Mission (current policies)FY20 ARSOF CSM/SMDSGM Training andPromotionFY19 MSG PromotionFY19 CSM/SGM Nominative;FY19 SFC PromotionFY19 SGM Training and SelectionFY20 BDE-BN CSM CSLCSM AppointmentsSlatingSGM PromotionsUSASMC Class 72Suitability/SchedulingExtendedCSM/SGM SMA Panel ProcessCSM AppointmentsCSM/SMD AppointmentsSlatingSGM PromotionsUSASMC Class 73MLC Training / MSG PromotionSLC Training / SFC TimelineFY19 CSM/SGM NominativeTRANSITION PLAN
NCO EVALUATION BOARD Conducted annually (NCOs with 18 months time in grade): SSG records in February timeframe SFC records in November timeframe 1SG/MSG records in May timeframe CSM/SGM records in August timeframe Board mission: Evaluate records resulting in creation of an OML Establish NCOs as fully qualified (FQ) or not fully qualified (NFQ) OML: Used to inform decisions Training Assignments Promotion Retention Eligibility announced by MILPER message No OML will be published – only NCOs who are fully qualifiedalphabetically (Most Qualified will have an asterisk) Army Career Tracker will tell you your OML ranking (compared to yourpeers) in your Career Progression MOS6
CREATING A BOARD OMLBoard Word Picture6 /-Top FewSuperior PerformerSuperior PotentialMost Qualified3 /-Promote Ahead of PeersOutstanding PerformerOutstanding PotentialPromote with PeersSolid PerformerGood PotentialPromote if there is a RequirementAverage Performer/Potential2 /-Do not PromoteWeak Performer5 /4 /-1Do not RetainFULLY QUALIFIEDNOT FULLY QUALIFIED(continued service at risk)QMP Standard (majorityvote required)Order of Merit ListOML #123444488101112131415SCORE30 529 526 -325 -125 -125 -125 -122 -222 -220 119 -115 -514 5135SSN###############NAMEJoa, APerter, SRomero, P.Adams, A.Andrews, B.Clark, D.Harrison, F.Best, M.Hunter, R.Sutcliffe, R.Curtis, D.Harding, F.Walther, P.Kroger, A.Barney, H. Board Members vote individual files assigning a score between 6 (best) and 1 (least),with “ ” or “-” to more clearly define the OML An average vote of less than 3 “-” is NOT FULLY QUALIFIED An NCO must first be FULLY QUALIFIED to be eligible for promotion Board Member votes are combined, and converted to an OML (by MOS) with cumulative“ ” or “-” as appropriate.FQ7
OML STATUS ON ARMY CAREER TRACKER8
PROMOTIONProjected to start in FY21 NCO must be identified as fully qualified (FQ) by the board NCO learns their OML status privately through ACT Army will promote monthly to actual requirements Mirrors current SGT/SSG promotion selection process HRC to announce projected quarterly NCO promotions bygrade/MOS HRC announces by-name selects NLT 15th day month precedingpromotion effective date NCO must be otherwise FQ for pin-on (PME, TIS/TIG, not flagged, etc.) NCOs failing to complete DLC by Primary Zone will have HQDA Bar toContinued Service imposed (mirrors current E4/E5 policy) Army expects NCOs to accept promotion to SFC and above; otherwiseNCOs declining promotion will have HQDA Bar to Continued ServiceSTEP RELATIONSHIP: Supports “P” in STEP as selection for promotion9
MONTHLY PROMOTION PROCESSProjected to start in FY21 Monthly promotion process to select for promotion pin-on to SGTthrough SGM Mirrors current SGT/SSG promotion process Significantly improves readiness Ability to promote to emerging/immediate requirements Prohibits promoting excess (eliminating skill/grade imbalances) First board programmed under this concept is the FY21 SFCEvaluation Board (tentatively set for November 2020)HRC (EPMD/TAG-D)DATA PROCESSINGMonthlyEligibilityfilecreatedOML/Data pull (1st day, 0200 EST)Application of model and approval ofpromotion allocationsTAG-DAll by-name selects announcedNLT 15th of the month12345678SELECTIONS ANNOUNCED Reviews SFC records – establishes eligibility for MSG promotion pin-onUNITENSURE PERSONNEL INFORMATIONMANAGEMENT ACCURACYARRANGE APPROPRIATE CEREMONYPROMOTIONEFFECTIVEFOR FULLYQUALIFIEDSOLDIERSSOLDIERMUST REMAIN FULLY QUALIFIED9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30MONTHLY CYCLE (DAY OF THE MONTH) - PROCESS1st offollowingmonth10
ASSIGNMENT DECISION PROCESS HRC Manner of Performance (MoP) Tool Influenced by NCOs OML status (by grade/MOS) (influences metrics) Management (future) No (P) inventory until NCO is a by-name select (monthly) Evaluations (Top Box limitations) to be based on current grade (not (P)Status) IPPS-A talent management (self-reporting behaviors) OML-based identification of NCOs for appointment/Nominative eligibility System produces OML-based roster (doesn’t ID actual OML number) System query capability to NCOs based on qualifications (formerly boardeligibility rules; mission-specific) HRC-query of inventory (merit-based ranking) to inform slating/selection forassignment along with Soldier’s preferences11
MANNER OF PERFORMANCE (MOP)ASSIGNMENT DECISION SUPPORT TOOLIN COORDINATION WITH SOLDER’S DESIRES Allows the Talent Manager(PDNCO/SR CareerAdvisor/Assignment Manager)to utilize the Enlisted MOP toolto quickly assess where anindividual NCO stands amongsttheir peersKSBs SoldierRecordData50% Facilitates conversations withNCOs as to where they areassessed in relation to theirpeers and what careeropportunities are availablebased upon the assessment, theNCO’s career path (DA Pam600-25), needs of the Army, anddesires of the NCOPeer groupingsPast PerformanceTalentManagerInputBoardInput 50%MOPMOPScore MOPSR RATERBLOCKCHECKRUBICMQSUPERIOR Top few; best (#1) NCO or TOP 5% of NCOsPAST PERFORMANCEMAOUTSTANDING Top 15% of NCOsHQ*SUPERIOR Top few; best (#1) NCO or TOP 5% of NCOs(Immature profile of 4 or less)HQ*OUTSTANDING Top 20% of NCOsHQ*GOOD TOP THIRD (21% to 33%) of NCOsHQ / QAVERAGE TOP HALF (34% to 50%)Q / NQWEAK NO ENUMERATION; LESS THAN 50%;COMMENTS LIKE DO NOT PROMOTE/NOT QUALIFIED12
PME SCHEDULING All Soldiers considered (cannot opt out) Eligibility begins with 18 months in grade Board Mission: Annual merit-based evaluations OML with fully qualified (FQ) / not fully qualified (NFQ) OML-based identification of NCOs for PME attendance System produces OML-based roster (doesn’t ID actual OML number)System query capability to NCOs lacking PME (MEL/MES) OML ranking presents training opportunity based on merit Training qualifies NCO for promotion selectionOML rankings ensure training opportunity Does not mitigate availability or eligibility to attend Goal: NCOs to get 120-day notice to attend trainingSTEP RELATIONSHIP: Supports “S and T” in STEP as selection for trainingDon’t miss your opportunity to train!The higher you are on the OML means an earlier opportunity for training!13
DENIAL OF SERVICE All Soldiers considered (cannot opt out) Eligibility for board consideration begins with 18 months in grade Board Mission: Annual merit-based evaluations OML with fully qualified (FQ)/not fully qualified (NFQ)Not Fully Qualified (NFQ) Board Product: Fully Qualified NCOs identified alphabetically with Most Qualified annotatedNCO learns privately through ACT (including those NFQ) OML ranking (grade/MOS) Board member feedback on what influenced score ( /-) Qualitative Management Program (QMP) QMP-eligible NCO denial of service requires majority board score of “1” NFQ NCOs First Time NFQ: Formal notification of sub-standard performance Informed through chain of command Put on notice – subject to denial of service if reoccurrenceSecond Time NFQ (in same grade): Formal notice – Denial of Service Informed through chain of command New date of separation 1st day of 7th month NO Appeals (due process afforded after first time NFQ)14
VOTER FEEDBACKThis particular piece (voter feedback) is not expected to be in place (in the overarching transition plan) until theFY20 CSM/SGM Talent Assessment Board in AUGUST 2020. If automation prevents; can be delayed. Noexpectations sooner.As with almost all things we do, taking baby steps is always better than big huge leaps. If we simply stick to theareas that are very basic (ADP 6-22, MOI and NCOER specific), it's a step towards something in the future that canbe further refined, if needed. Stick by the idea that we should limit feedback (as of now) to the basics:Character (Army values, discipline)Presence (fitness, bearing, resilience)Intellect (innovation, expertise, metal agility)Leads (lead by example, influences others)Develops (develops self and others)Achieves (gets results)Member identifies if positive ofnegative impact using“ ” or “-” keysIntent is to NOT INFLUENCE how members vote – so aligning feedback on Army doctrine appears best approach.Because we ask each member to vote based on their own knowledge/experiences applied to the MOI andDA Pam 600-25, NCOs need to understand the feedback is centered on that.It will be a step in the right direction and we can learn, based on feedback from the field after they get to see it, ifthere is value added or not and what additional changes would be needed to make it more viable.15
END- STATE (ALL POLICIES EMPLACED) FY22 SFC Evaluation Board – Nov 21 (evaluates SFC records) FY22 SSG Evaluation Board – Feb 22 (evaluates SSG records) FY22 ARSOF/SMU CSM/SGM Evaluation Board – May 22 (evaluates CSM/SGMrecords) FY22 MSG Evaluation Board – May 22 (evaluates 1SG/MSG records) FY22 CSM/SGM Evaluation Board – Aug 22 (evaluates CSM/SGM records) Recurring, annual cycle Dates are approximations (give or take a week or two) dependent on DA Secretariatand other board missions16
ADDITIONAL CONSIDERATIONS Frocking: Frocking policies will be terminated MOS Reclassification Soldiers requiring reclassification from one MOS into another MOS will betransitioned from one OML into another based on their standing in terms ofpercentage. If an NCO is on an OML at the 35th percentile, when transferred intoanother OML in a new MOS, that NCO would be transitioned at the 35thpercentile. Promotion Stagnation The Army measures stagnation by assessing promotion timing by years ofservice at promotion. While MOSs differ because of approved structure,they are compared to Army averages to ensure continued opportunities forpromotion exist. When it’s been determined that viable career paths areunattainable, the Army would exercise it’s authority to deny continuedservice under the QSP; creating viable career paths for others. This wouldbe informed by use of the OML – starting at the bottom, working up.17
ADDITIONAL CONSIDERATIONS Temporary Promotions (AR 600-8-19, dated 16 May 2019) The DCS, G–1 may, during specified periods designated in writing, authorizetemporary promotions to the grade of SGT and above Currently tied to IPPS-A rollout (automation capability) A temporary promotion is a promotion to the next higher grade that terminateson a specified date unless an established requirement is met A temporary promotion authorized under this provision will remain until suchtime the condition is met, at which point the promotion is permanent, or thepromotion expires, whichever occurs first Temporary promotions that expire require the Soldier to revert to their formergrade. There will be no recoupment of pay and allowance and the Soldier’soriginal date of rank and effective date will be restored The Soldier must not be flagged and otherwise eligible for promotion Obligated service that may be incurred as a result of the promotion is notapplicable until such time the temporary promotion is permanent18
KEY TAKEAWAYSTHE ARMY INTENDS TO ACCOMPLISH THE FOLLOWING:1. ALL FY19 NCO PROMOTION BOARDS WILL USE A SOLDIER'S OML STANDING TOESTABLISH PROMOTION SEQUENCE NUMBERS INSTEAD OF TIME IN GRADE ANDTIME IN SERVICE.2. NCO EVALUATION BOARDS WILL REPLACE NCO PROMOTION SELECTION BOARDS.3. NCO EVALUATION BOARDS WILL EVALUATE SOLDIERS ANNUALLY WITH A MISSIONTO CREATE AN OML FOR USE TO INFORM A MYRIAD OF HR DECISIONS,ESTABLISHING SOLDIERS AS FQ OR NFQ. THE ARMY INTENDS TO USE THESE OMLSTO TRANSITION FROM TIME-BASED TO MERIT-BASED DECISION PROCESSES.THIS IS A TALENT MANAGEMENT EFFORT.4. NCOS WILL LEARN THEIR ACTUAL OML STANDING (BY GRADE AND CAREERPROGRESSION MOS) THROUGH THE ARMY CAREER TRACKER.5. NCOS WILL NOT BE ABLE TO OPT OUT OF CONSIDERATION BY AN NCOEVALUATION BOARD.19
KEY TAKEAWAYS (CONTINUED)6. THE ARMY WILL PUBLISH A LIST OF ALL NCOS WHO ARE FOUND FQ BY ANEVALUATION BOARD ALPHABETICALLY WITH THOSE NCOS WHO ARE MOSTQUALIFIED ANNOTATED DISTINCTLY.7. THE ARMY WILL USE THE OML TO INFORM A SLATING PROCESS FOR BN/BDE CSMAND ELIGIBILITY FOR NOMINATIVE CSM/SGM CONSIDERATION.8. THE ARMY WILL USE AN NCO EVALUATION BOARD'S OML TO INFORM EARLYATTENDANCE TO PME COURSES IN AN EFFORT TO QUALIFY THOSE FROM THE TOPOF THE OML FOR PROMOTION.9. THE ARMY INTENDS TO INSTITUTE A BAR TO CONTINUED SERVICE AGAINST NCOS(SSG THROUGH MSG) WHO FAIL TO QUALIFY THEMSELVES FOR PROMOTION BYFAILING TO COMPLETE REQUIRED DLC TRAINING (CONSISTENT WITH CURRENTSPC/SGT POLICY).10. THE ARMY WILL USE THE OML TO INFORM ASSIGNMENT DECISIONS (SUCH ASKEY DEVELOPMENT AND BROADENING).20
KEY TAKEAWAYS (CONTINUED)11. ANNUAL PROMOTION LISTS TO SFC AND ABOVE WITH SOLDIERS IDENTIFIED FORPROMOTION (WITH A SEQUENCE NUMBER) WILL END AND BE REPLACED WITH AMONTHLY PROMOTION SELECTION PROCESS THAT MIRRORS HOW THE ARMYPROMOTES TO SGT AND SSG.12. THE ARMY WILL PUBLISH QUARTERLY PROJECTIONS OF PROMOTION DEMANDFOR ALL MOS AND GRADE COMBINATIONS.13. THE ARMY WILL CREATE A PROCESS FOR BOARD MEMBERS TO PROVIDEFEEDBACK TO NCOS FOLLOWING AN EVALUATION BOARD ON WHAT INFLUENCEDTHEIR VOTE WHILE REVIEWING THE NCO'S RECORD.14. THE ARMY INTENDS TO INITIATE A BAR TO CONTINUED SERVICE AGAINST NCOSWHO REFUSE PROMOTION AFTER HAVING BEEN IDENTIFIED AS THE BEST QUALIFIEDNCO FOR PROMOTION.15. THE ARMY WILL ANNOUNCE ALL SGT THROUGH SGM PROMOTION SELECTSMONTHLY, BY THE 15TH DAY OF THE PRECEDING MONTH.21
KEY TAKEAWAYS (CONTINUED)16. THE ARMY INTENDS TO PLACE NCOS ON NOTICE THAT THEIR CONTINUEDSERVICE IS AT RISK WHEN A BOARD FINDS THEM NFQ.17. THE ARMY INTENDS TO DENY CONTINUED SERVICE TO NCOS WHO ARE FOUNDNFQ A SECOND TIME IN THE SAME GRADE.22
REFERENCES Army Directive 2019-15, Enlisted Centralized Boards, dated 4 April 2019 All Army Activity (ALARACT) Message 031/2019 Enlisted CentralizedSelection Boards (R 191811Z APR 19) HQDA Memorandum (DCS, G-1), Fiscal Year 2019 Command SergeantMajor/Sergeant Major Evaluation Board, dated 22 April 2019 Military Personnel (MILPER) message 19-137 (Fiscal Year 2019 RegularArmy and United States Army Reserve (Active Guard Reserve) CommandSergeant Major/Sergeant Major Evaluation Board (issued 1 May 2019)23
Board. MSG Evaluation Board. SGM Evaluation Board. SFC Evaluation Board. CSM/SGM Records ARSOF/SMU Evaluation Board Promotion Boards will be eliminated and replaced with NCO Evaluation Boards Board mission of voting records and creating an OML for all MOSs remains unchanged All
