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Intergovernmental Oceanographic CommissionTraining Course Report No. 61First ODINAFRICA-II Training Coursein Marine Information ManagementSupported by the IOC and the Government of FlandersCape Town, South Africa29 October – 9 November 2001UNESCO
IOC Training Course Report No. 61Paris, 5 December 2001English onlyAbstractThe First ODINAFRICA Training Course on Marine Information Management washeld in Cape Town, South Africa, kindly hosted by Marine and Coastal Management at theResearch Aquarium, Sea Point. Seventeen out of twenty ODINAFRICA countries were ale tosend a participant. The course included theoretical lectures on Information Management aswell as a practical hands-on course on the use of the Integrated Library Management System(ILMS) INMAGIC for Libraries which was identified by the IODE Steering Group for theResource Kit (Miami, March 2001) as a suitable software for this purpose. Discussions werealso held on the results of an institutional survey filled by the participants during the course.
IOC Training Course report No. 61Page (i)Table of Contents1.2.3.4.5.6.INTRODUCTION . 1INSTITUTIONAL SURVEY . 12.1COMORES . 12.2GABON . 22.3GHANA . 42.4GUINÉE. 62.5KENYA. 92.6MADAGASCAR . 122.7MAURITANIA. 142.8MAURITIUS . 172.9MOROCCO . 192.10MOZAMBIQUE . 212.11NIGERIA . 232.12SENEGAL . 252.13SEYCHELLES. 282.14SOUTH AFRICA. 302.15TANZANIA . 332.16TOGO . 362.17TUNISIA. 38DISCUSSIONS. 40TAKE-HOME CD-ROM. 41WORKPLAN. 415.1DEVELOPMENT OF LIBRARY CATALOGUE AND ILMS . 415.2SET UP SUPPLIERS AND JOURNAL AGENTS IN THE ILMS. 425.3COMPLETE A BUSINESS PLAN FOR YOUR LIBRARY . 435.4COMPLETE A COLLECTION DEVELOPMENT POLICY. 43CLOSURE . 43AnnexesAnnex I :Annex II:Annex III:AgendaList of ParticipantsInstitutional Survey form
IOC Training Course Report No. 61Page 11.INTRODUCTIONThe First ODINAFRICA Training Course on Marine Information Management washeld in Cape Town, South Africa, kindly hosted by Marine and Coastal Management at theResearch Aquarium, Sea Point. All ODINAFRICA participating countries, through theirODINAFRICAN National Coordinator, were invited to identify a suitable participant(librarian with computer expertise) who would, subsequent to the course, be responsible forthe implementation of the agreed upon work plan.Seventeen out of twenty ODINAFRICA countries were ale to send a participant.Countries who were unable to attend were Benin, Côte d’Ivoire and Cameroon. In order toensure full cooperation of these countries in the ODINAFRICA Marine InformationManagement programme alternative arrangements for their training will need to be made.Following the First Session of the IODE Steering Group for the Resource Kit (Miami,March 2001) a comparison had been made of a number of Integrated Library ManagementSystem (ILMS) software packages for small, specialized libraries. As a result of thiscomparison the Steering Group had recommended INMAGIC’s DB/TextWorks for Libraries.Accordingly this software was purchased for all ODINAFRICA cooperating institutions.Between two and four licenses were provided to the libraries, in accordance with theirrequest. Additionally, the Web Publisher Lite was purchased and installed on the IOC’s webserver to host the ODINAFRICA Union Catalogue (which will be a merged copy of allODINAFRICA national library catalogues). Training material for the DB/TextWorks coursesand practicals were provided by INMAGIC’s Africa dealer MINDEX (based in South Africa)Theoretical Lectures were provided by Prof.Dr. Paul Nieuwenhuysen (UniversityLibrary, Free University of Brussels, Brussels, Belgium), Mrs. Linda Pikula (NOAA MiamiRegional Library, Miami, United States), Mrs. Pauline Simpson (Head of InformationServices National Oceanographic Library, Southampton Oceanography Centre, UnitedKingdom), Dr. Murari Tapaswi (Librarian National Institute of Oceanography, Dona Paula,Goa, India). Practical training in the use of the INMAGIC DB/TextWorks for Libraries wasprovided by Mr. Johan Van Wijck and Mrs. Bella Odendaal.2.INSTITUTIONAL SURVEYIn order to obtain detailed information on the level of development and capacity ofeach participant’s information centre/library a detailed survey form was distributed during thecourse. A copy of the original survey form is attached as Annex III. The results are providedbelow.2.1COMORESParticipant InformationParticipant:Mme ABDOU RAOUF EchataInstitution:Centre National de documentation et de la recherché scientifique(CNDRS)National Centre of Documentation and Scientific Research (CNDRS)Address:PO Box 169MoroniComoresTel : 269 74 41 87Fax: 269 74 41 89
IOC Training Course Report No. 61Page 2E-mail:[email protected] ; [email protected] title: Responsible of geographic and environmental information systemEducational background: Maîtrise de géographieCurrent job since: January 2001Worked in a library since: n/aJob full-time or part-time?: part-timeInstitutional InformationDoes your institution have an ocean related library/information centre? NOIf no, explain why you were assigned to participate in this training course:I am charged to develop an information center specialized in marine sciencesComputer Infrastructure:Do you have computer equipment in your library YESHow many PCs do you have in the library: 2 (received from ODINAFRICA)How many are used for the management of the library: 1How many are available to users: 1Are the computers of your library networked (LAN): NO but this is plannedDo your computer(s) have access to the Internet: NO but this is plannedLinkage with data managementIs your library in the same institution as the ODINAFRICA data center? YESIf yes then do you have good contacts with the data center? YESInformation on UsersCurrently no users2.2Institutional Subject CoverageThe CNDRS is a multi-disciplinary research institution covering:Environment (marine and land)BiologyArchaeologyGeology/ VolcanologyHuman Sciences :Mme. NDOND Pétronille-LéaBibliothèque Centrale de l’UOBPO Box 17013LibrevilleGabonTel : 241 732 956Fax: 241 732 835e-mail :[email protected] ; [email protected] title: DocumentalisteEducational background: Fin de cycle BTSCurrent job since: May 1995Worked in a library since: May 1995Job full-time or part-time?: full-timeInstitutional InformationDoes your institution have an ocean related library/information centre? NO generallibrary
IOC Training Course Report No. 61Page 3Address informationName of the library/information centres: Bibliothèque centrale de l’UOBName of Parent Organization/Institution: Mnistère de l’enseignement supérieurName of head librarian: MEZEME Be ‘Ndong StanyPostal address: same as aboveDescriptions of library/information centre staff:Number of staff in the library: 33staff 1:name: TRAORÉ Annaposition: Chef de Service Techniqueeducation level: n/astaff 2:name: NDONG Gisèleposition: Chef de Service Périodiquestaff 3:name: OZOUAKI Gustaveposition: Chef de Service Prêts et Communicationsstaff 4:name: NOUEMA Anastasiaposition: Chef service informatiqueServices provided by the library/information centre:- Library (holding books, journals, etc): YEScan users borrow materials: YES- Reading room: YES- National Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries in your country): NO- International Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries outside your country) NO- Access to bibliographic search tools (eg ASFA, Science Citation Index,.): YESif yes: specify which and medium (eg diskette, CD-ROM, Internet):n/a- Multimedia access (audiotape, videotape): NO- Internet access for users: NOProducts developed by the library/information centre:Does the library/information centre develop products? (brochures, directories,posters) YESIf yes then specify and describe: brochuresLibrary CatalogueDoes the library maintain a catalogue of its holdings : YESIf yes:Is the catalogue an electronic catalogue: NOWhat classification system do you use for your library holdings? DeweyLibrary Management SystemsIf your library uses a computerized catalogues system then do you use this systemalso to manage other parts of the library services (eg serials, acquisitions, ILL, ). Inother words does your library have an Integrated Library Management System(ILMS). NO
IOC Training Course Report No. 61Page 4Computer Infrastructure:Do you have computer equipment in your library YESIf yes then:How many PCs do you have in the library: 9How many are used for the management of the library: 7How many are available to users: 2Are the computers of your library networked (LAN): YESIf yes then are the library computers linked to an institutional LAN? NOIf yes then do you have access to a server where you can store files? YESDo your computer(s) have access to the Internet: NOLibrary Holdings:Number of Monographs (books, reports, ) : 9000Number of serials: n/aNumber of CURRENT journal subscriptions for which you pay: n/aNumber of CURRENT journal subscriptions which you receive on an exchange basis:n/aTotal shelf space in linear meters: n/aLibrary NetworkingIs your Library part of a national library network: YESIf yes then describe the network and what services you get from the network: RDDGabon, AUAIs your Library part of an international library network: YESIf yes then describe the network and what services you get from the network: IFLA,ALP, JIPCAIs your Library (or yourself) a member of a professional librarian organization/society(eg IAMSLIC): NOLinkage with data managementIs your library in the same institution as the ODINAFRICA data center? YESIf yes then do you have good contacts with the data center? NO-Information on UsersUser types:University StudentsStaff and researchers from institution (approx. 20)Users/month: 2000 users/monthInstitutional Subject . AMARTEY Patrick Nii AdjedyMarine Fisheries Research DivisionPO Box 62TemaGhanaTel : 223 22 202 346Fax: 223 22 203 066E-mail:[email protected] ; [email protected] title: Technical OfficerEducational background: n/a
IOC Training Course Report No. 61Page 5Current job since: July 2001Worked in a library since: n/aJob full-time or part-time?: part-timeInstitutional InformationDoes your institution have an ocean related library/information centre? YESAddress informationName of the library/information centes: , MFRD Information CentreName of Parent Organization/Institution: Marine Fisheries Research DivisionName of head librarian: HAWA YacubPostal address: same as participantDescriptions of library/information centre staff:Number of staff in the library: 2staff 1:name: HAWA Yaqubposition: Head Librarianeducation level: BScemail address: [email protected] ; [email protected] 2:name: AMARTEY Patrickposition: Assistanteducation level: O-levelemail address: [email protected] ; [email protected] provided by the library/information centre:- Library (holding books, journals, etc): YEScan users borrow materials: NO- Reading room: YES- National Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries in your country): NO- International Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries outside your country) NO- Access to bibliographic search tools (eg ASFA, Science Citation Index,.):NO- Multimedia access (audiotape, videotape): NO- Internet access for users: NOProducts developed by the library/information centre:Does the library/information centre develop products? (brochures, directories,posters) NOLibrary CatalogueDoes the library maintain a catalogue of its holdings : YES (card catalogue)If yes:Is the catalogue an electronic catalogue: NOWhat classification system do you use for your library holdings? UDCComputer Infrastructure:Do you have computer equipment in your library YES (ODINAFRICA computers)If yes then:How many PCs do you have in the library: 2How many are used for the management of the library: 1How many are available to users: 1Are the computers of your library networked (LAN): NO but planned
IOC Training Course Report No. 61Page 6Do your computer(s) have access to the Internet: NOLibrary Holdings:Number of Monographs (books, reports, ) : 7006Number of serials: not knownNumber of CURRENT journal subscriptions for which you pay: 0Number of CURRENT journal subscriptions which you receive on an exchange basis:unsureIf exchange: specify the journal/other publication that you provide:Total shelf space in linear meters: approx. 20 m.Library NetworkingIs your Library part of a national library network: NOIs your Library part of an international library network: NOIs your Library (or yourself) a member of a professional librarian organization/society(eg IAMSLIC): NOLinkage with data managementIs your library in the same institution as the ODINAFRICA data center? YESIf yes then do you have good contacts with the data center? YES-2.4Information on UsersUser types:University StudentsStaff and researchers from institution (approx. 5)Technicians from institutionGeneral Public (occasionally)Users/month: 6 users/monthInstitutional Subject CoverageAreas of specialization of the institution:fisheries biologyfisheries oceanographyfisheries techniquesfisheries el :Fax:e-mail :Mme. CONDÉ AissateCentre de Recherche Scientifique de Conakry Rogbané(CERESCOR)PO Box 1615ConakryGuinée 224 13 40 57 74 / 224 42 38 38 224 41 38 [email protected] / [email protected];[email protected] title: Bibliothécaire (Librarian)Educational background: DEA BibliothéconomieCurrent job since: 1984Worked in a library since: 1984Job full-time or part-time?: full-time
IOC Training Course Report No. 61Page 7Institutional InformationDoes your institution have an ocean related library/information centre? YESDescriptions of library/information centre staff:Does your institution have an ocean related library/information centre? YESIf yes:Address informationName of the library/information centres: Bibliothèque du CERESCORName of Parent Organization/Institution: CERESCORName of head librarian: Aissata CONDÉPostal address: same as abovee-mail of head librarian: [email protected] ; [email protected] of staff in the library: 4staff 1:name: Aissata CONDÉposition: Chef de la Bibliothèque (Head, Library)education level: Master Information Scienceemail address: [email protected] ; [email protected] 2:name: Aminata BURRYposition: Bibliothécaire (Librarian)education level: DES Bibliothéconomiestaff 3:name: Gnamoï KOUROUMAposition: Aide Bibliothécaire (Library Assistant)staff 4:name: Safiatou DIALLOposition: Aide Bibliothécaire (Library Assistant)Services provided by the library/information centre:- Library (holding books, journals, etc): YEScan users borrow materials: NO- Reading room: YES- National Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries in your country): NO- International Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries outside your country) NO- Access to bibliographic search tools (eg ASFA, Science Citation Index,.): YESif yes: specify which and medium (eg diskette, CD-ROM, Internet):ASFA CD-ROM- Multimedia access (audiotape, videotape): NO- Internet access for users: YESProducts developed by the library/information centre:Does the library/information centre develop products? (brochures, directories,posters) NO but plannedLibrary CatalogueDoes the library maintain a catalogue of its holdings : YESIf yes:Is the catalogue an electronic catalogue: YESIf yes:Is the catalogue a database or word-processing file: DATABASE
IOC Training Course Report No. 61Page 8If Database:Commercial software? NOIf no:Describe the database system:Micro CDS/ISIS (just started)What field format do you use (eg MARC, ASFA, custom format):n/aWhat classification system do you use for your library holdings? DeweyLibrary Management SystemsIf your library uses a computerized catalogues system then do you use this systemalso to manage other parts of the library services (eg serials, acquisitions, ILL, ). Inother words does your library have an Integrated Library Management System(ILMS). NOComputer Infrastructure:Do you have computer equipment in your library YESIf yes then:How many PCs do you have in the library: 2 (ODINAFRICA PCs)How many are used for the management of the library: 1How many are available to users: 1Are the computers of your library networked (LAN): NODo your computer(s) have access to the Internet: YESEmail only or email WWW: email WWWLibrary Holdings:Number of Monographs (books, reports, ) : 6324Number of serials: 15Number of CURRENT journal subscriptions for which you pay: noneNumber of CURRENT journal subscriptions which you receive on an exchange basis:some local journalsTotal shelf space in linear meters: n/aLibrary NetworkingIs your Library part of a national library network: NOIs your Library part of an international library network: NOIs your Library (or yourself) a member of a professional librarian organization/society(eg IAMSLIC): YESIf yes then specify: Association des Muséographes, Bibliothécaires et Archivistesde Guinée (ANMBAD)Linkage with data managementIs your library in the same institution as the ODINAFRICA data center? YESIf yes then do you have good contacts with the data center? YES-Information on UsersUser types:Staff and researchers from institution (approx. 60)Other departments of the institutionUniversity Students working in the institutionGeneral Public (eg farmers)Users/month: 20 users/month
IOC Training Course Report No. 61Page 92.5Institutional Subject CoverageSubjects covered:Physical oceanography: hydrochemistry; hydrometeorologyHydrobiology: ichthyology; aquaculture; plankton, benthosGeology and environment: marine geology; geophysics; environmentEnergy: solar energy, biomassConstruction materialsKENYAParticipant:Institution:Address:Mrs Janet MWOBOBIAKenya Marine and Fisheries Research Institute (KMFRI)PO Box 81651MombasaKenyaTel : 254 11 475 152/3/4Fax: 254 11 475 157e-mail :[email protected] ; [email protected] title: Senior LibrarianEducational background: Diploma in Library and InformationCurrent job since: 1981Worked in a library since: 1972Job full-time or part-time?: full-timeInstitutional InformationDoes your institution have an ocean related library/information centre? YESIf yes:Address informationName of the library/information centres: Kenya Marine and Fisheries ResearchInstitute, Library departmentName of Parent Organization/Institution: see aboveName of head librarian: Janet MwobobiaPostal address: see abovee-mail of head librarian: [email protected] ; [email protected] of library/information centre staff:Number of staff in the library: 4staff 1:name: Janet MWOBOBIAposition: Senior Librarianeducation level: Diploma in Library Information Studiesemail address: [email protected] ; [email protected] 2:name: Elijah MOKAYAposition: Librarian IIeducation level: Diploma in Library Studiesstaff 3:name: James MACHARIAposition: Librarian IIIeducation level: Certificate in Library/Information Studiesstaff 4:name: Michael MOSOTIposition: Library Assistanteducation level: KCSE, Certificate in Library Studies
IOC Training Course Report No. 61Page 10Services provided by the library/information centre:- Library (holding books, journals, etc): YEScan users borrow materials: YES- Reading room: YES- National Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries in your country): YES but very informal arrangements- International Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries outside your country) YES through ODINAFRICA/RECOSCIX andFAOIf yes then do you use electronic library loan (eg using ARIEL or otherscanner-based software):YESIf yes then specify: ARIEL- Access to bibliographic search tools (eg ASFA, Science Citation Index,.): YESif yes: specify which and medium (eg diskette, CD-ROM, Internet):ASFA CD-ROM and InternetFishbaseCurrent Contents (on paper)- Multimedia access (audiotape, videotape): NO- Internet access for users: YESProducts developed by the library/information centre:Does the library/information centre develop products? (brochures, directories,posters) YESIf yes then specify and describe: brochures describing services offeredLibrary CatalogueDoes the library maintain a catalogue of its holdings : YESIf yes:Is the catalogue an electronic catalogue: YESIf yes:Is the catalogue a database or word-processing file: DATABASEIf Database:Commercial software? NOIf yes then specify: Filemaker 4.1If yes then what field format do you use (eg MARC, ASFA, customformat):ASFA format, customizedWhat field format do you use (eg MARC, ASFA, custom format):What classification system do you use for your library holdings? Dewey Decimalclassification schemeLibrary Management SystemsIf your library uses a computerized catalogues system then do you use this systemalso to manage other parts of the library services (eg serials, acquisitions, ILL, ). Inother words does your library have an Integrated Library Management System(ILMS). NOIF no then:Describe: Serials and acquisitions are maintained in word processing file
IOC Training Course Report No. 61Page 11Computer Infrastructure:Do you have computer equipment in your library YESIf yes then:How many PCs do you have in the library: 5 (2 from ODINAFRICA)How many are used for the management of the library: 3How many are available to users: 2Are the computers of your library networked (LAN): YESIf yes then are the library computers linked to an institutional LAN: YESIf yes then do you have access to a server where you can store files: YESDo your computer(s) have access to the Internet: YESEmail only or email WWW: email WWWLibrary Holdings:Number of Monographs (books, reports, ) : 5000 books, reports and proceedings;7000 reprints; 10000 serial back issuesNumber of serials: 200 titlesNumber of CURRENT journal subscriptions for which you pay: 5 institutional and33 ODINAFRICA (as regional information centre)Number of CURRENT journal subscriptions which you receive on an exchange basis:83If exchange: specify the journal/other publication that you provide: annual reports,reprints, proceedingsTotal shelf space in linear meters: 50 mLibrary NetworkingIs your Library part of a national library network: NOIs your Library part of an international library network: YES (ODINAFRICA)If yes then describe the network and what services you get from the network:document deliveryIs your Library (or yourself) a member of a professional librarian organization/society(eg IAMSLIC): YESIf yes then specify: IAMSLICLinkage with data managementIs your library in the same institution as the ODINAFRICA data center? YESIf yes then do you have good contacts with the data center? YESMore details: the library is a sub-sector of the information and data managementprogramme-Information on UsersUser types:Researchers from institution (approx. 100)Technicians from institutionUniversity Students working in the institutionVisiting experts (national and international)Other institutionsUsers/month: 200 users/monthInstitutional Subject Coverage-Subject coverage for KMFRI:Aquaculture: culture techniques; breeding; seaweed culture; seaweed biologyFisheries: biology; fish identification; management; fishing methodsGeologyPhysical oceanography
IOC Training Course Report No. 61Page 122.6Chemical oceanographyGear technologySocio-economicsConservation of ecosystemsEnvironmental management: pollution control ana monitoring; marine pollution;freshwater pollutionFreshwater sciencesNatural products: processing methods; preservationHydrologyModelling of the creeks systemCoral reefsZooplankton rs SAMBEAZE Remanevison DorcilleInstitut Halieutique et de Science Marine (IHSM)PO Box 141TuléarMadagascarTel : 261 20 94 435 52Fax: 261 20 94 433 06e-mail :[email protected] ; [email protected] title: LibrarianEducational background: BaccalauréatCurrent job since: 2001Worked in a library since: 2001Job full-time or part-time?: full-timeInstitutional InformationDoes your institution have an ocean related library/information centre? YESIf yes:Address informationName of the library/information centres: Library IHSMName of Parent Organization/Institution: IHSMName of head librarian: Prof. TsibaraPostal address: see aboveTelephone: see aboveFax: see aboveDescriptions of library/information centre staff:Number of staff in the library: 2staff 1:name: Prof. TSIBARAposition: Responsibleeducation level: n/aemail address: [email protected] 2:name: Mme. SAMBEAZE Remanevison Dorcilleposition: Technician, Librarianeducation level: Bac.
IOC Training Course Report No. 61Page 13email address: [email protected] ; [email protected] provided by the library/information centre:- Library (holding books, journals, etc): YEScan users borrow materials: NO- Reading room: NO- National Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries in your country): NO- International Interlibrary Loans ILL (enabling patrons to obtain materials from otherlibraries outside your country) NO- Access to bibliographic search tools (eg ASFA, Science Citation Index,.): YESif yes: specify which and medium (eg diskette, CD-ROM, Internet):ASFA ON CD-ROM- Multimedia access (audiotape, videotape): NO- Internet access for users: NOProducts developed by the library/information centre:Does the library/information centre develop products? (brochures, directories,posters) YESLibrary CatalogueDoes the library maintain a catalogue of its holdings : YESIf yes:Is the catalogue an electronic catalogue: YESIf yes:Is the catalogue a database or word-processing file: DATABASEIf Database:Commercial software? NOIf no:Describe the database system: CUSTOM APPLICATIONWhat field format do you use (eg MARC, ASFA, custom format):ASFAWhat classification system do you use for your library holdings? SYSTEMATICLibrary Management SystemsIf your library uses a computerized catalogues system then do you use this systemalso to manage other parts of the library services (eg serials, acquisitions, ILL, ). Inother words does your library have an Integrated Library Management System(ILMS). NOComputer Infrastructure:Do you have computer equipment in your library YESIf yes then:How many PCs do you have in the library: 2 (ODINAFRICA PCs)How many are used for the management of the library: 1How many are available to users: 1Are the computers of your library networked (LAN): NODo your computer(s) have access to the Internet: NOLibrary Holdings:Number of Monographs (books, reports, ) : 1657Number of serials: 1450
IOC Training Course Report No. 61Page 14Number of CURRENT journal subscriptions for which you pay: 1Number of CURRENT journal subscriptions which you receive on an exchange
Goa, India). Practical training in the use of the INMAGIC DB/TextWorks for Libraries was provided by Mr. Johan Van Wijck and Mrs. Bella Odendaal. 2. INSTITUTIONAL SURVEY In order to obtain detailed information on the level of development and capacity of each participant’s information
