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placement will be unpaid and should be of no more than four months’duration. Please refer to Immigration and Citizenship Canada for moreinformation.The AHS Student Placement team will assist you in obtaining the requireddocumentation from the relevant regulatory body if your request for aplacement is successful.oAs of the summer of 2016, visa-exempt foreign nationals will need anElectronic Travel Authorization (eTA) to fly to or transit though Canada.Please visit Immigration and Citizenship Canada for more information. Please note: that the information in this section may not be exhaustive and youare responsible for ensuring that you meet all immigration requirementsapplicable to you. Immigration and Citizenship Canada for complete informationabout immigration requirements applicable to you. You should ensure that you have adequate health insurance coverage that isvalid for the length of your placement with AHS.3. What is a Student Placement Agreement (SPA)?The Student Placement Agreement (SPA) is a contract which outlines the terms andconditions of the placement as well as roles, responsibilities, and accountabilities of theparties involved in the student placement.a. How do I know if my educational institution has a SPA with AHS?AHS has established SPAs with all publicly funded programs in Alberta and manyprivate schools. Please contact [email protected] if you are wondering ifyour school has a SPA with AHS.Please note: AHS is not able to sign a SPA with an international educationalinstitution. Students from international schools will be required to sign an individualSPA with AHS.4. What is a Personal Information Disclosure Agreement and why would I need tosign one with my Educational Institution?Your educational institution is required to collect personal information from you in orderto determine whether you meet the requirements set by AHS to participate in aplacement. In order for your educational institution to share your eligibility status withAHS you need to give your permission. This is an internal process that is determined byyour school; please follow up with your faculty with any questions.5. What is a Criminal Record Check (CRC) or Vulnerable Sector Search (VSS)?A CRC is a detailed criminal and police history (or the confirmation of the absence of anyAugust 10, 2022Talent Acquisition, Human Resources

criminal or police history) based on the personal information provided to a PoliceService. A VSS is a CRC that includes a search of pardoned sexual offences. For moreinformation about CRCs please refer to the CRC FAQ.6. Why do I need to be immunized?During your placement you may find yourself in contact with diagnosed and undiagnosedvaccine preventable infections. If you are vaccinated, you are less likely to contract andspread the diseases you come in contact with.Students seeking placements in AHS facilities require the same immunization/evidenceof immunity as the health care workers in those facilities. You may be refusedplacements if you are not compliant with these requirements.a. What immunizations are required?Per the Communicable Diseases Regulation (Alberta) and the Public Health Act(Alberta), all health care students and instructors must be immunized againstRubella.All health care students and instructors must be immunized according to AHSstandards. Please refer to the list of Immunizations Recommended for Students.AHS reserves the right to refuse placements to students who do not meet thisstandard.b. How do I get copies of my immunization record? Ask your parents: Quite often parents have retained records of the immunizationsyou received as a child.Contact the Public Health Office that provided your immunizations.If you are a resident of Alberta you can complete a request for individualvaccination records through telephone or by fax. Please view Immunization –Records Request service listing for contact information.If you are from a different province or country please contact the Public HealthOffice or Doctor’s office where you were immunized.If you’ve tried the suggestions above and still haven’t obtained copies of yourimmunization record, you can visit your doctor’s office and ask to have blood titresdrawn to test for relevant immunity. Your doctor’s office may charge you for thisservice.Visit Immunization Business Unit (IBU) – For Healthcare Students for informationregarding assessment and immunization for healthcare students.August 10, 2022Talent Acquisition, Human Resources

c. Where do I send my immunization record? Immunization records should be provided to your educational institution forreview prior to a request for placement with AHS.Records are considered inadequate if:o There is no written documentation of immunization.o Documentation is illegible.o Written immunization records are not dated with a minimum of month andyear information.o The vaccine information is incomplete.7. Why do I need to know about confidentiality in health care?Students have a great privilege and responsibility in working with members of the publicto promote, restore and support their health. As part of this responsibility students haveaccess to sensitive health care information and documentation.AHS requires that all students complete confidentiality training and sign a confidentialityagreement prior to the beginning of their placement.a. How do I complete confidentiality training?Visit the AHS Information & Privacy’s Education & Training.Follow the instructions for AHS affiliates to complete the training: Watch the Information & Privacy and IT Security & Awareness videoComplete the online learning module.Submit the signed Confidentiality and User Agreement to your educationalinstitution representative.b. Where do I get the AHS Confidentiality and User Agreement that I need tosign?You will find the Confidentiality and User Agreement at the end of the online learningmodule. Once you complete the module you will be able to print the agreement.c. Can I remove patient information from an AHS facility or site?AHS is committed to protecting the safety and integrity of the private information ofour patients/clients.The collection, transfer, and use of patient health information for educationalpurposes is permitted only under the following conditions: Only non-identifying portions of a patient health record may be collected andremoved from AHS.August 10, 2022Talent Acquisition, Human Resources

Identifiable information cannot be used, copied, or transmitted in any form.Students/instructors may not print or photocopy any patient information from theHealth Record for educational purposes: Any non-identifying information may betransferred in writing only.Using technology to take pictures or images of any Health Record is notpermitted.Contents of the patient Health Record will not be disclosed by theinstructor/student or any representative of the educational institution to any otherindividual.Any information taken from the patient care record is considered a “transitoryrecord” and must be destroyed once the intended purpose has been served.Students/instructors will not collect and remove any information of unique or highprofile patients. These would be cases where the patient may be easilyidentifiable because of the type of case or because of media attention. Forexample a celebrity, patient with Ebola or a confidential patient.A unit patient census is considered identifiable information and may not beremoved from the unit.For a complete list of identifiable and non-identifiable information, please [email protected] the collection and removal of non-identifying health information toinstructors and students falls under Section 32(1) of the Health Information Act:Disclosure of non-identifying health information.32(1) A custodian may disclose non-identifying health information for any purpose.8. What is fitness to practice?Fitness to practice means that as a student, you must have the physical, emotional ormental capabilities to complete your placement safely. AHS wishes to do our best tosupport students coming to us for placement. If you have a physical, emotional, ormental conditions that may affect your placement, please disclose to faculty so we canwork together proactively to support you to the best of our ability.a. What if I have a condition (physical, emotional or mental) that could preventcompletion or cause difficulties for me during my placement?You should discuss any condition that may affect your fitness to practice with youreducational institution placement coordinator in order to ensure that your needs canbe accommodated. Your educational institution is responsible for initiating a fitnessto practice occupational health assessment based on your specific condition and thespecific AHS environment where you will be placed.AHS and your educational institution will try to accommodate most disabilities butmay need to modify, restrict or decline placement experience if the condition causesundue hardship to accommodate or poses high risks to AHS patients or property.August 10, 2022Talent Acquisition, Human Resources

9. What AHS Policies and Bylaws apply to my placement?A list of corporate policies and bylaws that are applicable to students can be accessedon our Student Orientation page. If you’re completing a placement with AHS, you mustcomply with these documents.Clinical policies are also available from the AHS Clinical policies and procedures page.Further policies may exist at the site/program level; please discuss any specificinformation with your preceptor or instructor.If you have further questions please contact [email protected]. What Government of Alberta Health Care Aide (HCA) Curriculum changes apply tomy HCA student placement?Changes to the Government of Alberta Health Care Aide (HCA) Curriculum have placedresponsibility of the student’s evaluation on Post-Secondary Institution (PSI) instructors. All placements in the new curriculum are instructor led by a regulated nurse fromthe post-secondary institution.The HCA curriculum consists of 3 placements.The first HCA student placement consists of 2 weeks (80 hours) of instructor ledplacement.The second HCA student placement consists of 4 weeks (160 hours) of instructorled placement.The third and final HCA student placement consists of 2 weeks (80 hours) ofinstructor led at a distance placement. (Remote supervision)The new HCA curriculum is designed so that the regulated nurse that issupervising the HCA students is employed by the post-secondary institution.The HCA students may continue to work collaboratively with HCAs whilesupervised by the Instructor from the post-secondary institution.HCA students may be paired in a “buddyship” with a HCA who is required tohave 2 years’ experience or 3000 HCA hours. (Maximum of 2 students per HCA).HCA student placements hours may not occur from 2300 to 0600.The HCA will be assigned in the “preceptor” field in HSPnet. A precedent doesexist to adding a non-regulated health care provider in the supervisor section inHSPnet for a non-regulated health care provider.Managers are required to identify an AHS regulated nurse to be available to theHCA and student.The post-secondary institution instructor will collect feedback from the regulatednurse and the “HCA buddy” regarding the HCA student’s performance.The AHS regulated nurse will be responsible for the assignment of care of theHCA student.The Alberta HCA licensure agreement states that only nurses who are regulatedin Alberta may assess and document achievement of the skills performed by aHCA student.August 10, 2022Talent Acquisition, Human Resources

11. What should I know regarding CPR certification when completing a practicumwithin AHS?Proof of current Cardio-Pulmonary Resuscitation (CPR) may be required of clinicalstudents completing a practicum with AHS.Contact the manager of the confirmed placement if you are unsure whether or not CPRcertification is a requirement.Cardio-pulmonary Resuscitation (CPR) is synonymous with Basic Life Support (BLS).AHS highly recommends all new employees are hired with the Heart and StrokeFoundation Basic Life Support (BLS).12. Do I need to be fit tested?Students coming to AHS for a clinical placement should be fit tested for N95 respiratorsprior to their placement. Fit testing is coordinated by the post-secondary institution. AHSdoes not provide fit testing services for students.Students who have not completed N95 respirator fit testing may be limited in the numberand types of patients involved in their learning experience. In the case of acommunicable disease outbreak in which N95 respirators are part of the requiredPersonal Protective Equipment (PPE), students who have not been fit tested may havetheir placement suspended.Please refer to zone/site/program specific practices for further information or [email protected]. Will I need computer access?Students will be given the IT access they need to function in their role.Many of our clinical application systems require training before a student will be giventheir own user name and password. Students may not access IT systems (includingelectronic health record information) using their preceptor’s username and password.IT systems vary across the province.For specific questions please contact [email protected]. Do I need to obtain liability insurance?Students enrolled in Canadian programs: Students enrolled in Canadian post-secondaryeducational institutions are covered via the Student Placement Agreement (SPA) bytheir school’s insurance policies and are not required to obtain their own liabilityinsurance.August 10, 2022Talent Acquisition, Human Resources

Students enrolled in educational institutions outside Canada: Because AHS can’t enterinto a Student Placement Agreement with international educational institutions (eventhose with campuses in Canada), AHS will not recognize your school’s insurance whileyou are on placement with us. International students are required to provide their ownGeneral and professional liability insurance in the amount of five (5) million Canadiandollars.a. What is general and professional liability insurance?General liability insurance covers: bodily injury & property damage, personal &advertising injury, medical payments or tenants’ legal liability but does not coverthese if caused by negligence while providing or failing to provide any professionalservice.Professional liability insurance covers: Bodily injury other than “incidental medicalmalpractice injury”, property damage or personal injury specifically due to negligencewhile providing or failing to provide any professional service. Professional liabilitycoverage is also referred to as errors & omissions liability or malpractice liability.15. Do I need workers’ compensation coverage?Students registered in and attending an Alberta post-secondary institution, completing aplacement at AHS as a required as part of their course of study, are considered workersof the Government of Alberta and are covered by the Government of Alberta’s WCB.Students registered in post-secondary institutions in other Canadian provinces may becovered by their home province’s WCB. If provincial coverage has been denied, and thestudent is a Canadian Citizen the student will be considered a worker of the Governmentof Alberta, and covered by the Government of Alberta’s WCB.International students coming for placement will be considered on a case-by-case basis.When there is a reportable incident, students covered by the Government of Alberta’sWCB must report the incident to AHS and complete the WCB “Worker Report of Injury”process. AHS will complete the “Employer Report of Injury” form.General Questions16. Why can’t I approach AHS front-line staff or managers directly to ask for aplacement?In order to be considered legitimate and to ensure all placement prerequisites have beenmet, all requests for placements must be submitted to AHS from faculty at youreducational institution.Requests for clinical placements should be directed to [email protected] placement requests should be directed to student.stra[email protected] 10, 2022Talent Acquisition, Human Resources

17. What is the difference between a clinical and a non-clinical placement?A clinical placement is one where the individual is in a position that will be directlyinvolved with patient care or directly provide patient care. For example: nurses,therapists, geneticists, dieticians, counselors, emergency medical technicians, opticians,and pharmacists.A non-clinical placement is one where the individual will not have direct contact with apatient and will not provide care or support for their care. Examples include humanresources professionals, finance, maintenance staff, secretaries or administrativeassistants.If you have any questions regarding your placement classification you may [email protected]. Can I choose a placement in my hometown?Placement availability is based on the capacity of the departments and availability of apreceptor. You can request a placement in your home town. All requests for placementsmust come from your post-secondary institution representative.19. What is HSPnet?Health Sciences Placement Network (HSPnet) is a web-enabled database that is acommunication and coordination tool used to track student placement in AHS.If your educational program or institution does not use HSPnet Alberta, faculty mustcomplete the HSPnet Placement Request Form and submit it [email protected] will also be asked to complete the HSPnet Consent Form so that we can enter yourname and other personal information relevant to the placement into HSPnet for thepurpose of coordinating your placement.For further information visit HSPnet.20. Are living arrangements made for me during a placement?AHS does not organize nor pay for living arrangement for students.21. I have never been to the location where I will be completing my placement. Howdo I learn about the facility I will be placed in?Use the AHS Healthcare Locator to find basic information about the health care centrewhere you may be placed.The program hosting your placement or your preceptor will be able to answer anyspecific questions you may have.August 10, 2022Talent Acquisition, Human Resources

When you start your placement you will be provided with an orientation of the facility.22. Where will I park?On-site parking may or may not be available for students. Space is an issue at some ofour large urban centres with staff waiting lists for parking. Fortunately, these centres arewell serviced by public transit in the event that no parking is available. Students areresponsible for all expenses related to parking during their placements with AHS.23. Will I need an ID Badge?All students must display photo ID that identifies them as a student while on placementwith AHS. Identification must be visible at all times while on AHS premises as thissupports security and safety for patients, staff, students and guests. Either valid AHS oreducational institution photo identification is acceptable24. Can an AHS employee drive a student between worksites during a studentplacement?An AHS employee who drives a personally owned vehicle for business purposes isrequired to contact their automobile insurer to discuss how the vehicle is used and thetype of passenger being transported on behalf of their employment with AHS.AHS does not have a policy in place that precludes AHS employees from transportingstudents in their personal vehicle. Many educational institutions have policies in placewhich do not permit students to travel with staff. Students are required to follow thedirection of their educational institution.a. What is the process when an AHS employee within the scope of employment isinvolved in a motor vehicle accident while transporting a student in theirpersonal vehicle or rental vehicle?The AHS employee and the student are required to contact: AHS Workplace Health and Safety.The motor vehicle insurer. (Primary for coverage.)WCB if there are injuries to the AHS employee or the student.AHS insurance. ([email protected])The police.The student is required to notify the educational institution.b. What is the process if an AHS employee transports a student operating apersonal vehicle or rental vehicle to lunch or home at the end of the day?An AHS employee who drives a personally owned vehicle for business p

The student must be Fit to Practice. The student must provide a Police Information Check to the educational institution. A Vulnerable Sector Search is also required if the student will be in a position of trust or authority with AHS patients or clients at any time. The student must meet the AHS immunization standard and provide an immunization record to the educational institution .