Transcription
Microsoft Application SeriesWord 2010IntroductionBest STL Courses never cancelled: guaranteed Last minute rescheduling 24 months access to Microsoft trainers 12 months schedule UK wide deliverywww.microsofttraining.netVersion 1
Your Best STL Learning ToolsWelcome to your Best STL training course.As part of your training, we provide you with the following tools andresources to support and enhance your learning experience.Thank you for choosing Best STL.1In-coursehandbookTo guide you through yourtraining while you are on thecourse.Contains unit objectives,exercises and space towrite notes.4DelegateaccountYour delegate accountgives you access to: Reference material Course exercise files Advice & support forum Rewards programme Promotions & Newsletters2Referencematerial31224 monthsaccess to MicrosofttrainersAvailable online throughyour delegate account.Available through onlinesupport forum.Comprehensive referencematerial with 100 pages,containing step-by-stepinstructions.Need help? Our team ofMicrosoft qualified trainersare on hand to offer adviceand support.5Trainer hintsand tipsHints and tips availableonline from our Microsoftqualified trainers for: All MS Office applications VBA MS Project MS Visio more6Save withPromotionsSave on further trainingcourses you book withPromotions. 30% off list price(time limited) 50 off list price(blue card discount)E&OEBest STL reserves the right to revise this publication and make changesfrom time to time in its content without notice.
ContentsQUICK REFERENCE: WORD SHORTCUT KEYS .5UNIT 1 : GETTING STARTED .1ELEMENTS OF THE WORD WINDOW.2CREATE A NEW DOCUMENT.3SAVING A DOCUMENT .3USING HELP .3PRACTICE ACTIVITY – INTRODUCTION TO MS WORD .4UNIT 2 : EDITING DOCUMENTS .5OPEN A DOCUMENT .6NAVIGATING A DOCUMENT USING THE SCROLL BAR .6NAVIGATING A DOCUMENT USING THE KEYBOARD .7USING GO TO .7EDIT TEXT IN A DOCUMENT .8UNDO AND REDO .8AUTOCORRECT FEATURE.9FIND AND REPLACE .10PRACTICE ACTIVITY – EDITING DOCUMENTS.10UNIT 3 : MOVING AND COPYING TEXT .11SELECTING TEXT USING THE MOUSE .12SELECTING TEXT USING THE KEYBOARD .12MOVE OR COPY TEXT USING THE MOUSE.13PRACTICE ACTIVITY – MOVING AND COPYING TEXT .14UNIT 4 : FORMATTING CHARACTERS AND PARAGRAPHS .15APPLYING CHARACTER FORMATTING – FONT AND FONT SIZE .16OTHER CHARACTER FORMATS .16USING PARAGRAPH FORMATS .17VIEW PARAGRAPHS .17PARAGRAPH ALIGNMENT .17INDENTATION.18LINE SPACING .18BULLET AND NUMBERING .18TABS .19PRACTICE ACTIVITY – FORMATTING CHARACTERS AND PARAGRAPHS .21
UNIT 5 : CREATING AND MANAGING TABLES .22INSERT A TABLE .23INSERTING ROWS OR COLUMNS .23DELETING ROWS OR COLUMNS .24USING AUTOFIT OPTIONS .24CHANGING CELL TEXT ALIGNMENT .25PRACTICE ACTIVITY - TABLES .26UNIT 6 : CONTROLLING PAGE LAYOUT .27ACCESSING THE HEADER OR FOOTER .28EDITING THE HEADER OR FOOTER .28NAVIGATING AND INSERTING PAGE NUMBERING .29CHANGING DOCUMENT MARGINS.29INSERTING A PAGE BREAK .30DELETE A PAGE BREAK.30PRACTICE ACTIVITY – CONTROLLING PAGE LAYOUT .31UNIT 7 : USING PROOFING TOOLS .32USING THE SPELLING AND GRAMMAR CHECKER .33SPELLING AND GRAMMAR CHECKING OPTIONS .33USING THE THESAURUS .34PRACTICE ACTIVITY - USING PROOFING TOOLS .34UNIT 8 : WEB FEATURES .35CREATING A HYPERLINK .36EMAILING A DOCUMENT FROM WORD (USING OUTLOOK) .37SAVE A DOCUMENT AS A WEB PAGE .38PRACTICE ACTIVITY – WEB FEATURES .39
Quick reference: Word shortcut keysCommandKeystrokeBoldCtrl BCloseCtrl F4CopyCtrl CCutCtrl XExit WordAlt F4FontCtrl DFont grow/shrink 1 pt.Ctrl ] or [HelpF1Help—What’s This?Shift F1HyperlinkCtrl KItalicsCtrl IJustify—CenterCtrl EJustify—FullCtrl JJustify—LeftCtrl LJustify—RightCtrl RLine-spacing 1Ctrl 1Line-spacing 1.5Ctrl 5Line-spacing 2Ctrl 2List BulletCtrl Shift LNew documentCtrl NOpen a documentCtrl OPasteCtrl VPrintCtrl PPrint PreviewCtrl Alt IRepeat/RedoCtrl YUnderlineCtrl UUnderline—doubleCtrl Shift DSaveCtrl SSelect AllCtrl ASpelling and Grammar checkF7Table—to column bottomAlt PgDnTable—to column topAlt PgUpTable—to row beginningAlt HomeTable—to row endAlt EndUndoCtrl Z
Unit 1 : Getting StartedObjectives Explain the elements of the Word window Create and save documents Access and use Helpwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 1
Elements of the Word window1.File Tab (Backstage)7.Group of buttons2.Quick Access Toolbar8.Ruler3.Title bar9.New document4.Minimise Window10. Vertical scroll bar5.Tabs11. Status bar6.Ribbon2431765910811www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 2
Create a new document1. File Tab New,or Ctrl N2. Blank document3. CreateSaving a document1. File Tab Save,or Ctrl S2. Select Location tosave to3. Enter filename4. SaveUse Ctrl S to saveadditional changesmade to yourdocumentUsing HelpClickor press F1to launch Helpwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 3
NotesPractice Activity – Introduction to MS Word1. Create a new document.2. Type “I have learned the basics of using Word to create, save, and print a document.I also know how to use Help.”3. Save the document as My achievements.4. Find the Help topic on Opening a file.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 4
Unit 2 : Editing DocumentsObjectives Open and move around a document Use Word’s AutoCorrect feature Edit text in a document Use the Undo and Redo commands Search for and replace textwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 5
Open a document1. File Tab Open,or Ctrl O2. Select theLocation the file issaved in3. Click on the fileonce4. OpenOpen a recently used documentFile Tac RecentSelect document fromRecent DocumentslistNavigating a document using the scroll barOn the vertical scroll bar,click up or down arrows, orclick on and drag placemarkerwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 6
Navigating a document using the keyboardPage UpMove up the document(toward first page)Page DownMove down the document(toward last page)HomeMove to start of a lineEndMove to the end of a lineCtrl HomeMove to the start of the documentCtrl EndMove to the end of the documentUsing Go To1. Home tab Find Go toor Ctrl G2. Select Page on left3. Enter pagenumber4. Go ToNoteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 7
Edit text in a documentBackspaceRemove the character to the left of thecursorDeleteRemove the character to the right of thecursorOvertypeReplaces text as you typeTurn off or on by pressing Insert key ordouble-click on the letters OVR in the statusbar at the bottom of the screenUndo and RedoBoth buttons are locatedon the Quick Accesstoolbar.UndoRedoUndo reverses the previousaction taken, shortcut is Ctrl ZRedo repeats actions thathave been undone, shortcut isCtrl YNoteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 8
Autocorrect featureTo view existingAutoCorrect entries:1. Go to Inserttab Symbolsgroup2. Click Symbol andselect MoreSymbols3. Click AutoCorrectTo create an entry:1. Type mis-spelt entryinto Replace box,and correctly speltentry into With box2. Click OK.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 9
Find and Replace1. Home tab Editinggroup2. Use Find to searchfor a word; orReplace to replaceone word withanotherUse shortcut keysCtrl F for FindCtrl H for ReplacePractice Activity – Editing Documents1. Open the file Celebrate.2. Add an Autocorrect entry for the word Outlander; to change Otulander to Outlander.3. Move to the heading The Project team on page 2.4. Move the insertion point to the left of the P in “Project”. Type Otulander and press thespacebar.5. Go to the top of page 3.6. Overwrite the word Closing with Summary.7. Use Undo to reverse your typing.8. Save the document as My Celebrate and close it.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 10
Unit 3 : Moving and Copying TextObjectives Select text by using the mouse and keyboard Copy and move textwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 11
Selecting text using the mouseSelect a wordDouble-click on the wordSelect aparagraphTriple-click within the paragraphSelect severalparagraphsFrom left margin usingSelecting text using the keyboardSelect a lineCtrl End (cursor positioned at start of line), orCtrl Home (cursor positioned at end of line)Select aparagraphCtrl Shift Down Arrow (cursor positioned at start of paragraph),orCtrl Shift Up Arrow (cursor positioned at end of paragraph)Select wholedocumentCtrl ANoteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 12
Move or copy text using the mouseTo move select text, thenclick on the text and drag tothe new location.To copy select text, thenhold down the Ctrl key.Click on the text and drag tothe new location.Move or copy text using Cut, Copy and Paste1. Select textCut2. Home tab ClipboardgroupPaste3. To move, select Cut orCtrl XTo copy, select Copy orCtrl C4. Position cursor where thetext is to go5. Select Paste orCtrl VNoteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 13
Practice Activity – Moving and Copying Text1. Open Info.2. Select the heading The Project Team and related text up to the heading To-do list.3. Move the selected text to the end of the document.4. Search for the word ‘find’ and replace it with ‘identify’.5. Save the document as My info.6. Close the document.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 14
Unit 4 : Formatting Characters and ParagraphsObjectives Use character formatting to enhance text Use basic paragraph formatting to enhance a document’s appearance Use tabs in a documentwww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 15
Applying character formatting – font and font size1. Select the text to beformatted2. Home tab Fontgroup select font orfont sizeShortcut keysSelect text and use Ctrl ]to increase font sizeby 1pt Ctrl [to decrease font sizeby 1ptOther character formats1. Select the text to beformatted2. Home tab Fontgroup clickinbottom right of FontgroupFrom the Font dialoguebox effects such as: Strikethrough Superscript Subscript Shadowcan be applied.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 16
Using paragraph formatsParagraph formattingcommands can befound on theHome tab Paragraphgroup.View paragraphsClick the Show/Hidebutton in the Paragraphgroup to revealparagraphs and othernon-printing charactersin a document.Paragraph alignmentLeft alignmentCtrl LRight alignmentCtrl RCentre alignmentCtrl EJustify alignmentCtrl JTo change alignment:1. Select theparagraph(s) to bealigned.2. Click an alignmentbutton in theParagraph group.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 17
IndentationTo change indentation:1. Select theparagraph(s) to beindented.2. Click an indentationbutton (DecreaseIndent or IncreaseIndent) in theParagraph group.Line spacingTo change line spacing:1. Select theparagraph(s) toapply line spacingto.2. Select line spacingusing the dropdownarrow next to LineSpacing button.Bullet and numberingTo apply bullets ornumbering:1. Select theparagraphs to bebulleted ornumbered.2. Click the Bulletsbutton or Numberingbutton to apply.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 18
Tabs – viewing the rulerEnsure the ruler isvisible near the top ofthe screen:View tab tick Rulercheckbox in Show/Hidegroup.Selecting a tab typeTo select a tab type,click on the tab buttonto the left of the ruler tocycle through differenttab types.Types of tabsLeft tabText starts at the tab position and flows to theright as you type.To set a tab:1. Select the tab typeat the left of theruler.Right tabText starts at the tab position and flows to theleft as you type.2. Click on the ruler atthe point where thetab is to bepositioned.Centre tabCentre of the text is at the tab position.3. Press the Tab key toshift the cursor tothe tab position; andbegin typing.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 19
Viewing tabsTo view tabs on thescreen:1. Go to the Hometab Paragraphgroup.2. Click the Show/Hidebutton.Tabs will show assmall arrows.Working the tabs dialogue boxTo change current tabsettings, or removetabs:1. Double-click on atab marker on theruler.2. Select the tab stopto be altered orremoved from thelist of tab stops onthe left.Now the alignmentfor the selected tabcan be changed; orthe tab can becleared.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 20
Practice activity – Formatting Characters and Paragraphs1. Open Status report.2. Select Status Report at the top of the page and apply the following character formats:Arial, 14pt, Bold.3. In the first paragraph under the memo heading, apply an italic format.4. Set a left aligned tab stop at 5cm for the lines TO: FROM: and RE:5. Justify the first paragraph under the double line and set the line spacing to 1.5 lines.6. Bold the heading The consultant team.7. Repeat the formatting for the headings What’s done and Still left to do.8. Apply bullets to the items under the headings What’s done and Still left to do.9. Set a left indent at 1.5cm and a right indent at 11cm for the paragraph under KathySinclair.10. Repeat the indents for the paragraphs under Thomas Boorman, Solena Hernandez, andSusan Gianni.11. Centre the heading Status Report at the top of the page.12. Save the document as My Status Report and close it.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 21
Unit 5 : Creating and Managing TablesObjectives Create tables in a Word document Edit the structure of tables Enhance the appearance of tableswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 22
Insert a tableTo create a table:1. Go to theInsert tab Tablebutton.2. Select the number ofcells to be includedby dragging themouse over the grid;orSelect Insert Table.To add text:1. Click in a cell andtype.2. Press Tab to moveto the next cell.Inserting rows or columnsTo insert additionalrows or columns into atable:1. Click in a cell next towhere the row orcolumns is to beadded.2. Go to the TableTools Layouttab Rows &Columns group.3. Click the appropriateInsert button.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 23
Deleting rows or columnsTo delete rows orcolumns from a table:1. Click in a cell withinthe row or column isto be deleted.2. Go to the TableTools Layouttab Rows &Columns group.3. Click the appropriateDelete option fromthe dropdown arrownext to Delete.Using AutoFit optionsAutoFit options areused to adjust the sizeof the table columnsautomatically.1. Click in a cell withinthe table.2. Go to Table ToolsLayout tab Cell Size group.3. Click the dropdownarrow next to theAutoFit button toselect an AutoFitoption.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 24
Changing cell text alignmentTo align text within acell:1. Click in the cellcontaining the text,or select the columnor row.2. Go to Table ToolsLayout tab Alignment group.3. Select the alignmentoption to be used.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 25
Practice Activity - Tables1. Create a new blank document.2. Insert a table with 4 columns and 5 rows.3. Add the text for the first 5 rows as shown in the sample table below.TeaVendorOrder StatusCommentsOolongEast SeasIn Route2 Weeks lateDarjeelingChina ClipperIn WarehouseExcellent qualityEarl GreyHouse of Lords In WarehouseHouse Blend China ClipperNot fresh – consider other optionsShipping next Week New product for this vendor4. Add a sixth row at the bottom of the table.5. Add the following text:Tea: House BlendVendor: China ClipperOrder Status: Shipping next weekComments: New product for this vendor6. Select the first row.7. Format the font as Arial, Bold, 14pt.8. Centre the text in the first row.9. Change the width of the last column to accommodate all the text on one line (useAutofit).10. Save the document as Tea.11. Close the document.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 26
Unit 6 : Controlling Page LayoutObjectives Add headers and footers to a document Set and change the margins for a document Add and delete manual page breakswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 27
Accessing the header or footerTo access the headeror footer:1. Go to Inserttab click Headerbutton or Footerbutton.2. Select a built-inoptionorSelect Edit Headeror Edit Footer.Editing the header or footerType into the header orfooter, then use the Tabkey to move across tothe next tab stopposition.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 28
Navigating and inserting page numberingOn the Header &Footer Tools/Designtab: Use the Go toFooter or Go toHeader button tonavigate betweenthe two areas Use the PageNumber button toinsert pagenumbering Click Close Headerand Footer to exit.Changing document marginsTo change adocument’s margins:1. Go to Page Layouttab Page Setupgroup.2. Click the Marginsbutton.3. Select from presetmargin options; oruse CustomMargins to entermargin sizes.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 29
Inserting a page breakTo insert a page break:1. Click the cursorwhere the pagebreak is to bepositioned.2. Go to the Inserttab Page Breakbutton.Shortcut keys:Ctrl Enter to inserta page break.Delete a page break1. Turn on theShow/Hide button(Home tab Paragraph group).2. Click the cursor tothe left of the pagebreak.Delete3. Press the Deletebutton on thekeyboard.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 30
Practice activity – Controlling page layout1. Open James.2. Add the date to the centre of the header.3. Add Outlander Spices to the footer.4. Set all margins to 3cm.5. Insert a page break above the heading “Progress to date”6. Save the document as My James and close the file.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 31
Unit 7 : Using Proofing ToolsObjectives Use Word’s Spelling and Grammar feature to proof a document Use Word’s Thesaurus to find alternative wordswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 32
Using the spelling and grammar checkerTo launch the Spellingand Grammar checker,go to Reviewtab Spelling &Grammar buttonTo ignore thesuggestion, click IgnoreOnce or Ignore All.Use Add to Dictionary toadd a correctly speltword to Word’sdictionary (so the wordwon’t come up as anerror in future).To correct an error to asuggested option, clickChange or Change All.Spelling and grammar checking optionsTo change spelling andgrammar options, go toOffice button Proofingcategory.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 33
Using the thesaurusTo look up/use analternative word:1. Right-click on theword.2. Go to Synonyms andselect another wordto replace the onecurrently used.Practice activity - Using proofing tools1. Open Finalreport.2. Correct the spelling and grammar in the document.3. Select the word “initial” in the 4th bullet.4. Use Thesaurus to replace the word “initial” with a word of your choice.5. Save the document as My Finalreport and close the document.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 34
Unit 8 : Web FeaturesObjectives Saving documents as web pages Working with hyperlinks Emailing documentswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 35
Creating a hyperlinkTo create a hyperlink:1. Select the text that isto become ahyperlink.2. Go to theInsert tab Linksgroup.3. Click the Hyperlinkbutton.4. Create hyperlinksettings using theInsert Hyperlinkdialogue box.5. Click OK.6. Use Ctrl Click to testthe hyperlink.Shortcut keys:Ctrl K to accessInsert Hyperlinkdialogue box.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 36
Emailing a document from Word (using Outlook)To email an opendocument from Wordusing Outlook:1. Go to FileTab Send andsave Email.2. A new Outlook emailmessage opens, withthe open Word fileattached.3. Enter recipients’email addresses andsend.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 37
Save a document as a web page1. Go to the FileTab Save As Save As Type2. Select Web Page asthe file type underSave as type.3. Save.Noteswww.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 38
Practice Activity – Web Features1. Open Team.2. Save the file as a web page called My Team.3. Open My Team in Internet Explorer.4. At the bottom of the page, make the text Back to previous page a hyperlink to the fileMy about us.htm5. Click the hyperlink to display the HTML file.6. Close Internet Explorer.7. Update and close the document.8. Close Word.Online advice and support forumwww.microsofttraining.net/forumVisit our forum to have your questions answered by our Microsoft qualified trainers.www.microsofttraining.net Best STL 2013Tel: 0207 987 3777Page 39
2. Add an Autocorrect entry for the word Outlander; to change Otulander to Outlander. 3. Move to the heading The Project team on page 2. 4. Move the insertion point to the left of the P in "Project". Type Otulander and press the spacebar. 5. Go to the top of page 3. 6. Overwrite the word Closing with Summary. 7. Use Undo to reverse your .
