Microsoft Word 2010 TrainingMicrosoft Word 102Instructor:Debbie Minnerly

Course goals Learn how to work with paragraphs. Set tabs and work with tables. Learn about styles Use the spelling and grammar tools.4/19/2011Microsoft Word 1012

Office Environment in WordWindowcontrolsand HelpQuick Access ToolbarRibbonRulersScroll BarStatus Bar4/19/2011View options and Zoom controlMicrosoft Word 1013

Word 2010 Ribbon File Home Insert Page Layout4/19/2011Microsoft Word 101 References Mailings Review View4

Word 101 Review1. Use Backstage view to open, close, create newdocuments.2. Press Enter only to start a new paragraph. Wordautomatically wraps text to the next line as needed.3. Be sure to Save as you go4. Ctrl Home moves to the beginning of the document,Ctrl End moves to the end of the document5. Type most of your text, then apply formatting6. To view the non-printing items in the document, clickthe Show/Hide button on the Home tab4/19/2011Microsoft Word 1015

Working with the Quick Access ToolbarYou were introduced to the Quick Access toolbar in Word 101.You can easily add some useful tools to the toolbar. Toadd/remove an item, click the down arrow to the right of thetoolbar and click an item to add it. If it has a checkmark, it’salready displayed and clicking it will remove it. New documentCustomizeQuick AccessToolbar Quick Print OpenReordering the tools on Quick Access toolbar– icons areshown in the order added. You could remove each tool, then readd to change the order, or click the down arrow to the right ofthe toolbar and choose More Commands The selected Quick Access Toolbar icons are on the right-handside. Click one and choose to move it up or down. Click OK.4/19/2011Microsoft Word 1016

Highlighting Text Select the text that you want to highlight and choose thedown arrow on the Text Highlight Color icon. Click a colorand the text will be highlighted that colorOR Click the Text Highlight Color icon and click and drag acrossthe text you would like to highlightTo remove highlighting, click No Color on the highlighter anddrag across the highlighted text. To stop highlighting, press Esc on the keyboard, or chooseStop Highlighting from the Text Highlight Color down arrowRemember – if you don’t have a color printer (or if you printgrayscale on a color printer) the highlighting will show asshading on the text when you print.4/19/2011Microsoft Word 1017

Formatting paragraphsFormat after you have typed most of your text. Click anywhere in the paragraph to format, then chooseformatting options from the Ribbon (Paragraph group)Note – to access more formatting choices, click the arrow in thebottom-right of the Font group to open the Font dialog box.4/19/2011Microsoft Word 1018

Working with Paragraphs Word has the following defaultparagraph settings: Line spacing set to 1.15 lines(each time you press enter, youmove down 1.15 lines to start anew paragraph). Spacing before is set to 0 Spacing after is set to 10 pt (72 pt 1 inch)The Preview area shows a sample ofhow the paragraph will appear in thedocument as you make changes4/19/2011Microsoft Word 1019

Updating the Default ParagraphTo change the line spacing and before/after spacing for thecurrent and future documents:1. On the Home tab, in the Styles area, click on ChangeStyles.2. Hover over Style Set to open up the available styles3. Click Word 2003 to change the style set to the “old”Word style.Note: to return to 2010 style, repeat steps 1 & 2, thenchoose Word 2010.4. To save that style for current and future documents,click on Change Styles, then click Set as Default4/19/2011Microsoft Word 10110

Reveal FormattingTo see what formatting has been applied to any section ofyour document, you can open the Reveal Formatting taskpane:1.On the Home tab, in the Styles area, click on the right-pointingdown arrow below Change Styles to show the Styles window.2.Click the Style Inspector button at the bottom of the Stylespane.3.In the Style Inspector pane, click the Reveal Formatting buttonto open the Reveal Formatting task pane.To use Reveal Formatting, click anywhere in thedocument to view the formatting.4/19/2011Microsoft Word 10111

TabsNote – before working with Tabs, be sure you can see the ruler.Go to the View tab, then click Ruler in the Show area if it’s not checked. Tabs are automatically set at every ½ inch. Setting your own tabsgives you greater control over your documents.1.Select the paragraphs where you would like to set a tab (or tabs).2.Click the Tab box on the left side of the ruler to choose the tab youneed – hover your mouse over the Tab box to see the type of tab3.Click on the ruler where you would like the tab to go4.Remove a tab by clicking and dragging it off the ruler. Move a tabby clicking and dragging it to the new location on the ruler.Remember – there is always more than one way to accomplish a task – tabs canalso be set through the menus: in the Paragraph group, click the down-pointingarrow to open the Paragraph dialog box, then click Tabs at the bottom of thatdialog box to open the Tabs dialog box.4/19/2011Microsoft Word 10112

Creating Tables Tables allow you to set sections of your document in row andcolumn format.Note – if you have a lot of data in rows and columns and/or you needto do calculations on numeric data, Excel is a better tool to use. To insert a table, go to Insert, then click Table and dragthrough the grid to the size table you would like to insert.OR Select text that you would like to convert to a table. Go toInsert, click Table, then Convert Text to Table. Verify that Wordis creating a table that works for the selected data or makechanges, then click OK.4/19/2011Microsoft Word 10113

Working with Tables To add new lines to the table, click in the last cell and pressTab – a new row will automatically be created To select a cell, position the mouse pointer in the left side ofthe cell until you see a right-pointing black arrow. Click toselect the cell. To select a row, move the mouse pointer to the left of the rowuntil you see a right-pointing white arrow. Click to select therow. To select a column, move the mouse pointer to the top of thecolumn until you see a down-pointing black arrow. Click toselect the column. To delete a row or column, select it, move the mouse pointerinto the selection and right-click. Choose Delete Rows orDelete Columns.4/19/2011Microsoft Word 10114

Styles What is a style?A style is a grouping of one or more formats that isgiven a name. Styles can contain character or paragraphformatting or any combination of either.There are several styles available in the Styles area onthe Home tab in the Ribbon. You can use any of these,customize them, and create your own styles based onthem. To apply a style:Select the text or paragraph, go to the Styles section onthe Home tab and select a style to apply4/19/2011Microsoft Word 10115

Spelling and Grammar Spelling and grammar “errors” usually display as youtype but you can run the checker as you complete yourdocument to be sure you didn’t miss anything.To run the Spelling and Grammar checker, go to theReview tab and click Spelling & Grammar to check theentire document.Anything that Word doesn’t recognize will come up foryou to look at it. It’s up to you whether or not youchange it.WARNING: You still need to proofread the document tobe sure it says what you want to say in the way you want tosay it. It can help to read it out loud or have someone elseread it for you.4/19/2011Microsoft Word 10116

Changing CaseDid you ever type for a while, then look up and notice thatyou had accidentally hit the Caps Lock key and everythingwas in caps?What did you do then? Most people delete everything,then re-type. No need to do that. Word has a tool to helpyou fix that problem.1. Select the text that has the incorrect case.2. Click the Change Case button and choose the solutionthat converts it to what it should be (usually Sentencecase or lowercase).4/19/2011Microsoft Word 10117

Inserting a Page Break By default, Word will break the pages automatically asneeded. If you want Word to break at a certain paragraph,follow these steps:1. Click at the beginning of the paragraph that should start on anew page.2. Go to the Insert tab and click Page Break in the Pages section(alternatively, you can press Ctrl Enter)A manual page break is now in the document (note: theShow/Hide button must be on to view the page break)3. If you would like to delete the page break, it appears on thepage before the paragraph where you just inserted it, click atthe beginning of the Page Break and press Delete on thekeyboard.4/19/2011Microsoft Word 10118

Printing1. Go to File/Print2. Print Preview shows how your document will appearprinted (you can zoom in or out and move to otherpages in your document).If you decide to make formatting changes, you’ll need to go back tothe document – click File a 2nd time or click Home to get back to thedocument.3. Be sure to click the Print button on the left side to sendthe document to the printer.4/19/2011Microsoft Word 10119

Getting Help in Office In any Office 2010 program, goto File/Help/Getting Started.Word 2010 Getting Started web page:This brings you to the Officewebsite for that programwhere you can: See what’s new in a program Make the switch from a previousversion Find menu items in the ribbonand learn basic tasks4/19/2011Microsoft Word 10120

Commonly used tasks in Word 2010– New Click File/New Choose type of document (default is blank) then click Create– Save Click the Save button in the Quick Access Toolbar (above the ribbon) –we recommend using this button often – you can’t wear it out!– Save As (save a duplicate of the file with a new name) Click File/Save As Name the file, then click Save (you are now working with the newversion of the file – the original has closed and will stay as you left it)– Open Click File/Open Choose a file, then click Open4/19/2011Microsoft Word 10121

Commonly used tasks in Word 2010– Close Click File/Close to close the current document and continueworking in Word. If you want to exit Word, you can click the x inthe top right corner.– Recent Files List Click File/RecentYou’ll see a list of your recent files, newest at the top, as well asfolders you have recently opened To quickly access the most recent files, click the checkbox next toQuickly access this number of documents and set the number ofdocuments (default is 4). They will appear just above Info.– Print Preview Click File/Print (the preview appears on the right side of thescreen)4/19/2011Microsoft Word 10122

Commonly used tasks in Word 2010– Print Click File/Print. Choose print settings as needed – to choose properties of theselected printer, click Printer Properties– Format Painter (Word, Excel, PowerPoint) Select the formatted text to copy, click Home/Format Painter. Click where you would like to apply that formatting– Page Setup Click Page Layout tab, then Page Setup group. If you would liketo see all options for Page Setup, click the Dialog Box Launcher(arrow to the right in the Page Setup group)4/19/2011Microsoft Word 10123

Commonly used tasks in Word 2010– Undo To undo the last task, click the Undo button in the QuickAccess Toolbar (above the ribbon) – click multiple times toundo multiple tasks– Options Click File/Options – categories are on the left. When makingchanges to options, make changes slowly so you can test andbe sure Word is working the way you’d like it to work. Youcan undo options by unchecking each one, but there is noreset to return to the default options.4/19/2011Microsoft Word 10124

ResourcesBooks Teach yourself visually Word 2010 by Kate Shoup Word 2010 simplified by Kate Shoup Microsoft Office 2010 All-In-One For Dummies by PeterWeverka Office 2010 For Dummies by Wallace Wang Discovering Microsoft Office 2010 : Word, Excel, Access,PowerPoint by Edward G. MartinAll books on this list are available in the Mid-Hudson Library system4/19/2011Microsoft Word 10125

ResourcesWebsitesMake the Switch to Word (about 35 minutes total – contains 5 short ate your first Word pxGet Started with Word 2010 (also available through File/Help/Getting Cheat Sheet – Word 2010 Keyboard Shortcuts and Ribbon -2010-allinone-for-dummies-cheat-sheet.htmlMenu to Ribbon guide – 2003 to 39.aspx?CTT 5&origin ZA101796062We can send you a document with clickable links – please provideyour email address on the evaluation to receive the document.4/19/2011Microsoft Word 10126

Contact InformationTo contact PPLD Technology Trainers in BTOP(Broadband Technology Opportunities Program):Email – [email protected] Minnerly – [email protected] – 845-485-3445Debbie Minnerly - x33804/19/2011Microsoft Word 10127

Microsoft Word 2010 Training Microsoft Word 102 Instructor: Debbie Minnerly . Course goals Learn how to work with paragraphs. Set tabs and work with tables. . Commonly used tasks in Word 2010 -Close Click File/Close to close the current document and continue working in Word. If you want to exit Word, you can click the x in