DatasheetWorkday Payroll for CanadaKey BenefitsWorkday Payroll for Canada addresses a broad spectrumof enterprise payroll needs. And because payroll is one ofthe most manually intensive processes in HR and Finance,Workday is committed to making payroll more efficient andintelligent with continuous payroll calculations, smart payrollaudits, and retro payroll processing. Workday Payroll forCanada offers the control, flexibility, and insight you needto support your unique organization. Reduce costs with a singlecloud-based system Run payroll your way with the flexibilityand control to make changes andupdate payroll in real time Streamline payroll processing with anagile, automated calculation enginethat handles complex requirements Support compliance and improve payrollaccuracy with comprehensive audits Increase productivity and employeesatisfaction with self-service to accesspay slips and year-end forms in Englishand FrenchA Single Solution from Hire to RetireDesigned as part of a single solution alongside Workday Financial Managementand Workday Human Capital Management (HCM), Workday Payroll for Canadahelps you maximize your overall investment. Take advantage of the system of record in Workday for worker dataacross HCM and payroll to manage changes for benefits, terminations,Key Features Continuous payroll processing Automatic tax, garnishment,and legislative updates deliveredin the cloud Real-time visibility into thegeneral ledger Highly flexible, anytime audits Built-in reporting and analytics Mobile-first employee experience Employee self-service for TD1 and TD1Xtax elections (English and French)and life events. Give employees the ability to request time off, view pay slips, and makepayment elections from a single self-service application that works onboth a browser and a mobile device. View real-time, detailed journal lines before payroll completes and havethem seamlessly post to the GL.Flexibility to Address Unique RequirementsTraditional payroll applications provide hard-coded, out-of-the-box packages thatare often unable to accommodate specific business needs. The flexible and intuitiveconfiguration of Workday supports your organization’s advanced requirements. Agile calculation engine: Automatically calculate pay results for eachperiod so you can view up-to-date payroll information anytime, anywhere.The continuous calculation in Workday streamlines payroll processing byautomatically recalculating payroll results in real time as pay-impactingevents occur. High configurability: Configure accumulations, balance periods, andbalances according to your current calculation and reporting needs.Group workers into logical pay groups according to organizational needs. Role- and segment-based security: Access pay results with configurablerole-based permissions. Configurable security improves collaboration,giving business partners outside of the payroll department the abilityto provide input and view results before payroll completion.Results 81% reduction in payrollprocessing times 62% reduction in payroll cycle time 50% reduction in time spent onthe year-end payroll cycle
Flexible payment options: Support workers financially with flexiblepayments and deduction options, such as pay advances and loans,to help workers during difficult times. Set up repayment plans andtrack payments and deductions in a centralized process.Access mobile pay slips via self-service.Complete Control to Manage PayrollWorkday Payroll for Canada provides complete control over your payroll processes,data, and costs. Eliminate the pain points found in traditional systems, withintuitive payroll setup and management tools. Control over process: Control how to calculate gross-to-net for differenttypes of payroll runs. Define criteria for specific earnings and deductions. Control over data: Quickly access pay results for any worker or period.Run common predefined reports such as pay-balance summary and paycalculation results. Control over cost: No more cost-prohibitive charges for reports, paycomponents, or calculations from service bureaus. No more mandatoryupgrades from ERP providers that are costly and time-consuming foryour company.Workday Payroll for Canada 2
Run standard, prebuilt payroll reports or customize your own.Transparent, Actionable Insight with Payroll AnalyticsWorkday Payroll for Canada includes built-in analytics, enabling you torun reports and audits on all payroll data. Retrieve and act on payroll dataimmediately to make adjustments. Smart audits: Users can schedule recurring audits to run automaticallyand can view audit exceptions in real time as they are created, with theaudit summary report. They can also set up worker-based audit rulesand mass update audit exceptions to cut down on audit time. Visibility into actual costs: Companies can now see what they arespending on workers globally, compare payroll results across periods,and take action on a pay calculation result via a one-click report.Workday Global Payroll Cloud Partner ProgramGlobal companies that require payroll solutions beyond the native WorkdayPayroll offerings in the U.S., Canada, the UK, and France can take advantageof our global payroll cloud partner program. The Workday Global Payroll CloudPartner Program helps reduce the costs associated with deploying, integrating,and managing third-party payroll solutions.To make integration easier, Workday offers prebuilt integrations to partnersthrough Workday Cloud Connect for Third-Party Payroll. Workday-certifiedpartners build, offer, and maintain bidirectional integration, enabling payrollresults to be displayed in Workday. Customers benefit by gaining a globalview of payroll actuals from Workday while still being able to use local payrollproviders in each country that offer their desired level of service.Workday Payroll for Canada 3
WORKDAY PAYROLL FOR CANADAPayroll Processing Calculate on any earning, deduction, or accumulation for any time period. Calculate in batch mode for pay groups, at worker level with just one click,or in real time with continuous calculation. Calculate workers’ compensation and health taxes. Determine how gross-to-net is calculated for different types of payroll runs. Define criteria for specific earnings and deductions, including gross-up calculations. Manage each pay cycle, from preprocessing to postprocessing activities, with thePay Cycle Command Center.Earnings and Deductions Benefit from an unlimited number of earnings and deductions. Define a set of rules for earnings and deductions. Use intuitive mapping to compensation elements or benefits from Workday HCM. Set eligibility criteria and scheduling logic for accurate processing. Use the flexible worktag feature to identify unique allocations. Determine labor allocation splits at the employee, position, and earning level. Configure arrears calculations and net pay validations.Accumulationsand Balances Add or modify accumulations easily. Define balance periods, even after periods have been processed. Report on balances and accumulations.Employee Self-Service View pay slip information. Add or edit federal and provincial withholding elections. Add or edit payment elections (direct deposit). View tax documents (T4, T4A, RL-1, RL2, T4A-RCA, and NR-4) and use paperlessopt-in for payroll and tax documents. Compare pay slips and pay components over time with the employee payself-service dashboard. Enable self-service for voluntary deductions.Accounting andCompliance Configure payroll chart of accounts and define account posting rules. Do drill-down analysis with the payroll accounting report. Use worktags, which allow for easy allocation to project cost centers, funds, grants,custom organizations, and so on. Get tax and garnishment updates, which are delivered seamlessly and automaticallywith the Workday cloud model. Deliver tax remittance, workers’ compensation, and health tax reporting for tax filing. Use Workday Time Tracking’s Statutory Holiday support for federal as well asprovincial workers. Generate Record of Employment (ROE) data to send to Service Canada. Integrate tax-filing and web services to the tax filing service you choose.Workday Payroll for Canada 4
Audit and Reporting Schedule recurring audits to run automatically. Run common predefined reports, such as payroll register and pay calculation results. Configure reports to display any earning, deduction, or balance values. Create audit reports at the summary, pay group, or worker level. View, track, and manage audit exceptions in real time via the payroll audit exceptionssummary or the payroll audit exceptions report. Define criteria to perform audits against pay results. Configure new or edit current audit rules based on worker eligibility and severity levels. Compare payroll results across periods. Take action on a pay calculation result via a one-click report. Configure specific earnings or deductions views for select security groups(such as managers or benefits partners). Export any page or report directly to Excel or a PDF with a single click or useworksheets to collaborate in teams.Year-End Processing Leverage year-end dashboard to get access to strategic trends and metrics acrossthe year-end process. Preview year-end information anytime. Configure, audit, preview, and generate T4, T4A, RL-1, RL-2, T4A-RCA, and NR4year-end forms.To learn more, please visit workday.com/payroll.Deploy Workday and Get Significant Value FastWorkday offers deployment services, training, support, and continuous innovations to help you use its productswith confidence as your organization evolves. Because each customer has different requirements, resources,and goals, we’ve designed our services to meet a variety of needs and learning styles.To help you reach your goals faster and empower your teams, subscription-based Workday Success Plansoffer exclusive access to resources, tools, and expertise for an even deeper understanding of Workday.For more information, visit workday.com/cx. 1-925-951-9000 1-877-WORKDAY ( 1-877-967-5329) Fax: 1-925-951-9001 workday.com 2021. Workday, Inc. All rights reserved. Workday and the Workday logo are registered trademarks of Workday, Inc.All other brand and product names are trademarks or registered trademarks of their respective eet-enus
Workday Global Payroll Cloud Partner Program Global companies that require payroll solutions beyond the native Workday Payroll offerings in the U.S., Canada, the UK, and France can take advantage . View, track, and manage audit exceptions in real time via the payroll audit exceptions summary or the payroll audit exceptions report.