Transcription

Welcome to Developing Annual Indirect RatesUsing the DCAA ICE SchedulePresented by: Gelman, Rosenberg & Freedman CPAs andAldebaron, Inc. (SYMPAQ)Please note: Use the “Question” panel to speak with the administrator if you experience any technical issues whilelogging into GoToWebinar. For the best audio quality, please call-in by phone vs. connecting via your computer.Call: 1 (415) 930-5321 Access code/event number: 541-954-667

HousekeepingGeneral Information/Technical QuestionsWe strongly recommend that you connect by phone instead of your computer for the bestaudio quality. Call 1 (415) 930-5321. The event number is 541-954-667.Please use the “Question” panel for any technical questions, or you may contact DominicAcosta at [email protected] presentation will be recorded and made available to download atwww.grfcpa.com/webinars/.GELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 2

HousekeepingCPE Credit Important: Three (3) CPE words will be provided during the presentation. Please write them down– we will not provide them again via GoToWebinar or email (no exceptions). Please complete the electronic survey that will appear automatically at the end of the webinar.Turn off your pop-up blocker (leaving it on could block the survey). Attendees seeking CPE for this presentation must complete the survey and enter all three CPEwords. You cannot claim CPE unless we receive a completed evaluation with the correct words. Technical questions about the survey can be addressed to Dominic Acosta at [email protected], ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 3

HousekeepingWebinar ObjectivesLearning ObjectiveTo provide attendees with a better understanding of developing the annualincurred cost submission in DCAA’s required ICE EXCEL workbookInstructional Delivery MethodsGroup Internet-basedRecommended CPE1.5 CPE CreditRecommended Fields of StudyAccountingPrerequisitesNone requiredAdvance PreparationNoneProgram LevelBasicCourse Registration RequirementsNoneRefund PolicyNo fee is required to participate in this session.Cancellation PolicyIn the event that the presentation is cancelled or rescheduled, participants willbe contacted immediately with details.Complaint Resolution PolicyGelman, Rosenberg & Freedman CPAs is committed to our seminar participants’ 100% satisfaction and will make every reasonable effort to resolve complaints asquickly as possible. Please contact [email protected] with any concerns.DisclaimerThis webinar is not intended as, and should not be taken as, financial, tax, accounting, legal, consulting or any other type of advice. Readers and users of thiswebinar information are advised not to act upon this information without seeking the service of a professional accountant.GELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 4

Developing Annual Indirect RatesUsing the DCAA ICE ScheduleGovCon Webinar Series: Part 3 of 5March 12, 2019ModeratorPresentersPaul H. CalabreseG. Chris BrownYevgeniy SukhenkoPrincipal, Outsourced Accounting and Advisory ServicesPresidentSupervisor, Outsourced Accounting & Advisory ServicesGelman, Rosenberg & Freedman CPAsAldebaron, Inc. (SYMPAQ)Gelman, Rosenberg & Freedman CPAs

Our TeamMeet Your InstructorsPaul H. CalabreseG. Chris BrownPrincipal, Outsourced Accounting and Advisory ServicesPresidentGelman, Rosenberg & Freedman CPAsAldebaron, Inc. (SYMPAQ)GELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 6

Sources DCAA Contract Audit Manual -https://www.dcaa.mil/Home/ICEmodel?title ICE%20(Incurred%20Cost%20Electronically)%20Model Federal Acquisition Regulations (FAR) - , ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 7

Poll Question #1Do you struggle in preparing an annual incurred cost submission?A) YesB) No

Developing Annual Incurred Cost Rates Using theDCAA ICE Schedule Purpose is to settle final indirect rates and direct costs by contract by fiscal year Required: FAR 52.216-7 allowable cost Schedule out cumulative cost by contract for contract close-out Compare cumulative billed vs. actual for any overbilling Settle on hours by labor class for T&Ms Importance of an adequate submissionGELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 9

Developing Annual Incurred Cost Rates Using theDCAA ICE Schedule (continued) Required submission 6 months after year-end If not provided timely, DCAA will state that your job cost system is inadequate Voluminous submission Incurred Cost Electronically (ICE) is a headquarters template modelo https://www.dcaa.mil/Home/ICEmodel?title LMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 10

Poll Question #2The area of the incurred cost submission that gives us the most difficulty is:A.B.C.D.E.Capital cost of money (Tabs F and F-1)Support for booked vs. billed schedule (Tab i)Cash to accrual annual payroll reconciliation (Tab L)Costs claimed by contract (Tab H) and reconciliation (Tab E)Other schedules

Examples of Inadequate SchedulesAs Returned from DCAAGELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 12

Examples of Inadequate SchedulesAs Returned from DCAAGELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 13

Examples of Inadequate SchedulesAs Returned from DCAAGELMAN, ROSENBERG& FREEDMAN Certified Public Accountantswww.grfcpa.comwww.sympaq.com 14

DCAA ICE TemplateWe will go through the schedules together

Poll Question #3How long does it typically take you to prepare the yearly incurred cost submission?A)B)C)D)40 hours or lessBetween 41 and 60 hoursBetween 61 and 80 hoursMore than 80 hours

Questions4550 Montgomery Avenue, Suite 650 N15839 Crabbs Branch WayBethesda, MD 20814Rockville, MD 20855301-951-9090 www.grfcpa.com301-670-0858 www.sympaq.comPaul H. CalabreseG Chris BrownOutsourced Accounting & Advisory Services aq.com

Join us againApril 2, 2019 12:00 pm – 1:30 pmGovCon Webinar Series: Part 4 – Understanding the Impact of FAR Part 31.2 CostPrincipals on Indirect RatesMore information and registration at www.grfcpa.com/resources/webinars.

DisclaimerThis webinar is not intended as, and should not be taken as, financial, tax, accounting, legal, consulting or any other type ofadvice. While we use reasonable efforts to furnish accurate and up-to-date information, we do not warrant that anyinformation contained in or made available in this webinar is accurate, complete, reliable, current or error-free. We assume noliability or responsibility for any errors or omissions in the content of this webinar.The use of the information provided in this webinar does not establish any contractual or other form of client engagementbetween Gelman, Rosenberg & Freedman P.C., Aldebaron, Inc. (SYMPAQ) and the reader or user. Any U.S. federal tax advicecontained in this webinar is not intended to be used for the purpose of avoiding penalties under U.S. federal tax law. Readersand users of this webinar information are advised not to act upon this information without seeking the service of a professionalaccountant.

If not provided timely, DCAA will state that your job cost system is inadequate Voluminous submission Incurred Cost Electronically (ICE) is a headquarters template model . Outsourced Accounting & Advisory Services Principal [email protected] 4550 Montgomery Avenue, Suite 650 N Bethesda, MD 20814 301-951 -9090 www.grfcpa.com