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Court Reporting Policy & Self-Assessment Guide(Prepared by the Office of the State Courts Administrator - March 2010)This guide has been prepared to assist the trial courts with implementation of new policies and court rules that have been adopted bythe Supreme Court. Assessment and implementation strategies have been provided for reference purposes only with theunderstanding that they may not be appropriate for all circuits.POLICY GUIDEISSUEI. CourtReporterQualifications(TCP&A 2007Report Pages19-21 & 50-51)Standards of OperationBest Practices(Mandatory)(Recommended)A.1. Court reporting employeesand contract service providersshall meet all professionalstandards and trainingrequirements established byFlorida statute, court rule, theState Courts System, and thechief judge of the circuit.B.1. Court employees or contractorsproviding stenographic services forthe State Courts System will achieveand maintain the designation ofRegistered Professional Reporter(RPR) as defined by the National CourtReporters Association.B.2. Court employees or contractorsproviding digital court reporting ortranscript services for the State CourtsSystem will achieve and maintaincertification with the AmericanAssociation of Electronic Reportersand Transcribers (AAERT).B.3. Court employees or contractorsproviding voice-writing services forthe State Courts System will achieveand maintain certification with theNational Verbatim ReportersAssociation (NVRA).II. Oversight(TCP&A 2007Report Pages17, 21-22, &49)A.1. Court reporting programemployees and contract serviceproviders are officers of thecourt and must comply with allapplicable Florida statutes, courtrules, and other requirements asestablished by the State CourtsSystem and the chief judge ofthe circuit.A.2. Judicial circuits shall complywith court reporting contractingB.4. Judicial circuits shall ensureavailability to real-time stenographicservices, either through the use ofcourt employees or contract serviceproviders.Not Applicable.SELF-ASSESSMENT GUIDEApplicable Court Rules & Statutes-25.383 F.S., Professional Standards/Training Requirements- The SupremeCourt shall establish minimumstandards and procedures forqualifications, certification, discipline,and training for court reporters. TheSupreme Court shall determine theamount of fees to charge applicantsfor certification and renewal ofcertification.-Rules 13.010-13.190, Rules forCertification and Regulation of CourtReporters have been held in abeyanceby the Supreme Court.Possible Strategies for AssessingCurrent OperationsPossible ImplementationStrategies/Examples-Determine how many of your courtreporting employees and contractservice providers have the applicableprofessional certification.-Update your circuit’s Court ReportingAdministrative Order to includerequirements/preferences forprofessional certification.-Determine if your circuit will makeprofessional certification mandatoryv. preferable for employment andcontractual arrangements.-Update service provider contracts toinclude requirements/preferences forprofessional certification.-Determine if your circuit has accessto real-time court reporters, eitherthrough court employees or contractservice providers.-Rule 2.535(i), Court ReportingServices in Capital Cases- 1) whereavailable, the use of an approvedcourt reporter who has the capacityto provide real-time transcription ofthe proceedings; (2) if real-timetranscription services are notavailable, the use of a computer-aidedtranscription qualified court reporter.Note: Pursuant to 216.345, F.S.,professional and occupationalcertification fees are not an allowableexpense with state funds.-Rule 2.535(g), Officers of the CourtApproved court reporters, civil courtreporters, and approvedtranscriptionists are officers of thecourt for all purposes while acting as acourt reporters in judicial proceedingsor discovery proceedings or astranscriptionists. Approved courtreporters, civil court reporters, andapproved transcriptionists shallcomply with all rules and statutesgoverning the proceeding that are-Review Florida State Courts Intranetsite for contract management bestpractices and sample agreements andcompare with your circuit’s existingcontract practices and tml)-Update position descriptions forthose positions in which professionalcertification are preferred or required.-Inform/educate court reportingemployees and contractors abouthow to achieve professionalcertification.-If your circuit does not have access toreal-time court reporters, considerencouraging employees/contractorsto seek real-time training andcertification.-Provide on-the-job training and/ormentorship by real-time courtreporters.Note: A model court reportingcontract may be developed by the-Update your circuit’s Court ReportingAdministrative Order to includerequirements for employees andcontract service providers as officersof the court.-Update service provider contracts toinclude requirements for contractorsas officers of the court and any otherrequirements in-line with contractmanagement best practices.

POLICY GUIDEISSUEStandards of OperationBest Practices(Mandatory)(Recommended)requirements as established bythe State Courts System.SELF-ASSESSMENT GUIDEApplicable Court Rules & Statutesapplicable to court reporters andapproved transcriptionists.Possible Strategies for AssessingCurrent OperationsOSCA.Possible ImplementationStrategies/Examples-Update position descriptions toinclude requirements for employeesas officers of the court.-Inform/educate employees,contractors and other stakeholders oncontracting best practices and “officerof the court” requirements.III. Use ofClerk of CourtStaff(TCP&A 2007Report Pages22)IV. Crosstraining(TCP&A 2007Report Page23)A.1. Judicial circuits shall notengage clerk of court staff toprovide court reporting services,other than those services orresponsibilities established byFlorida statute, court rule, andthe State Courts System.Not Applicable.Not Applicable.A.1. Judicial circuits shall explorecross-training initiatives with theircourt reporting employees for theprovision of court reporting services.-29.004, F.S., State Courts System- Forpurposes of implementing s. 14, Art. Vof the State Constitution, theelements of the state courts system tobe provided from state revenuesappropriated by general law are asfollows: (3) Reasonable courtreporting and transcription servicesnecessary to meet constitutionalrequirements.-Rules 9.140(f), 9.141(b)(3),9.146(g)(2)(c) and 9.200(d), Rules ofAppellate Procedure pertaining totranscript production and transmittal.Not Applicable.-Determine if clerk employees arecurrently providing direct courtreporting services in your circuit (i.e.,recording proceedings).-Determine cost of replacing directservice functions performed by clerkstaff using state funded employees orcontract service providers and, ifapplicable, for purchasing equipmentand software. Keep these costs inmind when determining your fundingneeds for FY 2011-12 and in futureyears, if applicable.-Determine if your circuit’s courtreporting employees have down-timewhich could be spent performingother duties so as to maximizeefficiency in operations.-Train digital court reporters totranscribe recordings when they arenot monitoring or train stenographersto perform digital court reportingduties when stenography is notrequired.-Update position descriptions forthose positions in which additionalduties will be required.-Inform/educate court reportingemployees of additional dutiesrequired. Consider encouragingemployees to seek additional training,certification and/or provide on-thejob training and mentorship foradditional duties.-Determine cost savings achievedthrough cross-training. Keep thesecost savings in mind when2

POLICY GUIDEISSUEV. AssigningCoverageStandards of OperationBest Practices(Mandatory)(Recommended)Not Applicable.(TCP&A 2007Report Page23)A.1. Court staff responsible forscheduling hearings and preparingdockets will provide dockets to thecourt reporting manager or otherdesignated court administrationprofessional or contract serviceprovider as far in advance as possibleto ensure adequate time to assignappropriate court reporting coverageof proceedings.SELF-ASSESSMENT GUIDEApplicable Court Rules & StatutesNot Applicable.Possible Strategies for AssessingCurrent Operations-Determine if dockets are beingprovided in as timely manner aspossible to the person(s) responsiblefor assigning court reportingcoverage.-Flowchart by court division, casetype, facility, etc. how dockets arebeing transmitted to person(s)responsible for assigning courtreporting coverage.Possible ImplementationStrategies/Examplesdetermining your funding needs for FY2011-12 and in future years, ifapplicable.-Identify areas for potentialstreamlining of the transmission ofdockets.-Consider using different modes oftransmission to improve efficiencysuch as electronic transmission.-Inform/educate/train personsinvolved in docket transmissionregarding any new procedures.-Identify problem areas intransmitting dockets (discuss withstaff, review transmittal times ifpossible, etc.).VI. EliminatingAnalogRecordingNot Applicable.(TCP&A 2007Report Pages23-24)VII. ServiceDeliveryModels(continued onnext page)(TCP&A 2007Report Pages17-18, 24-27,& 49)Not Applicable.A.1. Judicial circuits shall refrain fromutilizing analog audio recording andshould attempt, where practical, toreplace analog with digital recordingcapability.A.1. Judicial circuits shall implementprocedures for assigning courtreporting coverage of proceedingsrecorded at public expense as follows:a. Digital court reporting alone shouldbe used for county criminal, domesticviolence injunction, delinquency,dependency, Baker Act, MarchmanAct, guardianship, Jimmy Ryce, andgeneral magistrate/hearing officerproceedings.Not Applicable.-Determine if your circuit is stillutilizing analog audio (cassetterecorders) to record proceedings.-Determine the most cost efficientand operationally sound replacementmethod for recording proceedings(e.g., local, centralized, or remotedigital recording) now recorded usingcassette recorders.-Rule 2.535(h), (1) When Reporting IsRequired- All proceedings required bylaw, court rule, or administrativeorder to be reported shall be reportedat public expense. (2) WhenReporting May Be RequiredProceedings reported for the court’sown use may be reported at publicexpense. (3) Circuit Plan- The chiefjudge shall enter an administrativeorder developing and implementing a3Note: The below policies regardingservice-delivery models andmonitoring ratios should beconsidered in determining thereplacement method.-Determine the type of servicedelivery model being used in yourcircuit by case type and proceedingtype. Refer to your 2008 CourtReporting Circuit Profile.-Identify those case types andproceeding types that will require achange in service delivery model.Note: The policy below regarding-Determine cost of purchasingreplacement equipment and softwareand/or hiring employees andcontractors to provide coverage.Keep these costs in mind whendetermining your funding needs for FY2011-12 and in future years, ifapplicable.-Update your circuit’s Court ReportingAdministrative Order to include therequired service delivery models usedby case type and proceeding type.-Determine cost savings achieved byreallocation of staff time or reductionin equipment needs when changingservice delivery models. Keep thiscost savings in mind whendetermining your funding needs for FY

POLICY GUIDEISSUE(TCP&A 2009SupplementalReport Page10)Standards of OperationBest Practices(Mandatory)(Recommended)b. Either stenography or digital courtreporting may be used for circuitcriminal proceedings (unless digitalcourt reporting is otherwiseunavailable), termination of parentalrights proceedings, crossover cases(Unified Family Court cases), andproceedings taking place outside ofthe regular business hours of thecourt.c. Stenography alone should be usedfor capital cases and circuit criminaltrials. Specifically, real-time or CATstenography should be prioritized forcapital case trials and post convictionproceedings.SELF-ASSESSMENT GUIDEApplicable Court Rules & Statutescircuit-wide plan for the courtreporting of all proceedings requiredto be reported at public expense Thisplan may provide for multiple servicedelivery strategies if they arenecessary to ensure the efficientprovision of court reporting services.Each circuit’s plan for court reportingservices shall be developed afterconsideration of guidelines issued bythe Office of the State CourtsAdministrator. (4) ElectronicRecording and Transcription ofProceedings Without Court ReportersA chief judge may enter a circuit-wideadministrative order, which shall berecorded, authorizing the electronicrecording and subsequenttranscription by approved courtreporters or approvedtranscriptionists, of any judicialproceedings, including depositions,that are otherwise required to bereported by a court reporter. (6)Grand Jury Proceedings- Testimony ingrand jury proceedings shall bereported by an approved courtreporter, but shall not be transcribedunless required by order of court The approved court reporter’s workproduct, including stenographic notes,electronic recordings, and transcripts,shall be filed with the clerk of thecourt under seal.Also see Rules 2.535(i)- CourtReporting Services in Capital Cases;3.133(b)(4)- Adversary preliminaryhearing; 8.100(e)- Record oftestimony in juvenile cases; 8.625(f)Record in CINS/FINS cases;12.490(d)(2) and 12.491(e)(2)magistrate hearings.Also see: 390.01114(4)(e), F.S.Parental Notice of Abortion Act;4Possible Strategies for AssessingCurrent Operationsmonitoring ratios should beconsidered in changing servicedelivery models.Possible ImplementationStrategies/Examples2011-12 and in future years, ifapplicable.-Determine cost of purchasingadditional equipment and softwareand/or hiring employees andcontractors to provide coveragethrough new service delivery models.Keep these costs in mind whendetermining your funding needs for FY2011-12 and in future years, ifapplicable.

POLICY GUIDEISSUEVIII.MonitoringRatios(continued onnext page)Standards of OperationBest Practices(Mandatory)(Recommended)Not Applicable.(TCP&A 2007Report Pages27-29)(TCP&A 2009SupplementalReport Pages10-11)IX. ParticipantResponsibilities(TCP&A 2007Report Pages18, 29-30, &50)A.1. Judicial circuits shall codifythe responsibilities of allparticipants during a proceedingto ensure the quality of theofficial record.A.1. Judicial circuits shall implementprocedures for assigning themonitoring of proceedings recordedat public expense using the followingratios of the number of proceedingsvs. court reporters.a. Circuit criminal trials, capital cases,county criminal trials, Jimmy Rycetrials, and termination of parentalrights proceedings should bemonitored at a 1:1 ratio.b. Delinquency and dependencyproceedings should be monitored at a2:1 ratio. All other circuit and countycriminal proceedings and domesticviolence injunction proceedingsshould be monitored at a 3:1 ratio.c. Baker Act, Marchman Act,guardianship, and Jimmy Ryceproceedings should be monitored at aratio of 4:1. However, this ratio maybe lowered to 1:1 if these proceedingsare held offsite and/or the presidingjudicial officer is using a portabledigital device.d. General magistrate/hearing officerproceedings should also be monitoredat a ratio of 4:1, if monitored by adigital court reporter as opposed tothe presiding magistrate or hearingofficer.B.1. Judges, general magistrates, andhearing officers shall: notify participantsof the method of recording beingutilized, remind participants to speakinto the microphone at a sufficientvolume and answer verbally; askparticipants to identify themselves andspell their names for the record; notifycourt administration, the clerk, orcontract service provider if equipmenthas been tampered with or is notfunctioning; remind participants toSELF-ASSESSMENT GUIDEApplicable Court Rules & Statutes394.467(6)(a)(2), F.S.- Involuntaryinpatient placement; 741.30(6)(h),F.S.- Domestic violence injunctions;744.109, F.S.- Guardianship record.Not Applicable.Possible Strategies for AssessingCurrent OperationsPossible ImplementationStrategies/Examples-Determine the monitoring ratiosbeing used in your circuit by case typeand proceeding type. Refer to your2008 Court Reporting Circuit Profile.-Update your circuit’s Court ReportingAdministrative Order to include therequired monitoring ratios by casetype and proceeding type.-Identify those case types andproceeding types that will require achange in monitoring ratios.-Determine cost savings achieved byreallocation of staff time or reductionin equipment needs when changingmonitoring ratios. Keep these costsavings in mind when determiningyour funding needs for FY 2011-12and in future years, if applicable.-Refer to the policy regarding servicedelivery models above.-Rule 2.535(h)(5), (A) Court personnelshall provide notice to participants ina courtroom proceeding thatelectronic recording equipment is inuse and that they should safeguardinformation they do not wantrecorded. (B) Attorneys shall take allreasonable and available precautionsto protect disclosure of confidentialcommunications in the courtroom.Such precautions may include muting5Note: Monitoring ratios should onlyconsider the time spent monitoringproceedings (including tagging). Timefor transcript production should not beconsidered in the ratio.-Determine cost of purchasingadditional equipment and softwareand/or hiring employees andcontractors to provide coverage withnew monitoring ratios. Keep thesecosts in mind when determining yourfunding needs for FY 2011-12 and infuture years, if applicable.-Determine if judges, generalmagistrates, hearing officers,attorneys, court reporters, and bailiffsin your circuit are performing theapplicable responsibilities (holdmeetings, etc.).-Update your circuit’s Court ReportingAdministrative Order to include theseresponsibilities.-Determine if these responsibilitieshave been documented in your circuitby Administrative Order or othermeans.-Update position descriptions toinclude these responsibilities.-Update service provider contracts toinclude these responsibilities.-Inform/educate judges, general

POLICY GUIDEISSUEStandards of OperationBest Practices(Mandatory)(Recommended)protect the equipment; signify when it isappropriate for attorneys to utilize mutebuttons; and recess periodically duringlengthy proceedings so that courtreporters may remain alert andeffective.SELF-ASSESSMENT GUIDEApplicable Court Rules & StatutesPossible Strategies for AssessingCurrent Operationsmicrophones or going to a designatedlocation that is inaccessible to therecording equipment. (C) Participantshave a duty to protect confidentialinformation.Possible ImplementationStrategies/Examplesmagistrates, hearing officers,attorneys, court reporters, bailiffs andother stakeholders about theseresponsibilities (i.e., developbrochures, conduct trainings, etc.).-Create a sample announcement to beused by judges, magistrates, andhearing officers at the beginning ofproceedings.B.2. Attorneys shall inform their clientsof the method of recording beingutilized and take necessary precautionsto protect disclosure of confidentialcommunications during the proceeding.B.3. Court reporters shall monitorequipment during a proceeding toensure adequate operation andimmediately notify the presiding judicialofficer of problems with the equipment.B.4. Bailiffs shall ensure that allparticipants refrain from tampering withequipment including the inappropriateuse of microphone mute buttons or theunauthorized removal of microphonesfrom their original location.X. Preventingthe Recordingof ConfidentialCommunications(continued onnext page)(TCP&A 2007Report Pages14-16, 30-31,50, & 64)A.1. Judicial circuits shall postsigns inside and outside of allrooms in which proceedings arerecorded using audiotechnology. The signs shallprovide notice to all who enterthat any conversations occurringin the room may be recorded.B.1. Judicial circuits shall post signs atattorney tables within rooms in whichaudio technology is used to recordproceedings. The signs shall cautionattorneys and their clients that theirconversations may be recorded.B.2. Judicial circuits shall installmicrophones with “hold-to-mute”capability for those microphones usedby attorneys or presiding judicialofficers in proceedings recorded usingnon-portable digital technology.B.3. Judicial circuits shall conductperiodic training for stakeholderscommonly coming into contact withthe use of audio recordingtechnology. The training shall includea description of how the technology isoperated and tips for effectivecourtroom behavior specific to the-Rule 2.535(h)(5), (A) Court personnelshall provide notice to participants ina courtroom proceeding thatelectronic recording equipment is inuse and that they should safeguardinformation they do not wantrecorded. (B) Attorneys shall take allreasonable and available precautionsto protect disclosure of confidentialcommunications in the courtroom.Such precautions may include mutingmicrophones or going to a designatedlocation that is inaccessible to therecording equipment. (C) Participantshave a duty to protect confidentialinformation.6-Inventory all courtrooms and hearingrooms in your circuit, in whichproceedings are recorded at publicexpense, to determine if applicablesigns are posted inside and outside ofeach room.-Inventory all courtrooms and hearingrooms in your circuit, in whichproceedings are audio recorded atpublic expense, to determine ifapplicable signs are posted atattorney tables.-Inventory all courtrooms and hearingrooms in your circuit, in whichproceedings are recorded at publicexpense using non-portable digitaltechnology, to determine ifmicrophones used by attorneys andpresiding judicial officers have holdto-mute capability.-Determine the number of signsneeded and obtain the estimatedcost. Consider the need to post signsin different languages. Keep this costin mind when determining yourfunding needs for FY 2011-12 and infuture years, if applicable.-Determine the number of hold-tomute microphones needed and obtainthe estimated cost. Keep this cost inmind when determining your fundingneeds for FY 2011-12 and in futureyears, if applicable.-Update your circuit’s Court ReportingAdministrative Order to include theintent to provide training forstakeholders in order to prevent therecording of confidential

POLICY GUIDEISSUEStandards of OperationBest Practices(Mandatory)(Recommended)SELF-ASSESSMENT GUIDEApplicable Court Rules & Statutesstakeholder.Possible Strategies for AssessingCurrent Operations-Determine if your circuit currentlyconducts periodic training forstakeholders commonly coming intocontact with audio recordingtechnology and determine if thistraining includes a description of howthe technology is operated and tipsfor effective courtroom behaviorspecific to the stakeholder.B.4. Judicial Circuits shall distributeand/or make readily available audiorecording resource materials (i.e.,pamphlets, guide books, operatormanuals, etc.) for stakeholders toassist with ensuring the quality of theofficial record.-Determine if your circuit currentlydistributes and/or makes readilyavailable audio recording resourcematerials (i.e., pamphlets, guidebooks, operator manuals, etc.) forstakeholders to assist with ensuringthe quality of the official record.XI. OperatingDigitalRecordingEquipment(continued onnext page)A.1. Digital recording systemsshall comply with all statewidestandards for digital courtrecording as established by theFlorida Courts TechnologyCommission.(TCP&A 2007Report Pages31-32 & 71-77)A.2. Judicial circuits shallimplement procedures forregular testing of digital courtrecording systems to ensureproper operation.Not Applicable.Not Applicable.-Review the Technical and FunctionalCourt Reporting Standards (contactOSCA ISS to obtain October 2008version) and review the TCBCapproved refresh guidelines (contactOSCA Court Services to obtain copy).-Determine if your circuit’s digitalrecording technology is in compliancewith the functional and technicalstandards. If the technology is not incompliance, review the TCBC refreshguidelines to determine when itwould be appropriate to requestfunding to replace the equipment.-Review your circuit’s court reportinginventory.-Determine if your circuit hasimplemented procedures for regulartesting of digital recording systems to7Possible chedule periodic trainings forstakeholders commonly coming intocontact with audio recordingtechnology. Design these trainings toinclude a description of how thetechnology is operated and tips foreffective courtroom behavior specificto each stakeholder group. Considerdialoging with the public defender,state attorney, local bar association,and regional counsel offices toidentify specific needs.-Develop audio recording resourcematerials (i.e., pamphlets, guidebooks, operator manuals, etc.) forstakeholders. Utilize thesedocuments during trainings and/orconsider varying methods ofdistribution such as through theclerk’s office, handouts prior to thestart of proceedings, or by posting toyour circuit’s website.-Determine the cost of purchasingequipment and/or software to replacedigital technology that is out ofcompliance. Keep this cost in mindwhen determining your funding needsfor FY 2011-12 and in future years, ifapplicable.-Identify and implement proceduresfor testing of digital recording systemson a regular basis (per proceeding,daily, weekly, etc.).-Update position descriptions andservice provider contracts to includerequirements for testing digitalrecording systems on a regular basis.-Provide training for personnelresponsible for testing digital

POLICY GUIDEISSUEXII. Taggingthe DigitalRecording(TCP&A 2007Report Pages32-33)Standards of OperationBest Practices(Mandatory)(Recommended)A.1. Judicial circuits shall ensureappropriate tagging of digitalrecordings is performed forproceedings in which there is asignificant likelihood thattranscripts will be requested.Not Applicable.SELF-ASSESSMENT GUIDEApplicable Court Rules & StatutesNot Applicable.Possible Strategies for AssessingCurrent Operationsensure proper operation.recording systems.-Determine the level of tagging takingplace by proceeding type and casetype in your circuit.-Update your circuit’s Court ReportingAdministrative Order to includerequirements for appropriate taggingof digital recordings usingstandardized tags.-Review historical Uniform DataReporting statistics on transcriptpages produced in your circuit toidentify the case types with a highdemand for transcripts.A.2. Judicial circuits shallestablish standardized “tags”and produce a referencedocument of same to bedistributed to all circuit courtreporting staff, contract serviceproviders, and approvedtranscriptionists.Possible ImplementationStrategies/Examples-Refer to the policies regardingservice-delivery models andmonitoring ratios above.-Determine if your circuit hasestablished and documentedstandardized tags in which courtreporting employees and contractorsare required to utilize.-Assign coverage of proceedings toallow for an appropriate level oftagging in consideration of transcriptdemand and the policies regardingservice-delivery models andmonitoring ratios.-Establish, document, and distributestandardized tags for use in yourcircuit.-Update position descriptions andservice provider contracts to includerequirements for tagging digitalrecordings using standardized tags.-Train/educate court reportingemployees and contractors on the useof standardized tags.XIII.Ownership ofthe OfficialRecord(TCP&A 2007Report Pages15-18, 33, &47-48)A.1. The court shall retainownership and control over theofficial record whether it is inpaper or electronic format. Thecourt shall also reserve the rightto full and complete access toany unedited notes, paper tapes,electronic files, and audio orvideo recordings used to createthe official record.Not Applicable.-Rule 2.535(a), (5) “Electronic record”means the audio, analog, digital, orvideo record of a court proceeding.(6) “Official record” means thetranscript, which is the written recordof court proceedings and depositionsprepared in accordance with therequirements of subdivision (f).-Rule 2.535(d), The chief judge of thecircuit in which a proceeding is8-Determine if service providercontracts in your circuit state that thecourt retains ownership and controlover the official record (transcripts)and that the court reserves the rightto full and complete access to anyunedited notes, paper tapes,electronic files, and audio or videorecordings used to create the officialrecord.-Determine cost of ensuring tagging ofrecordings for proceedings in whichtranscripts are likely to be requested.Keep this cost in mind whendetermining your funding needs for FY2011-12 and in future years, ifapplicable.-Update your circuit’s Court ReportingAdministrative Order and serviceprovider contracts to state that thecourt retains ownership and controlover the official record (transcripts)and that the court reserves the rightto full and complete access to anyunedited notes, paper tapes,electronic files, and audio or videorecordings used to create the officialrecord.

POLICY GUIDEISSUEXIV. Storage(TCP&A 2007Report Pages15, 33-35, 44,& 50)Standards of OperationBest Practices(Mandatory)(Recommended)A.1. Judicial circuits, contractservice providers, and vendors ofdigital technology shall complywith all storage and retrievalstandards for digital courtrecording as established by theFlorida Courts TechnologyCommission and otherwiseestablished by the State CourtsSystem and the chief judge ofthe circuit.A.2. Judicial circuits shall codifyrecord retention protocols to beapplied to stenographic papertape/notes, unedited CAT/realtime text, analog and digitalrecordings in accordance withrule 2.430, Florid

Court reporting program employees and contract service providers are officers of the court and must comply with all applicable Florida statutes, court rules, and other requirements as established by the State Courts System and the chief judge of the circuit. A.2. Judicial circuits shall comply with court reporting contracting Not Applicable.