Transcription

For internal purposes only, not for distribution to public.IU 137703 (7/18)(Exp 7/20)8/10/2018

Table of ContentsDergalis Associates Resources and Contacts. 2-3Disability Discount Program . 4Instructions for New AXA Products . 4Putnam Tax Account . 5-7Retirement Plans . 8Common Service Issues. 9SEPs – Equivest & LPL Brokerage Account . 10-11Momentum Solutions Owners Only 401(K) . 12LPL Brokerage 401(K) with Siegel Benefits as TPA. 13General 401(K) Info. 13LPL Brokerage Defined Benefit Plan with Siegel Benefits as TPA . 14-16412(i) Defined Benefit Plan . 17-20Group Benefits.21-22New Hire and Termination Process . 23AXA Compliance Requirements . 24-27Marketing. 26-2816/20/2018

Who to contact if you have a question?**AXA-Advisors.com email addresses should be used for all communications regarding AXA business. Agentbenefits.netemail addresses should be used for all communications regarding outside business activities, specifically including thegroup insurance benefits.For group benefits (Dental, Vision, Group Life and Disability)Contact Claire Rightler/Alyssa BarsonyP: (856) 751-2690 F: (856) 396-3193 E: [email protected]: (856) 751-2691 F: (856) 396-3193 E: [email protected] tax accountsContact: Tiffanie BowmanP: (856) 751-2705 F: (856) 795-1035 E: [email protected] Email: [email protected] marketing materials, websites, and emails blastsContact: Daniel SotoP: (856) 751-2684 F: (856) 795-1035 E: [email protected] Email: [email protected]**For your monthly commissions or issues with the auto contribution programContact: TBDP: (856) 751-2663 F: (856) 795-1035 E: [email protected] Email: [email protected]**For participation agreements, AXA Network appointments, and copies of AXA filesContact: Brittany LeonardP: (856) 751-2714 F: (856) 795-1035 E: [email protected] Email: [email protected] Shana’s calendarContact: Jillian CordaP: (856) 751-2708 F: (856) 795-1035 E: [email protected] Email: [email protected] QuestionsDebra Broudy, Part-Time Office AssistantP: (856) 751-2696 F: (856) 795-1035 E: [email protected]/20/2018

Our General InformationAddress: 210 Lake East Drive, Suite 310, Cherry Hill, NJ 08002Main Phone: (866) 738-9003 Main Fax: (856) 795-1035Insurance Dept Phone: (888) 564-0300 Insurance Dept Fax: (856) 396-3193Alex’s AXA Agent ID: 014283Dergalis Associates Intranet: http://www.agentbenefits.net/agenttoolsTo find the most current tax, retirement, and marketing forms please use the above site.36/20/2018

Disability Discount ProgramDisability: Mass MutualMass Mutual provides a 25% discount on individual disability insurance along with uni-sex rating. Uni-sex ratedpolicies translate into approximately a 40 - 50% discount for women.To obtain a quote or assistance on a proposal please call the following and identify yourself as a DergalisAssociates representative:Ina BeckmanMass Mutual(610) [email protected] will need to get appointed with Mass Mutual in order to sell this product, be sure to ask about appointmentpaperwork.Instructions for New AXA ProductsSplitting CasesFor all AXA business, including cases through AXA Equitable, LPL, AXA Network, Crump, etc, Alex should be listedon the case for 30%.AXA Equitable: Alex’s agent ID is 014283 and should be listed for 30%LPL and Direct Funds: Use your 70/30 split ID with Alex throughoutAXA Network and Crump: Before taking an application, you must confirm with our office that Alex is appointedwith the carrier in your state. If Alex is not appointed, we will take the necessary steps to get the appointment.When you verify the appointment, our office will give you Alex’s agent ID with the requested carrier so that youcan list him for 30% on the application.**Failure to verify Alex’s licensing and appointments in advance of an application may result in additionalpaperwork to be completed by the client.**Signature RequirementsIn an effort to streamline our operations, AXA has agreed to waive certain signature requirements for AlexDergalis. Please follow the specific instructions below when completing applications for these products:For Accumulator, Retirement Cornerstone, and Structured Capital GainsWrite Alex Dergalis along with his agent code 014283 and his participation amount of 30%.In the remarks or special instructions section, add the following:“Alex Dergalis signature not required per Jim O’Boyle”For Momentum 401(k)sWrite Alex Dergalis along with his agent code 014283 and his participation amount of 30%.In the remarks or special instructions section, add the following:“Alex Dergalis signature not required per Keith Castagne”PLEASE NOTE These are special exceptions that were made for Dergalis Associates only. Occasionally a processor may notsee your instructions, simply guide them to the instructions if they call.Though we were able to obtain these exceptions, it is still imperative that each agent sends a copy of allpaperwork, including risk profiles & fact finds, to our office for our files!46/20/2018

Putnam Tax Account56/20/2018

Putnam Tax AccountsTax account: Money market at Putnam Investments offers free checking, unlimited check writing, no minimumbalance requirements and there are no fees for checks.Automatic contribution program designed to provide a disciplined way to put money away for the agent’squarterly tax liabilities.Below is the schedule of fees when opening a new account:January 55.00May 35.00September 15.00February 50.00June 30.00October 10.00March 45.00July 25.00November 5.00April 40.00August 20.00December 60.00* 5.00 per month charge to Realty Benefit Services for administration services.Fee is collected via ACH draft for monthly services to Jan of the coming year. 60 annual fee is then collected onthe first business day in January via ACH from agents personal checking or savings account. Notice is sentapproximately six weeks prior to ACH.Cancellations or changes to the realtor’s participation percentage can take up to two weeks for the accountingdepartment to process. Additionally, changes can never be made on a per settlement basis.How to Get PaperworkDergalis Associates has available a forms package which includes all of the paperwork required to complete thetax account. Please visit http://www.agentbenefits.net/agenttools to download the complete tax account formspackage.How to Process PaperworkDeductions from the realtor’s commission check will not begin until all steps are completed. See tax accountpackage checklist for requirements. We will open the LPL account on Branchnet. Be sure to keep a completecopy for your client files.The initial payment will be an automatic bank draft from Putnam. To initiate an initial draft from theclient’s bank account, you will need to process the tax account as follows:For your convenience, Putnam tax packages can be found on the following linkhttp://docs.agentbenefits.net/agenttools/ALL Tax Account Forms Package.pdf1. Provide the ABA routing number and Bank Account Number for the client’s bank account in Section 5A(page 3) in the Putnam Tax Account application to allow for the initial draft to be transferred from theclient’s checking or savings account. You will also need to include a voided check.2. Scan and email the entire packet with a voided check to Dergalis Associates.66/20/2018

3. Once the Putnam account is established, we will send a Welcome Email to you and the client. In addition,we will email you the new Putnam account number.4. Add the Putnam account number to the top left hand corner of the Automatic Contribution Agreementand fax the completed form to the real estate company’s accounting department. Keep a copy of the faxconfirmation for your records.How to Track Client AccountsLog on to www.putnaminvestments.com using your DST Vision ID and password to access individual accounts.You can search by client name, social security number or account number.Common Service Issues1.Client needs more checks1. Client can call Putnam client service @ 800-225-1581*** Important to remind clients- All checks are sent from a third party (not Putnam or DergalisAssociates) to their address of record! Checks come as a sheet of 10 checks in a plain envelope, nota book.2.Client wants to change contribution percentage or stop future contributions1. Use the Automatic Contribution Agreement to select the new percentage2. Fax the new agreement to the real estate company’s accounting dept to make the in their system.Keep the fax confirmation in the client’s file.3. Fax the new agreement to Dergalis Associates (856-795-1035)*** Important to let clients know that it can take up to 2 weeks from their request for theaccounting dept to make the change. Additionally, changes can never be made on a per settlementbasis.3.Client wishes to close the Tax Account1. Follow above steps to stop future contributions.2. Contact Putnam’s broker-only line (800) 261-1103 to have the balance sent to the address ofrecord.*** Do NOT have the client write himself a check as interest can accrue in the interim leaving abalance of pennies.4.Client wants to restart automatic contributions1. Verify that the old account is still open and able to accept contributions by calling Putnam’sbroker-only line (800) 261-1103. Putnam will keep accounts open at a zero balance for 365 days.If the account is no longer open, you must follow the complete instructions for opening a newaccount.2. For accounts still open, collect an Annual Fee Agreement, Automatic Contribution Agreement,check payable to Realty Benefit Services (see chart on the Checklist for Putnam Tax Accounts),and a voided check.3. Mail all originals to Dergalis Associates in NJ. Be sure to keep a complete copy for your files.4. Fax the new contribution agreement to the real estate company’s accounting dept to make the intheir system. Keep the fax confirmation in the client’s file.76/20/2018

Retirement Plans86/20/2018

Common Service Issues1.Client wants to change contribution percentage or stop future contributions1. Use the Automatic Contribution Agreement to select the new percentage.2. Fax the new agreement to the real estate company’s accounting dept to make the in their system.Keep the fax confirmation in the client’s file.3. Fax the new agreement to Dergalis Associates (856-795-1035). *Please note that we only needthis form for our files and we do not send to the accounting dept**** Important to let clients know that it can take up to 2 weeks from their request for theaccounting dept to make the change. Additionally, changes can never be made on a persettlement basis.2.Client wishes to close their Retirement Account3.Client wants to restart automatic contributions1. Follow above steps to stop future contributions.2. Contact the fund company and follow their account closing procedure.1. Verify that the old account is still open and able to accept contributions by calling the fundcompany. If the account is no longer open, you must follow the complete instructions for openinga new account.2. For accounts still open, have the client complete an Automatic Contribution Agreement.3. Fax the new agreement to the real estate company’s accounting dept to make the in their system.Keep the fax confirmation in the client’s file.4. Fax the new agreement to Dergalis Associates (856-795-1035). *Please note that we only needthis form for our files and we do not send to the accounting dept*96/20/2018

SEPs – EquiVest, LPL Brokerage, and PutnamIdeal for new or fee conscious clients. Top producers with net income exceeding 250,000may want to use SEP instead of Uni k because of same maximum and no fees.Application checklistEquivest SEP Required Forms1. Build a kit in edox. Log onto AXA, On the ‘Quick Links’ pull-down menu, select ‘edocs’ Select ‘Build Kits’ in top, blue menu bar At the ‘Select Kit’ Menu, use the pull-down menu select ‘Annunity’ Product Group: use the pull-down menu and select ‘Equivest’ Product: pull-down menu and select ‘Equivest’ Market: pull-down menu and select ‘Equivest SEP’ In addition to the default required forms, you must add the Plan Enrollment Kit and RiskTolerance.2. Retirement Account Automatic Contribution Agreement (from the Agent Tools website)3. Copy of check with check receipt***If an Equivest is not funded within 180 days, the contract terminates and all new paperwork isrequired to open a new contract. If the client does not have an upcoming settlement, it is highlyrecommended that they make a contribution to initially fund the account to preserve the accountnumber.LPL Brokerage SEP Required Forms1. Completed F1- Brokerage Retirement (F1BR) application2. Retirement Account Automatic Contribution Agreement (from the Agent Tools website)3. AXA approved fact find and risk tolerancePutnam SEP Required Forms1. Completed F1- Brokerage Retirement (F1BR) application2. SEP IRA Account Application (Putnam website)3. Prototype Simplified Employee Pension Plan (Putnam website)4. Retirement Account Automatic Contribution Agreement (from the Agent Tools website)5. AXA approved fact find and risk tolerance106/20/2018

Processing1. Establish account per your standard procedure2. Add the account number to the top left hand corner of the Automatic Contribution Agreement For Equivest, this is the 9 digit contract number (do not use unit number) For LPL, this is the 8 digit number For Putnam, this is the 4 digit fund number AND the 9 digit account number (do not use LPLnumber)3. Fax the completed form to the real estate company’s accounting department. Keep a copy of the faxconfirmation for your records.4. Send Dergalis Associates copies of all paperwork (fax to (856) 795-1035 or scan and email)SEPs offer several advantagesYou can establish a SEP and contribute to it after year-endYou have until the due date of your business's federal income tax return (including extensions) to set up a SEPand make contributions. In contrast, an ordinary IRA contribution can't be made later than the due date of yourfederal income tax return, without regard to extensions (generally April 15). So, if you're self-employed, you couldpotentially have until October 15 for federal income tax purposes to make a SEP contribution to your SEP-IRA.TIP: Other types of employer-sponsored retirement plans generally must be established by the end of thebusiness's tax year if the business is to take a deduction for contributions made for that year.Contribution/deduction limits are highFor current year’s contribution limits to an employee's SEP-IRA, please refer to the current IRS guidelines.A SEP does not preclude you or your employees from establishing or contributingto a separate IRAIn addition to any contribution made by the sponsoring business to your SEP-IRA, you and your employees caneach contribute up to the annual maximum (plus an additional catch-up contribution for those age 50 or older) toeither the SEP-IRA or separate IRA accounts. For exact contribution limits, please see current year’s IRSguidelines. However, bear in mind that in any year for which SEP contributions are made, you and your employeesparticipating in the SEP are considered to be covered by an employer-sponsored retirement plan. That means thedeductibility of traditional IRA contributions will be subject to the IRA phase-out rules.Employer contributions can be made after age 70½You can make contributions to the SEP on behalf of your employees after they reach age 70½, and even foryourself after age 70½ as long as you continue to have self-employment income. In contrast, contributions to atraditional IRA can't be made past age 70½.CAUTION: The required minimum distribution rule applies to a SEP. Therefore, although contributions to a SEP-IRAmay be made after age 70½, minimum distributions must start by April 1 of the year after you reach age 70½.Pretax dollars are contributed and grow tax deferredThe dollars invested in the SEP are pretax dollars. That means that your employees can exclude your employercontributions from their gross income. In addition, the funds can grow income tax deferred.116/20/2018

Momentum Solutions Owners Only 401(k)Best for agents wanting a larger tax deduction than what a SEP allows, and when access toloans is a valuable consideration. Good for rollover opportunities since the plan makesrollover money available to loan provisions. Clients may have life insurance in their plan,but not to exceed limits. See www.individualk.com for easy comparison of funding*Note- 401(k)s are opened with an EIN number, not a SSN.Account fees 250 annually to 250,000 of assets 300 annually when plan assets exceed 250,000 (includes filing of form 5500EZ)Clients are sent two invoices and a final notice for the annual Momentum fees. If they do not pay the invoice, thefees are than automatically withdrawn from the client’s account.Application checklist1. Completed Momentum Owners 401(k) kit.(For kits contact Momentum @ 866-401-3030, option 1)**When completing the adoption agreement, be sure to check the box to allow loans.2. Retirement Account Automatic Contribution Agreement3. AXA approved fact find and risk toleranceProcessing1. Establish account per your standard procedure2. Add the account number to the top left hand corner of the Automatic Contribution Agreement. This shouldbe the number starting 9168.3. Fax the completed form to the real estate company’s accounting department. Keep a copy of the faxconfirmation for your records.4. Send Dergalis Associates copies of all paperwork (fax to (856) 795-1035 or scan and email)126/20/2018

LPL Brokerage 401(k) with Siegel Benefits as TPAAccount fees 125 initial set-up 250 annually to 250,000 of assets 400 annually when plan assets exceed 250,000 (includes filing of form 5500EZ)Application checklist1.2.3.4.5.Completed F1- Brokerage Retirement (F1BR) applicationRetirement Account Automatic Contribution Agreement (from the Agent Tools website)AXA approved fact find and risk toleranceCompleted Siegel Uni 401k paperworkInitial check for 100 payable to “Siegel Benefits”Processing1. Establish new account in BranchNet and record new account number.2. Fax application and copies of Siegel paperwork to LPL. Then send all original Siegel paperwork with initialcheck direct to Siegel Benefits3. Add the LPL account number to the top left hand corner of the Automatic Contribution Agreement.4. Fax the completed form to the real estate company’s accounting department. Keep a copy of the faxconfirmation for your records.5. Send Dergalis Associates copies of all paperwork (fax to (856) 795-1035 or scan and email)General 401(k) InfoCompensation deferralAs with any 401(k) plan you, as an owner-employee, are able to defer net earnings towards profit sharing. Forexact amounts, please see current year’s IRS contribution guidelines.Guidelines for LoansAdditionally, like all 401(k) plans, solo 401(k) plans can allow loans, and may allow hardship withdrawals(withdrawals made prior to age 59 ½ may be subject to a 10 percent federal penalty tax). The maximum loan is50% of account value up to 50,000. Loans must be repaid monthly and may not exceed 5 years. Subsequentloans are subject to a 12 month wait from the date of your first repayment. In addition, there are fees for loanfiling and loan tracking. In the case of a hardship withdrawal, the client may not make contributions to theaccount for 6 months from the time the hardship is claimed.136/20/2018

LPL Brokerage Defined Benefit Plan with SiegelBenefits as TPAWorks great for high net worth or high family earners that are age 50 and desire atremendous deduction. Great life insurance sales opportunity as you can put up to either 35%of contribution or 100 times monthly benefit into permanent life insurance. Most people havenever heard of this type of plan.Account fees 800 initial set-up 1100 annuallyFees are tax deductible as business expenses.Application checklist1.2.3.4.5.Completed F1- Brokerage Retirement (F1BR) applicationRetirement Account Automatic Contribution Agreement (from the Agent Tools website)AXA approved fact find and risk toleranceCompleted Siegel Defined Benefit paperworkInitial check for 750 payable to “Siegel Benefits”Processing1. Establish new account in BranchNet and record new account number.2. Fax application and copies of Siegel paperwork to LPL. Then send all original Siegel paperwork with initialcheck direct to Siegel Benefits3. Add the LPL account number to the top right hand corner of the Automatic Contribution Agreement.4. Fax the completed form to the real estate company’s accounting department. Keep a copy of the faxconfirmation for your records.5. Send Dergalis Associates copies of all paperwork (fax to (856) 795-1035 or scan and email)Defined Benefit PlanAnnual funding depends on age and income. Participants must fund every year as long as income remainsrelatively the same but may amend if income changes by more than 20%. Annual administration fees apply.Loans are available. New plans must be established by 12-31 and can be funded up to the tax filing deadlinewith extensions. Siegel can custom design plans to meet client’s funding desires. This plan works best at age50 and for top producers!If you'd like a retirement plan that guarantees a specified benefit level at retirement regardless of investmentresults, you may want to consider a defined benefit pension plan. A defined benefit plan is a qualified employersponsored retirement plan that is funded solely by the employer (in most cases); it's the traditional type ofpension plan. A defined benefit pension plan allows the highest potential contribution amount of any plan. Thesecontributions are excluded from income and grow tax deferred. In addition, contributions can be deducted frombusiness income.146/20/2018

TIP: Generally, a defined benefit plan is most favorable for an employer that wants to maximize tax-deferredretirement savings for its older, long-term employees and that can afford to make large contributions.Who can establish a defined benefit plan?Just about any employer can set up a defined benefit pension plan for its employees. Still, this type of plan ismost attractive to employers that have a small group of highly compensated owners (and no employees) who areseeking to contribute as much money as possible on a tax-deferred basis. That's because the plan allows largedeductions, and most of the current contributions generally will be used to fund benefits for high-paid, olderprincipals.TIP: If you have younger employees, relatively little will be required currently to fund benefits for them. Becauseyoung employees have many years to accumulate their retirement benefits, relatively smaller currentcontributions are needed.TIP: Traditional defined benefit pension plans are less common among employers than they used to be. As part ofthe corporate trend toward downsizing and cost cutting, some companies have eliminated these employerfunded plans in favor of 401(k)s and other defined contribution plans that are funded largely (or solely) throughemployee contributions. Other companies are converting their traditional defined benefit pension plans into "cashbalance" plans, which have certain advantages for employees (e.g., portability in the event of a job change). Acash balance plan is a type of defined benefit plan that is discussed separately. For more information, see CashBalance Plan.TIP: Sole proprietors and other small business owners may also be interested in Section 412(i) defined benefitplans, which can produce larger initial deductions and simpler plan administration. See Questions & Answers formore information.How are employees' benefits determined and paid?Under a defined benefit plan, the amount of each employee's future retirement benefit is determined by using aspecific formula set forth in the plan. The formula generally bases each employee's benefit on his or hercompensation, age, length of service with the employer, or some combination thereof. In some cases, forexample, the calculation of benefits may be as simple as multiplying the employee's number of years of service(up to a stated maximum number) by a flat dollar amount. More often, though, a defined benefit formula weighsan employee's final few years before retirement more heavily than the preceding years. For instance, an employermay promise to pay each employee a retirement benefit equal to a certain percentage of the employee's finalthree-year average salary, multiplied by the employee's number of years of service.As employees retire, their benefits are paid to them from a pension trust fund that is used to hold all of the plan'sassets. (In addition to retirement benefits, survivor benefits and/or disability benefits may be paid from the trustfund.) This is in sharp contrast to a defined contribution plan, such as a 401(k) plan. Typically, such plans giveeach participant an individual account whose value at retirement depends on both contributions made and theperformance of plan investments.What are some advantages offered by defined benefit plans? You can make higher contributions to a defined benefit plan than to any other planAn actuary determines the appropriate contribution amount to ensure the guaranteed future payout. Your payoutgenerally depends on such factors as your salary, age, and years of service with the company. The plan provides a guaranteed pension benefitBenefits do not hinge on the performance of underlying investments. Instead, each participant receives theamount guaranteed under the plan. Retirement benefits are based on a formula. This formula can provide for aset dollar amount for each year you work for the employer, or it can provide for a specified percentage of156/20/2018

earnings. An actuary determines the appropriate contribution amount to ensure the guaranteed payout. If, duringthe course of the plan, it appears that this amount is not going to be adequately funded, the actuary mustrecalculate the contributions necessary to ensure that the guaranteed benefit can be paid. Your contributions are tax deductibleYou may deduct contributions to the plan from your business's income in the year in which you make them. Your contributions are tax deferred for your employeesContributions and earnings on plan assets are nontaxable to plan participants until plan distributions are made. Your plan may be "integrated" with Social SecurityBasically, this means that you can (within specific limits) allow your plan to pay more to higher-paid employees.This is because benefits provided by a qualified retirement plan and those provided by Social Security are viewedby the IRS as one retirement program. Because Social Security provides a higher percentage-of-SALARY BENEFITTO lower-paid employees, the IRS allows a qualified retirement plan to favor higher-paid employees withinspecific limits (this is referred to as "permitted disparity"). Loans can be made available to participantsA defined benefit plan can be set up to allow participants to take loans from the plan. Generally, participant loansmust meet the following conditions: They must not be made available to highly compensated employees in an amount greater than thatavailable to other employeesThey must be made in accordance with specific loan provisions set forth in the planThey must carry a reasonable interest rateThey must be adequately securedWhat are some disadvantages associated with defined benefit plans? You must make periodic payments to the plan regardless of whether your business ismaking a profitRegardless of how your business is performing, you must fund your traditional defined benefit plan on a quarterlyor more frequent installment basis. Consequently, you should not establish a defined benefit plan if you have abusiness that might not have the cash to fund the plan in future years. You may be subject to substantialpenalties by the IRS if you under fund the plan. You must hire an actuary to determine how much you must contribute to the pl

Mass Mutual provides a 25% discount on individual disability insurance along with uni-sex rating. Uni-sex rated policies translate into approximately a 40 - 50% discount for women. To obtain a quote or assistance on a proposal please call the following and identify yourself