VANCOUVER BOARD OF EDUCATIONCOMMITTEE MEETINGFACILITIES PLANNING COMMITTEEMonday, June 15, 2020 at 5:00 pmCommittee Report to the Board, June 22, 2020The Chairperson called the meeting to order and acknowledged that the meeting is being held on thetraditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Nations and reviewedmeeting decorum. This meeting was live-streamed and the audio and visual recording is also available tothe public for viewing after the meeting. The footage of the meeting may be viewed inside and outside ofCanada.A PowerPoint presentation was provided throughout the meeting, a copy of which is on file with the meetingagenda.At the request of Trustee Reddy, the chair moved the Notice of Motion referred from the May 25, 2020Board meeting after the delegation items.1.DelegationsThe Chairperson reviewed the Procedure for Delegations to Committees.The following delegates presented their views regarding Indigenous engagement and consultationin the development of the Land and Assets Strategy: Theresita Rogers Roz MacLean Andrea Glickman, Parent, Strathcona Elementary Kyla Epstein, Parent & PAC Executive Member, Van Tech Secondary School Steph Swenson Solomon Wong, PAC Executive, Nightingale Elementary Susan JamesThe Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.This was provided for information.2.Notice of Motion referred from the May 25, 2020 Board Meeting – Land & Assets StrategyTrustee Reddy presented her Notice of Motion.The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.The Committee agreed to forward the motion to the Public Board meeting on June 22, 2020 todiscuss further, with confidential matters being discussed at the Private Board meeting.This was provided for approval.
Facilities Planning Committee3.-2-June 15, 2020Land and Assets Strategy UpdateThe Secretary Treasurer, presented a report and a presentation.The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.The Committee agreed to forward the topic to the Private Board meeting to discuss further.This was provided for information.4.2021/2022 Annual Facilities Grant – Funding AllocationThe Director of Facilities presented a report.The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.This was provided for information.5.Vancouver Project Office MOUTrustee Wong presented a report.The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.This was provided for information.6.Draft 2021/2022 Five Year Capital Plan Submission (Attachment)The Director of Educational Planning and the Assistant Secretary Treasurer-District Operationspresented a PowerPoint on the major capital and minor capital components of the Draft 2021-2022Five Year Capital Plan.The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.The Committee, by consensus, agreed to forward the following recommendation to the Board ofEducation for approval.IT IS RECOMMENDED THAT In accordance with provisions under section 142 (4) of the SchoolAct, the Board of Education of School District No. 39 (Vancouver Board of Education) approvesthe proposed Five-Year Capital Plan, as provided on the attached Five Year Capital Plan Summary2021-2022.7.Date and Time of Next MeetingThe next meeting of this Committee is scheduled for September 23, 2020, at 6:30 pm.
Facilities Planning Committee-3-June 15, 2020Meeting adjourned at 9:00 PMAllan Wong, ChairpersonCommittee Members Present:Allan Wong, Carmen Cho,Oliver Hanson, Jennifer ReddyOther Trustees Present:Fraser Ballantyne, Lois Chan-Pedley, Janet Fraser,Estrellita Gonzalez, Barb ParrottCarmen Batista, Pedro da Silva, John Dawson, David Green,Suzanne Hoffman, Lisa Landry, Jim Meschino, David Nelson,Amanda Hillis, DPACAngie Haveman, VASSAHarjinder Sandhu, VEPVPATerry Stanway, VSTAJoanne Sutherland, VESTATim Chester, IUOEAjaz Hassan, PASATammy Yazdanyar, CUPE 15Brent Boyd, CUPE 407Josh Fung, VDSCDistrict Management Staff Present:Union/Association Representatives Present:
APPENDIX ACapital Plan 2021/2022 ‐ Major Capital Projects ‐ DRAFT SUMMARY ‐ June 9, 2020Capital Plan 2021/2022 for Seismic Mitigation Program (SMP)Priority Facility NameProject CodeEstimated Project Cost1David Thompson SecondarySMP 95,000,0002Killarney SecondarySMP 154,000,0003False Creek ElementarySMP 37,800,0004Henry Hudson ElementarySMP 30,120,0005Sir Wilfred Grenfell ElementarySMP 17,500,0006Sir Winston Churchill SecondarySMP 117,586,0057Sir Alexander Mackenzie ElementarySMP 31,588,4148Renfrew Community ElementarySMP 32,027,6589John Oliver SecondarySMP 114,136,38610Waverley ElementarySMP 28,972,58011Florence Nightingale ElementarySMP 24,712,71812Emily Carr ElementarySMP 20,630,47813King George SecondarySMP 46,536,28814Sir John Franklin Community ElementarySMP 23,707,24515Sir William Osler ElementarySMP 24,636,48816Mount Pleasant ElementarySMP 23,187,28217Windermere Community SecondarySMP 125,953,90318Champlain Heights Community ElementarySMP 32,171,67919Lord Beaconsfield ElementarySMP 27,100,13620Dr. H N MacCorkindale Elem.SMP 34,044,34421Templeton SecondarySMP 132,334,73322Grandview ElementarySMP 23,983,79823Southlands ElementarySMP 30,730,10024Admiral Seymour ElementarySMP 35,170,703SMP Total: 1,263,630,937Capital PlanYearSupported"PDR phase"Year 1(2021/2022)Year 2(2022/2023)Year 3(2023/2024)Year 4(2024/2025)Year 5(2025/2026)Capital Plan 2021‐22 for School Expansion Program (EXP): New, Additions, Site AcquisitionPriority Facility Name1234‐‐5‐‐6Project CodeNEW ELEMENTARY SCHOOL AT SE FALSE CREEK(OLYMPIC VILLAGE) (60K/450E)HENRY HUDSON ELEMENTARY(40K/300E) TO (60K/450E)FALSE CREEK ELEMENTARY(40K/250E) TO (60K/350E)EDITH CAVELL ELEMENTARY(40K/250E) TO (60K/450E)‐‐KING GEORGE SECONDARY(375S TO 1000S)‐‐NEW ELEMENTARY SCHOOL AT UBC SOUTHCAMPUS (60K/350E)Estimated Project CostNEW 50,939,200ADD 8,800,000ADD 8,600,000ADD 12,000,000‐‐ 82,327,436NEW 45,458,266EXP Total: 208,124,902ADD‐‐Capital Plan YearYear 1(2021/2022)Year 2(2022/2023)Year 3(2023/2024)Year 4(2024/2025)Year 5(2025/2026)* These are estimates only and are subject to adjustment based on final project scoping *
Capital Plan 2021/2022 ‐ Minor Capital Projects ‐ DRAFT SUMMARY ‐ June 9, 2020CP2021/22 School Enhancement Program (SEP)PriorityProject TypeFacility NameLORD SELKIRK ELEMENTARY1Interior ConstructionUpgradesElevatorsElectrical UpgradesFire Protection SystemsNew LULA lift; accessibility improvement; coordination with SMPworkReplace existing broken stair lift with new LULA lift over 2 floors;CHIEF MAQUINNA ELEMENTARY Health and Safety UpgradesDAVID LIVINGSTONEELEMENTARY2Project DescriptionLORD BYNG SECONDARYLORD SELKIRK ELEMENTARYadding an elevator into the school over 3 floors. Purchase of theelevator, installation of the elevator. Make use of rough in. 2500lbsload (hydraulic or traction)Fire and life safety improvements including:1. fire alarm wiring, panel and annunciator to be modified to addsprinkler alarm ( 75,000 esc)2. full sprinkler protection to blocks 4‐7 and connect back tosprinkler valve station in block 1 ( 365,000 esc)3. emergency lighting heads to corridors, cafeteria, shops, musicroom and vestibules ( 15,000 esc)accessible washrooms all levels / hoistCHIEF MAQUINNA ELEMENTARY washroom 125A hoist improvements345Plumbing UpgradesInterior ConstructionUpgradesRoofing UpgradesUniversal washroom requirement per Health Authority. AllowanceEDITH CAVELL ELEMENTARYfor walls, fixtures, finishes. Also allow for hoist and interstitialstructural supports; meets Vancouver Energy Utilization BylawDAVID LIVINGSTONENew accessible washroom cubicles, bsmt level Blk 1 ( 200,000)ELEMENTARYNew accessible washroom, Blk 4, architectural ( 10,000)handrail upgrades ( 124,000 esc)LORD SELKIRK ELEMENTARYlever hardware revisions ( 25,000 esc, door operator).handrail upgrades ( 40,700 esc)CHIEF MAQUINNA ELEMENTARYlever hardware revisions ( 4,500 esc).DAVID LIVINGSTONEReplace existing handrails in existing stairsELEMENTARYThe addition of accessible shower stalls at boys and girls changeLORD BYNG SECONDARYrooms in gymnasium re‐construction where clay tiles have beenremoved ( 12,400 esc)EDITH CAVELL ELEMENTARYNew roofing for block 1. The seismic work will require access fromroof sheathing side. As the result, the affected roof areas willreceive extensive amount of roof patching. Therefore we suggestVSB to provide additional funding for reroofing the whole block 1instead of patching. The order of magnitude that was provided byClarks Builder for block 1 new roofing is around 157,500. VSBmaintenance to provide the latest roofing spec to VPO.Estimated CostGroup ProjectEstimated Cost 128,700 152,900 523,600 242,000 500,500 500,500 4,950 68,750 492,470 187,770 231,000 163,900 49,720 33,000 260,260 13,640 173,250 173,250SEP Total: 1,950,080Estimated CostEstimated TotalTBDTBDBEP Total:TBDCP2021/22 Building Envelope Program (BEP)Priority Facility Name1Project DescriptionBuilding envelope upgradeBuilding envelope condition re‐assessment by BC Housing toconfirm project costSIR WINSTON CHURCHILLSECONDARYCP2021/22 Carbon Neutral Capital Program (CNCP)Priority Facility NameProject TypeProject DescriptionEstimated CostEstimated TotalAir source heat pump for providing low carbon space heating. Heatpump technology is one of the key technologies that the VSB isusing to meet the Provincial carbon reduction target of making a"50% reduction in GHG emissions by 2030" (BC Clean Energy Plan) 369,000 369,000 389,000 389,000 475,000 475,000 55,000 55,0001BAYVIEW COMMUNITYELEMENTARYHVAC2GENERAL WOLFEELEMENTARYHVAC3MAGEE SECONDARYHVAC41. MACCORKINDALEELEMENTARY2. NOOTKA ELEMENTARYHVACControl system upgrades and connection to network control system5UNIVERSITY HILL ELEMENTARYHVACNew heating plant. Existing plant is inefficient and aging ‐ andincludes components from an earlier facility.New heating plant. Replacing the plant with a new condensingboiler plant will reduce carbon emissions, provide better comfort,and reduce the FCI of this building.Replacement of the second of two large boilers with modularboilers and replace large inefficient DHW heater and storage tankwith modular on demand water heaters.* These are estimates only and are subject to adjustment based on final project scoping * 339,200 339,200CNCP Total: 1,627,200
CP2021/22 Playground Equipment Program (PEP)Priority Facility Name123SIR RICHARD MCBRIDEELEMENTARYLORD TENNYSONELEMENTARYADMIRAL SEYMOURELEMENTARYNumber of Existing Playgrounds2Project DescriptionReplacement of existing equipment for accessible equipmentEstimated CostEstimated Total 125,000 125,0001Replacement of existing equipment for accessible equipment 125,000 125,0002Request for rubberized accessible surfacing 125,000 125,000PEP Total: 375,000* These are estimates only and are subject to adjustment based on final project scoping *
Joanne Sutherland, VESTA Tim Chester, IUOE Ajaz Hassan, PASA Tammy Yazdanyar, CUPE 15 Brent Boyd, CUPE 407 Josh Fung, VDSC : Capital Plan 2021/2022 . Replace existing broken stair lift