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KronosWorkforce Timekeeper v6.1Time Stamp Employee Course Guide
The information in this document is subject to change without notice and should not be construed as a commitmentby Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in thismanual. This document is for the use of the intended recipient, and it may not be reproduced in whole or in part orused for any other purpose than that for which it was provided without the prior written permission of KronosIncorporated. Copyright, Kronos Incorporated or a related company, 2011. All rights reserved.Altitude, Cambridge Clock, CardSaver, Datakeeper, Datakeeper Central, eForce, Gatekeeper, Gatekeeper Central,Imagekeeper, Jobkeeper Central, Keep.Trac, Kronos, Kronos Touch ID, the Kronos logo, My Genies, PeoplePlanner,PeoplePlanner & Design, Schedule Manager & Design, ShopTrac, ShopTrac Pro, StarComm, StarPort, StarSaver,StarTimer, TeleTime, Timekeeper, Timekeeper Central, TimeMaker, Visionware, Workforce Accruals, WorkforceCentral, Workforce Decisions, Workforce Express, Workforce Genie, and Workforce TeleTime are registeredtrademarks of Kronos Incorporated or a related company. Altitude Dream, Altitude Pairing, Altitude PBS, Comm.Mgr,CommLink, DKC/Datalink, FasTrack, HR and Payroll Answerforce, HyperFind, Improving the Performance of Peopleand Business, Kronos 4500, Kronos 4500 Touch ID, Kronos e-Central, Kronos KnowledgePass, KronosWorks, KVCOn Demand, Labor Plus, Momentum, Momentum Essentials, Momentum Online, Schedule Assistant, SmartScheduler, Smart View, StartLabor, Start Quality, Start WIP, Starter Series, Timekeeper Decisions, Timekeeper Web,VisionPlus, Winstar Elite, WIP Plus, Workforce Activities, Workforce Attendance, Workforce Connect, WorkforceEmployee, Workforce HR, Workforce Leave, Workforce Manager, Workforce Mobile, Workforce MobileTime,Workforce Payroll, Workforce Record Manager, Workforce Recruiter, Workforce Scheduler, Workforce Schedulerwith Optimization, Workforce Smart Scheduler, Workforce Tax Filing, Workforce Timekeeper, Workforce Analytics,Workforce Acquisition, Workforce View, Workforce Absence Manager, Workforce Device Manager, WorkforceIntegration Manager, Workforce Forecast Manager and Workforce Operations Planner are trademarks of KronosIncorporated or a related company.IBM, eServer, and iSeries are trademarks of International Business Machines Corporation. StandardsPro is aregistered trademark of H.B. Maynard and Company, Inc. All other product and company names mentioned are foridentification purposes only, and may be trademarks of their respective owners.When using and applying the information generated by Kronos products, customers should ensure that they complywith the applicable requirements of federal and state law, such as the Fair Labor Standards Act. Nothing in this Guideshall be construed as an assurance or guaranty that Kronos products comply with any such laws.These training materials are provided with the understanding that Kronos is not engaged in the business of renderingreader-specific legal, accounting, or regulatory compliance advice. If legal, accounting or other regulatory complianceconsulting services are required, the services of an attorney, certified public accountant or other qualifiedprofessional, with full knowledge of your organization’s particular operations, circumstances and policies, should besought. Examples provided in these materials are for general educational purposes only. Readers are encouraged toconsult with appropriate professional advisors concerning their individual circumstances before making decisionsaffecting their business operations. Last updated October 1, 2010.Kronos KnowledgePass subscription is designed to be your pre-training, post-training,and refresher skills destination. Kronos KnowledgePass contains tutorials, learningsnippets, job aids, and much more to support the training you receive from Kronos-certifiedinstructors. Kronos KnowledgePass education support materials stream right to yourdesktop and are all available 24/7.To find out if your organization subscribes to Kronos KnowledgePass, speak to theindividual responsible for the Kronos solution at your organization. If you are not asubscriber and you are interested in Kronos KnowledgePass, please give us a call at888 293 5549.Document RevisionProduct VersionRelease DateAWorkforce Timekeeper v6.1January 2011
Time Stamp Employee Course GuideTable of ContentsGetting Started . 2Logging On . 2Logging Off . 3Navigating Kronos Pages . 5Time Stamping . 6Recording Punches using Time Stamp . 6Recording a Transfer . 9Viewing Your Timecard and Schedule . 11Historical Edits . 14Additional Tasks. 15Generating My Reports. 15Requesting Time Off . 18Employee Self Service . 20 2011, Kronos Incorporated or a related company. All rights reserved.1
Time Stamp Employee Course GuideGetting StartedLogging OnPurposeThe Kronos log on page provides access to all the features where you to perform your time andattendance tasks.ExampleYou, as a time stamp employee, log on to the Kronos application to work with and review your timecard,schedule, attendance, and time off request data.Steps1Access the Kronos log on page.2Enter your user name and password in their designated fields.3Click the Log On button or press the Enter key on the keyboard.NoteUsers will log in using their City of Houston network user name and password will be“password”. You will reset @ initial logon.2 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideLogging OffPurposeThe application’s security prevents other people from logging on to access or modify your information.Logging off and inactivity timeouts are security measures to keep your information secure after you’velogged on.Logging off KronosUpon completion of your tasks, you must log off the application to ensure that your employees’information is kept confidential.CautionClicking the Close (X) button without first logging off might leave your connection to theapplication open, which might allow unauthorized people to view and edit information.Regaining access after the inactivity timeoutInactivity timeout protects sensitive information in the application. If the application does not detect activitywithin a specific amount of time, it automatically logs you off. To regain access to the application, youmust re-enter your password in the inactivity timeout screen. When you regain access, the applicationrestores the last page you were viewing. 2011, Kronos Incorporated or a related company. All rights reserved.3
Time Stamp Employee Course GuideNoteThe inactivity timeout screen appears if there is no activity in Kronos for 30 minutes.CautionIf you do not log in after an inactivity timeout, you will lose all unsaved edits.4 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideNavigating Kronos PagesPurposeKronos pages include two main areas: the banner area and the workspace. The workspace reflects theselection you make in the banner.The key areas of Kronos pagesTipAbove the banner are Microsoft navigation tools. Kronos provides the tools and icons that youuse while in the application; therefore, you should avoid using any others. 2011, Kronos Incorporated or a related company. All rights reserved.5
Time Stamp Employee Course GuideTime StampingRecording Punches using Time StampPurposeTime stamp is the entry method that you use to log your time at a PC using the web browser. Timestamping creates punches that identify the time you work.6 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideExampleYou are getting ready to start your work day. You log into Kronos to record a time stamp.Steps1Does the Time Stamp screenappear? If yes proceed to Step 2. If no, from the My Informationtab, select Time Stamp.2For this exercise, deselect the Logoff after stamping option3Click Record Time Stamp. 2011, Kronos Incorporated or a related company. All rights reserved.7
Time Stamp Employee Course GuideSteps84Confirm that the time stamp wasrecorded correctly.5Click Back to Time Stamp page.6When you are done, click Log off. 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideRecording a TransferPurposeEach employee is assigned a primary labor account. During the normal workday, all worked and nonworked hours are charged to this assigned labor account. Occasionally, you may need to transfer yourhours to another labor account so that the right labor account is charged.ExampleYou are about to begin an eight hour shift in a specific Internal Order, which is not your primaryassignment. Upon starting work, record the transfer to ensure that your time is allocated to the correctInternal Order.Steps1Log on to Kronos, select MyInformation, access Time Stamp.2Click in the Transfers field.Recently selected labor levels andwork rules automatically appear inthe Transfers drop- down list.3Does the transfer entry appear inthe Transfer list? If yes, select the transferentry and continue tostep 6. If no, click Search. 2011, Kronos Incorporated or a related company. All rights reserved.9
Time Stamp Employee Course GuideSteps4Click the button next to the correctlabor level. From the AvailableEntries list select the desired laborlevel entry.5Click OK.6Click Record Time Stamp.7The Recorded Time displays thesystem-recorded time.8Click Back to Time Stamp page.9Click the Log Off button and closethe browser window.10 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideViewing Your Timecard and SchedulePurposeYou can review your timecard for accuracy. You can also e-mail or print your timecards.There are three main areas on a timecard: timecard header, timecard workspace, and timecard tabs.Timecard AreaDescriptionTimecard HeaderLocated beneath the banner, the timecard header displays your name, your identificationnumber, and the time period for which data is displayed in the timecard workspace.Timecard WorkspaceThe timecard workspace displays the following information: Menu bar that contains selections for performing timekeeping tasks Grid containing dates for the selected time period Time stamps and related pay codes and/or transfers Time entry totals, including shift, daily, and cumulative amounts 2011, Kronos Incorporated or a related company. All rights reserved.11
Time Stamp Employee Course GuideTimecard AreaDescriptionTimecard TabsLocated at the bottom of the page, the timecard tabs display additional information abouthow Kronos tracks employee hours: Totals & Schedules – Displays timecard totals on the left and the schedule for theselected time period on the right Accruals – Displays accrual codes and available balances based on the date selectedin the timecard workspace Audits – Lists all time punch or amount corrections made to an employee’s timecardand approvals made by timekeepers/supervisorsExampleYou would like to review your timecard data prior to your Timekeeper/Supervisor applying approval.Access your timecard and review the timecard information.Steps1Select My Information MyTimecard.2From Time Period drop-down list,select the time period you wouldlike to view.12 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideSteps3What would you like to do? To view your schedule, clickthe Totals & Schedule tab atthe bottom of the screen. Yourschedule will appear to theright. To view Accrual Balances,click the Accruals tab at thebottom of the screen. To print your timecard, fromthe Actions menu, select Printor Print Screen and select aprinter. To e-mail your timecard, fromthe Actions menu, select Email and complete the e-maildialogue box. 2011, Kronos Incorporated or a related company. All rights reserved.13
Time Stamp Employee Course GuideHistorical EditsPurposeOnce a pay period has been closed, only Central Payroll can make changes to an employee’s timecard.14 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideAdditional TasksGenerating My ReportsPurposeKronos provides reports in easy-to-read formats that help you review time and attendance informationthat is meaningful to you. You can generate three different types of reports: Accruals Balances andProjections, Schedule, and Time Detail.ExampleYou want to review your time attendance information. Generate the Time Detail report.Steps1Select My Information My Reports.2From the Available Reports window,select a report. 2011, Kronos Incorporated or a related company. All rights reserved.15
Time Stamp Employee Course GuideSteps3Select the specific time period fromthe As of drop-down list.4Click View Report.5To return to the Available Reportsscreen, click Return.16 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideThe following illustration shows the Time Detail report: 2011, Kronos Incorporated or a related company. All rights reserved.17
Time Stamp Employee Course GuideRequesting Time OffPurposeThe Time Off Request form provides a consistent, easily accessible way to request time off or retract atime off request. Workforce Timekeeper forwards your requests to your manager.ExampleYou would like to take eight hours of vacation Friday of the next pay period. Complete a time off requestfor eight hours of vacation.Steps1Select My Information MyActions.2Select the Request Time-OffESS-action.18 2011, Kronos Incorporated or a related company. All rights reserved.
Time Stamp Employee Course GuideSteps3From the Request Type dropdown list, select the pay code.4Enter the Start Date and theEnd Date for the time offrequest.5(Optional) Enter additionalinformation in the Messagefield.6Select the option to eitherenter specific hours for therequest or to use hoursassigned from schedule.7If the specify hours option isselected in Step 6, enter aStart Time and the Hours PerDay. Then select the option toeither consider the day asscheduled and non-scheduled,or just scheduled.8Click Next.9Click Save & Close. 2011, Kronos Incorporated or a related company. All rights reserved.19
Time Stamp Employee Course GuideEmployee Self ServicePurposeYou can access the City of Houston Employee Self Service (ESS) portal via the My Links tab.20 2011, Kronos Incorporated or a related company. All rights reserved.
Kronos KnowledgePass subscription is designed to be your pre-training, post-training, and refresher skills destination. Kronos KnowledgePass contains tutorials, learning snippets, job aids, and much more to support the training you receive from Kronos-certified instructors. Kronos KnowledgePass educatio
