mopdf.com

PERALTA COMMUNITY COLLEGE DISTRICT – July 30, 2012CLASSIFIED (CONFIDENTIAL) JOB DESCRIPTIONHUMAN RESOURCES GENERALIST(Confidential Salary Range 28)Job Code: 961CLASS PURPOSEUnder general direction of the Director of Human Resources, the Human Resources Generalist performsprofessional-level work in the analysis, research, preparation and monitoring of personnel transactionsand employee leaves of absence.Any one position may not include all of the duties listed nor do listed examples include all tasks whichmay be found in positions of this class. To perform this job successfully, an individual must be able toperform each essential duty of the position satisfactorily. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions required for the position.EXAMPLES OF DUTIES (Specific to Academic Personnel): Reviews and monitors academic (faculty and management) personnel transactions for regularand temporary employees, including coordination and follow up with managers, supervisors,candidates, and others as necessary to ensure timely completion of employment actions. Performs research and other work related to a variety of employee-employer relations matters,negotiations and collective bargaining agreements, and maintains confidential files. Acts as an information resource to managers, supervisors and employees regarding humanresources rules, regulations, policies and procedures, and collective bargaining provisions. Accurately enters new employee data and personnel transactions into the Human ResourcesInformation System (HRIS) and Student Administration database modules. Conducts orientations for new employees; completes the hiring process by briefing newemployees/candidates and assuring that all forms are properly filled out and submitted. Performs salary placement evaluation for faculty employees, and prepares salary action. Prepares step increments for faculty employees who are eligible, and posts changes. Determines and recommends salary upgrade evaluation and prepares salary action if applicable,and distributes copies. May maintain the Faculty Seniority List. Coordinates equivalencies and equivalency files. Inputs and updates credential and faculty service area (FSA) information. Processes Leave Banking requests.

Job Description: Human Resources Generalist Conducts research, analyzing statistical data, and prepares reports relative to the negotiation ofCollective Bargaining Agreements related to academic matters. Interprets rules, regulations, policies and provisions of collective bargaining agreements tomanagers, supervisors and employees. Establishes and maintains complex, interrelated administrative and confidential filing systemsand records. Collects and compiles statistical data and other information for inclusion into special andperiodic reports. Assists with special projects as required by the Director; provides backup to other Generalists asneeded. Performs other related duties as required.EXAMPLES OF DUTIES (Specific to Classified Personnel): Processes all personnel transactions for classified administrative, classified regular andtemporary employees, which involves coordination and follow up with managers, supervisors,candidates, and others as necessary to ensure timely completion of transactions. Performs research and other work related to a variety of employee-employer relations matters,negotiations and collective bargaining agreements and maintains confidential files. Acts as an information resource to managers, supervisors and employees regarding humanresources rules, regulations, policies and procedures, and collective bargaining provisions. Accurately enters new employee data and personnel transactions into the Human ResourcesInformation System (HRIS) database. Maintains a pool of applications for temporary classified positions. Prepares periodic reports as needed, including classified transactions and Board of Trusteesactions. Tracks and monitors days/hours worked by temporary employees and sends notices of end ofassignment to managers and temporary employees. Conducts orientations for new employees; completes the hiring process by briefing newemployees/candidates and assuring that all forms are properly filled out. Processes annual salary increases and longevity stipends for classified employees. Performs fingerprinting services utilizing LIVESCAN. Assists with special projects as required by the Director; provides backup to other Generalists inthe Office as needed. Performs other related duties as assigned.Page 2 of 8

Job Description: Human Resources GeneralistEXAMPLES OF DUTIES (Specific to Leaves and Absences): Processes all forms of leave request transactions for regular employees, which involvescoordination and follow-up with managers, supervisors, and others as necessary to ensure timelycompletion of transactions. Performs research, compiles statistics, and analyzed data and other work related to a variety ofemployee-employer relations matters, negotiations and collective bargaining agreements, andmaintains confidential files. Acts as an information resource to managers, supervisors and employees regarding humanresources rules, regulations, policies and procedures, and collective bargaining agreementprovisions. Notifies, explains and calculates benefits for Family and Medical Leave Act (FMLA), CaliforniaFamily Rights Act (CFRA), and California Pregnancy Disability Leave (CPDL). Composes andissues letters regarding FMLA, CFRA, CPDL, leave of absence usage and rights, and othercorrespondence to employees. Maintains confidential medical leave files containing Protected Health Information incompliance with HIPAA. Prepares ad hoc reports regarding employee leaves of absences, retirements, leave accrualbalances, etc. Distributes compensatory leave reports and correspondence, and follows up with the PayrollDepartment. Posts all forms of regular employee leave allocations (automated and manual) and adjustments toaccrual balances, as necessary. Collaborates with the Information Technology Department liaison and the HRIS Lead in thecreation and update of associated PeopleSoft/Oracle tables. Handles worker’s compensation leaves; sends correspondence to employee and carrier.Conducts liaison with worker’s compensation carrier regarding leaves of absence only. Assists with verifications of employment. Handles all disability leaves, including HR portion of the Long-Term disability application form,and is liaison with the Long-Term Disability carrier regarding leaves. Processes unemployment insurance claims. Conducts liaison with unemployment insurancerepresentative. May also conduct liaison with hearing representative and attend hearings. May maintain Faculty Seniority List. Conducts liaison with CalPERS and CalSTRS representatives and coordinates workshops withthose representatives. Establishes and maintains complex, interrelated administrative and confidential filing systemsand records. Collects and compiles statistical data and other information for inclusion in ad hoc and periodicreports.Page 3 of 8

Job Description: Human Resources Generalist Operates a personal computer, copiers, facsimile machines, and other office equipment.Accesses internal mainframe systems, online enterprise applications (PeopleSoft/Oracle), andinformation relative to leaves and absences. Assists with special projects as required by the Director; provides backup to other Generalists inthe Office as needed. Performs other related duties as required.MINIMUM QUALIFICATIONSAcademic Personnel1. Equivalent to graduation from an accredited college or university and two (2) years ofincreasingly responsible experience in personnel/human resources; or an equivalent combinationof training, education and qualifying experience, which demonstrates the skills and ability toperform the essential functions of the position.2. Must possess the ability to interpret and apply a variety of laws, rules, policies and proceduresrelated to human resources administration.3. Must be able to type accurately from clear copy. Possess demonstrated proficiency in theoperation and use of personal computers utilizing word processing, spreadsheet and databasemanagement software programs (e.g., MS Office Suite: MS Word and Excel), the Internetbrowser, websites and e-mail. A word processing and/or spreadsheet skills assessment may begiven.4. Demonstrate proficiency in English usage, report writing and customer service techniques.5. Must be able to meet deadlines and work under pressure, including the ability to perform andcomplete a high volume of work assignments with speed and accuracy, work cooperatively withothers and meet the public, employees and managers, showing courteousness and a high level ofprofessionalism.6. Demonstrated proficiency in using online HRIS (such as Oracle/PeopleSoft or similar systems).7. Must demonstrate the ability to maintain confidentiality at all times, handle personnel matterseffectively, and handle employee and public personnel inquiries with sensitivity, tact anddiplomacy.8. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.Classified Personnel1. Equivalent to graduation from an accredited college or university and two (2) years ofincreasingly responsible experience in personnel/human resources; or an equivalent combinationof training, education and qualifying experience, which demonstrates the skills and ability toperform the essential functions of the position.Page 4 of 8