RESEARCH FOUNDATIONOF THE CITY UNIVERSITYOF NEW YORKe-PAYSTUBSUSER’SGUIDE Copyright 2003Research Foundation of CUNYRevised May 3, 2004
TABLE OF CONTENTSSUBJECTPAGE #INTRODUCTION . . 3RF WEBSITE . . 4HOW TO LOG IN . .5CREATE AN ACCOUNT . . .6E-PAYSTUB LIST . . . .12E-PAYSTUB . . .13HOW TO CHANGE YOUR PASSWORD & EMAIL ADDRESS .14HOW TO LOG OUT . . 16LOGGING ON AGAIN . . .17HOW TO READ YOUR PAYSTUB . .18
e-PayStubsYour RF Direct Deposit Financial InformationOn-Line at a Secure Web AddressUnder Your Own Password24 Hours A Day / 7 Days a WeekThe Research Foundation is pleased to announce an easy and secure way toobtain your current and past Direct Deposit/e-Fund pay stubs in viewable andprintable form. No more paper to misplace. No more last minute rush to gatherinformation for your accountant to prepare your taxes.The e-PayStub looks exactly like the paper stubs you are used to seeing. Theinformation is all in the same place. In addition, we give you a separate printablelist of all of the pay periods beginning with the 11th of December of 2002.Ready to use the system? OK, here we go.Go to the RF Website: WWW.RFCUNY.ORG.
Place your mouse arrow on “E-Services” listed in the ‘Quick Links’ drop downmenu at the lower left corner of the page.
That will bring you to the “Sign In” box. If you have already created an account,choose “employee” from the drop down menu. Enter your Employee “ID”number and “Password” in the fields provided. Click “Enter”.The E-Services page will appear.Scroll down the ‘Online Services’ section and click on ‘Paystubs’.
Creating An Account And Setting Up A PasswordGo to the RF Website: WWW.RFCUNY.ORG.
Place your mouse arrow on “E-Services” listed in the ‘Quick Links’ drop downmenu at the lower left corner of the page.Click on Create Account in the Sign in box.
Follow the on-screen steps to set up your account.Note: E-Paystubs are available to employees only.Step 1Choose ‘Employee’ for the type of account you wish to create and click Next ›.You will need your Employee ID number in order for you to proceed.The Employee ID number is the six digit number beginning with a 0 which is located atthe top of your paystub, next to your name. The number is also available from yourProject Director.
THIS IS WHERE YOU WILL CREATE YOUR OWN PERSONAL ACCOUNT.Note:Once you have initialized this screen, it will not appear again. If your email address changes,please use the Edit profile process to update your information (see page 14 of this guide).Step 2- In the “Employee ID” field, type your Employee ID#.- Type the last four (4) digits of your Social Security #.- Type in a password of your choice (from 5 to 10 characters).- Confirm your password by retyping it.Note: Please choose a password that you will remember. To change your password inthe future, see P. 14 of this guide.The system is case sensitive so please remember if you used upper or lower case lettersto create your password and always use the same.Click Next ›.
Step 3Enter your e-mail address.Note: In order for this system to work effectively, we must have your email addressso that we may contact you, if necessary, and send you alerts.For security purposes, please type in answers to at least 2 of the 6 questionsso that your Client Services Representative may identify you in case you forgetyour password.Click Finish ›.
Click Continue to enter the e-PAYSTUB system.Once you have created your account in the above noted manner, you can enterthe system anytime either by using Quick Links (where you choose yourapplication first and then sign in), or by clicking on Sign In at the top right cornerof the RF home page. If you use the Sign In method, you sign in first and then goto Managing Your Awards › E-Services › Paystubs.
On this screen, you will see a list of every pay period for which a depositadvice in your name was issued since the advent of e-PayStubs.THIS IS A PRINTABLE LIST.To see an actual pay stub,click on the check number you are interested in seeing.
YOU ARE NOW LOOKING AT YOUR ACTUAL PAY STUB.THIS, TOO, IS A PRINTABLE PAGE.1.To return to the list of deposit advices, click List Pay Stubs in the bluecolumn on the left of the screen, or use your back arrow. You may thenchoose another pay stub to view by clicking on the corresponding checknumber, or you may print the list.2.If you have completed your viewing/printing and wish to exit the system,click on Sign Out, located at the bottom-left of the blue column in theabove screen.
How to Change Your Password and Email AddressNOTE:IF YOU CHANGE YOUR E-PAYSTUB PASSWORD, YOURE-TIMESHEET PASSWORD WILL ALSO CHANGE (and vice versa).Go to the RF Website WWW.RFCUNY.ORG and Click Edit Profile located atthe top right corner of the page.
THIS IS THE SCREEN THAT BEGINS THE PROFILE EDITING PROCESSTo change your password, click Change Password at the top of the screen. TheChange Password box will appear on the right side of the screen. Type the “NewPassword” (Alpha and/or Numeric, with a minimum of 5 characters,remembering that the system is case sensitive). In the “Confirm Password” box,re-type the new password to confirm it.Click on the Change bar to save your new password.IMPORTANT!!!CHOOSE A PASSWORD THAT YOU WILL EASILY REMEMBER.To change your email address or identification answers, type the changes andclick Update at the bottom of the screen.
NOTE: LOG OUT AND BACK IN USING YOUR NEW PASSWORD TO BE SURE YOURPROFILE WAS UPDATED. IF YOU FORGET YOUR PASSWORD OR IF YOU HAVE ANYQUESTIONS, CALL YOUR CLIENT SERVICES REPRESENTATIVE.HOW TO LOG OUTCLICK ON Sign out LOCATED ON THE LOWER LEFT SIDE OF THESCREEN, TO EXIT THE SYSTEM.
ONCE YOU HAVE SIGNED OFF OF THE SYSTEM, THE ABOVE SCREENWILL APPEAR CONFIRMING THE SIGN-OFF.
You may log in again by clicking on “To Login again click here” or you can goback to the Research Foundation Website homepage by clicking on “Return to RFHomepage”.HOW TO READ YOUR PAYSTUBCOLUMN HEADINGSEMPLOYEE NO.- This is your Employee ID# and acts as your identification number for all of your transactions with the RF.Y-T-D- Means Year To Date and is the cumulative amount for each line to the current date of the pay stub from the first day paid in thecurrent year.IN THE LEFT-HAND COLUMN:GR#- Is the Grant, Project or Account number from which you are being paidFLEXSPEND REIMB- This is the amount being reimbursed to you after you provide your medical expense statements.TRANSIT REIMB- This is the amount being reimbursed to you after you provide your transit expense statements.PARKING REIMB This is the amount being reimbursed to you after you provide your parking expense statements.DEP CARE REIMB- This is the amount being reimbursed to you after you provide your dependent care expense statementsIN THE RIGHT-HAND COLUMN:FICA- Stands for Federal Insurance Contributions Act and the amount represents your Social Security payroll taxes (Statutory)OASDI - Stands for Old Age and Survivors Disability InsuranceFICA-HI- Stands for Health Insurance-Medicare Deductions (Statutory)FEDERAL S-00- Refers to the status you claimed on your W-4 for your Federal taxes and how many dependents you have claimed. (Above,the employeechose Single and 0 dependents
STATE NY S-00 refers to the status you claimed on your W-4 for your State taxes and how many dependents you have claimed.NEW YORK CITY- Refers to the amount of money being taken out of your pay for NYC taxes.GARNISHMENT – If your salary is being garnished for child support, lien(s), taxes, etc., the amount of the Garnishment will appearhere. If there is more than one garnishment, each will be listed separately with IRS being first and child support second,etc.PPO-stands for Preferred Provider Organization (the level of coverage chosen)EBC- Is Empire Blue Cross and Blue ShieldPRE- Means that the premium for the health insurance is paid with pre-tax dollars.POST- Means that the premium for the health insurance is paid with post-tax dollars, at your request.ER stands for Employer (the portion paid by the RF on your behalf)EE- Stands for Employee (the portion paid by the employee)TIAA- (TIAA CREF) is our retirement provider’s name .TIER- refers to the level of the pension plan in which you are a participant.UW CAMPAIGN- You have asked that this portion of your check be sent to the United Way Campaign.SRA- Supplemental Retirement Annuity-This is the amount you have chosen to save in your voluntary retirement account.E-FUND-This is a service that the RF provides to employees who do not have bank accounts and have asked RF to provide one for the.purpose of Direct Deposit of salary. If an employee has E-FUND, the n the amount showing at the bottom will be zero ( 0.00),because. the system sees it as a deduction when we transfer the funds to the account. Please see the amount listed in the Currentcolumn under E-FUND for the net pay.DIR DEP- stands for Direct DepositNET PAY- This amount represents your salary after all of the deductions have been taken out.DENTAL- This will appear if you have dental coverage and are NOT covered by EBC/BS for basic health coverage.GHI- Stands for Group Health Incorporated and is one of our Health Care Providers. This will appear if you have chosen GHI as yourprovider.HMO- Stands for Health Maintenance Organization and refers to the type of health coverage you have chosen.LTC- Stands for Long Term CareWAIVER- This means that you have chosen not to take medical coverage and are receiving instead the amount shown.FLEX SPENDING- This means that you have signed up for the pre-tax dollars deduction toward unreimbursed medical expenses.TRANSIT DEDUCTION- You have signed up for the pre-tax dollars deduction toward commuter transit expenses.PARKING DEDUCTION- You have signed up for the pre-tax dollars deduction toward commuter parking expensesDEPENDENT CARE- You have signed up for the pre-tax dollars deduction toward dependent care expenses.VOID-NOT A CHECK- The check was Direct Deposited or sent to E-FUND. The pay stub being viewed is an exact duplicate of the actualcheckFOR ALL OTHER QUESTIONS REGARDING NOTATIONS ON YOUR PAYSTUB, CONTACT YOUR CLIENT SERVICESREPRESENTATIVE.
On-Line at a Secure Web Address Under Your Own Password 24 Hours A Day / 7 Days a Week The Research Foundation is pleased to announce an easy and secure way to obtain your current and past Direct Deposit/e-Fund pay stubs in viewable and printable form. No m