Creating Effective Academic Policiesand Procedures to Administer Credit forPrior Learning (CPL) PathwaysAmerican Council on EducationCenter for Education Attainment and InnovationCollege and University PartnershipsApril 20, 2016

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Partnering for TransformativeChange in Higher Education:The American Council on Education (ACE) Credit forPrior Learning StimulusAngel Harriott, CWDPSenior Program ManagerCollege and University PartnershipsCenter for Education Innovation and AttainmentAmerican Council on Education

CPL Stimulus OverviewRequest For Proposal (2015)Selection Criteria Diverse Institutions RepresentedImplement or Expand CPLEstablish CPL Advisory CommitteeCollect/Report CPL DataCreate External PartnershipsSubmit Final Outcomes Report

CPL Stimulus Program ActivitiesTechnical Assistance and Training: Marketing CPL to Students Internal Marketing Across Campus Faculty Development: Assessing CPL Capturing and Reporting CPL Data CAEL’s Tools for CPL (Portfolio) Access to 2015 ACE CPL Webinar Series

Institutional MilestonesACCOMPLISHMENTS (2015-2016) Facilitated campus-wide training for AdvisorsConducted Faculty Lunch & Learn SessionsIncorporated CPL into overall enrollment strategyImplemented challenge exams, CLEP, military transfercredit, individual assessments, IB, APCreated Faculty Learning Communities- developed e-portfolio platforms- developed portfolio classes for studentsHosted military CPL summer info eventEnhanced Websites / Marketing/ BrandingFormed strategic partnerships

ModeratorDr. Richard IrwinVice ProvostAcademic Innovation & Support ServicesUniversity of Memphis

Session Agenda Creating Effective Academic Policies and Procedures:Developing a CPL Advisory Board, Building StrategicPartnerships Panelist Discussion / Q&A Prior Learning Assessment Policies and Procedures:Advising and Testing Operations, Faculty Developmentand CPL Tools Panelist Discussion / Q&A

Panel of PresentersAmy DanzoDr. Solomon AlaoLinda Hardges-ScruggsNorthern Kentucky UniversityMorgan State UniversityMorgan State University

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Creating Effective Academic Policiesand Procedures, Developing a CPLAdvisory Board & Building Partnershipsto promote Career PathwaysSolomon AlaoLinda Hardges-ScruggsWillie BraggMORGAN STATE UNIVERSITY

Implementation PlanObjective 1: Establish a campus-wide committee with keystakeholders for the projectObjective 2: Develop policy on credit for prior learning andcompetency-based educationObjective 3: Develop a Marketing Plan for the Policy andInitiativesObjective 4: Establish IHE Partners and Identify ProfessionalDevelopment Opportunities (PDOs) for Committee members.Objective 5: Acquire Internal and External Grants to SustainCPL Initiatives

New Student OrientationEnrollment Management (Best Practices) Inclusion of CPL options, policies and process in the catalog Introduce CPL options to students and parents during orientationto the university (week-long process) Involve advisors and retention coordinators Involve the Office of Transfer, Records and Registration, andOffice of Financial Aid in the process Involve Student Organizations and Office of Residence Life

Prior Learning Assessment (PLA)Options at MSUCredit for Prior Learning provides an opportunity for all MSUstudents to receive credit for college level knowledge and skillsacquired outside of the classroom.CPL Options Implemented by MSU Advanced Placement (AP)International Baccalaureate (IB)College-Level Exam Program (CLEP)Military Transfer CreditChallenge Examinations - *9/16CPL Options We Plan to Implement Competency-Based (CBE) Courses - 9/16 Portfolios 9/17 – 9/18

PLA Student Transfer CreditsDirector of the Transfer Center:Aligns Process and Procedures with University and State Standards Articulation System (ARTSYS); Maryland Higher Education Commission and Code of Maryland (COMAR) transfer policiesImplements Standards and Policies Timely evaluation and input of transfer credits Evaluates and inputs specialized credits CLEP IB AP Military

MSU - PLA FeesCPL-OptionsFeesAdvanced Placement (AP) 92 per exam set by College BoardCollege-Level Exam Program (CLEP) 80 per exam set by College BoardMilitary Transfer CreditNo Fee – Policies and processInternational Baccalaureate (IB)Registration - 160.00 110.00 per examIB Certificate - 270.00All determined by The InternationalBaccalaureate Organization (IBO)Challenge ExaminationsTuition 225; Fees 76; Total 301Competency-Based (CBE) Courses - 9/16TBDPortfolios 9/17 – 9/18TBD

MSU – Policies & ProceduresLeadership andGovernanceElements of the PolicyStatus of the Policy Engaged academic andnon-academic units Part 1: Purpose andCompliance1. Approved by the Dean’sCouncil in May 2015 Engaged the VicePresidents and Deans inthe process Part 2: InstitutionalPolicy and Procedure2. Approved by AcademicAffairs in August 2015 Part 3. Assessmentand Awarding Credits3. Approved by theCounsel/Legal in August2015 Engaged the Deans in awebinar on guidelines foroffering CPL options(February and March,2015)Engaged the GeneralCounsel and Board ofRegents (May & August,2015) Part 4. InformationDissemination4. Approved by the Boardin February 20165. Checklist & MarylandHigher EducationCommission (ApprovalProcess)

MSU – DATA OUTCOMESEstablish and Collaborate with the Data Management Team:–––––––Office of AssessmentInstitutional ResearchTransfer CenterRecords & RegistrationAdmissionsAcademic AffairsCenter for Continuing and Professional Studies

MSU – DATA OUTCOMESCollect, track, aggregate and disaggregate data on CPL Options What? When? How often?Establish baseline data and targets (i.e., increase X-option by 10% per year) Challenge Examination CBE Courses/Programs– Education-Praxis Examinations– Engineering-Dual Degree– Nursing-NCLEX Examination– General Education (Critical Thinking, Global Learning and Diversity)Communicate data to stakeholders Internal and External Annually or as needed

MSU – DATA OUTCOMES Methods of Assessment Total PLA credits awarded by calendar year First year retention rates of participants Participation in CPL workshops and process (faculty) Successful completion of non-introductory courses Site supervisor evaluation of student Student self-evaluation through survey and/or journal Success of graduates connected to CPL options Comparative Studies Financial Analysis Time to Degree Satisfaction with the Institution

MSU-Creating Effective PartnershipsObjective 4: Establish Partners and Prof-Development OpportunitiesAnne Arundel Community College (AACC)Johns Hopkins University (JHU)University of Maryland University College (UMUC)Criteria for Selection Balance of 2 and 4-year InstitutionsArticulation Agreements (2-4 year institutions)Willingness to Partner with MSUModel Best PracticesNational and International Recognition by Peers

Creating Effective PartnershipsAnne Arundel Community College (AACC) Website Policies (CPL Options, Fees, Marketing Strategies, Faculty ProfessionalDevelopment)Johns Hopkins University (JHU) Education Platform and Tools Assessment System Data ManagementUniversity of Maryland University College (UMUC) Best Practices in CBE Conceptual Framework CBE Partnership Workshop (4-hours at MSU) Focus on Continuous and long-term partnership initiatives

Success Stories from theCenter for Continuing & Professional StudiesPrimary Goal of the Center for Continuing and ProfessionalStudies (CCPS) is to serve the lifelong educational needs ofAdult learners (ages 25-50) The center received the first 1 million endowment award from TheBernard Osher Foundation in 2011. Since 2011, 184 adult learners campus-wide (all majors) are usingor have used the award to obtain an undergraduate degree fromMSU. In an analysis conducted CCPS, our CPL options has the potentialto decrease 9-credits from the total number of credits (120)required for non-traditional students to complete a degree program.

Success Stories (2016)Bernard Osher Foundation ScholarsAchievement of GraduatesProgram of StudyPresident’s Achievement AwardArchitecture & Environmental DesignNurse at Mt. Washington Pediatrics, Baltimore, MarylandNutritional ScienceTeacher at the Baltimore City Public SchoolsPhysical EducationAwarded internships: Department of Defense (DOD),National Aeronautics and Space Administration (NASA);employed at DODElectrical EngineeringProgram Coordinator of a Biomedical Science Program atMorganSociologyEnroll in our M.S Program in Project ManagementConstruction ManagementCurrent graduate student, Florida International University(FIU) – Homeless Resource Center, West Palm Beach,FloridaSocial Work

Next Steps and SustainabilityImplement all CPL options Institutional Challenge Examinations - *9/16 Competency-Based (CBE) Courses - 9/16 Portfolios 9/17 – 9/18Acquired grants (i.e.,15K) to improve all aspects of CPL options & initiativesContinue to seek opportunities for professional development (ACE, CAEL,etc.) for stakeholders (faculty, advisors, administration)Access Orientation (Best Practices – Lumina Foundation) students and their parentsTopics such as effective transitioning strategies (e.g., focus, goal-setting, time)Academic advising & residence lifeUse of resources (e.g., library, deans, chairs, faculty)

Panel Discussion / Q&AAmy DanzoDr. Solomon AlaoLinda Hardges-ScruggsNorthern Kentucky UniversityMorgan State UniversityMorgan State University

PRIOR LEARNING ASSESSMENTAdvising & Testing Operations,Faculty Development and CPL ToolsAmy DanzoNORTHERN KENTUCKY UNIVERSITY

Northern Kentucky UniversityWhere we were one year ago: No CPL data trackingScattered informationNo central contact for studentsInconsistent policies and procedures

NKU - New CPL Policy Refined to make it more student-friendly and easier toaccess this type of credit. Ensures that the equivalencies were determined througha rigorous review process. Developed and approved by an Academic Council atNKU that includes staff and faculty.

NKU - New CPL Policy, ContinuedMain components of policy: Outline all credit for prior learning options available at institution Define number of credit hours of credit for prior learning that ispermitted towards a student’s degree Make clear the fees associated with credit for prior learning Have university governing body approve of new, modified, anddiscontinuation of credit for prior learning options Look to CAEL’s 10 Standards for Guidance

NKU – Website Creation highlights all of the CPLOptions at NKU:1) Advanced Placement (AP) Exams2) American Council on Education(ACE) Credit3) College Level Examination Program(CLEP) Exams4) Credit for Prior LearningExamination (CPLE)5) DSST Credit by Exam Program6) Industry Credentials or licensure orcertification7) International Baccalaureate (IB)8) Portfolio-Based Assessments9) World Language Incentive Program

NKU Challenge Examinations:The Role of Faculty Terminology: Credit for Prior Learning Examinations We developed a training session for creating reliable,valid examinations. We gave faculty a stipend for creating an examinationupon completion of their training. We made this training available on a Blackboard site forfaculty to have access to it in the future.

NKU Challenge Examinations:Faculty SeminarHired expertpsychometrician - 1,000(all expenses payment)Stipend for each facultymember who attendedseminar and created acredit-by-exam - 250Students’ access to creditfor which they have alreadymet the learning outcomes- Priceless

NKU – Testing Created Blackboard shell for new faculty-developed Credit forPrior Learning Examinations (CPLE). Students register and pay for exam. Exams are open to allstudents – not just the ones who inquire about them. Students pay 115 for this exam (as opposed to 1,092 for the course)which covers administration and exam creation/maintenance. Tests are given in a National Certified testing center.Monitored, Exam Security, Testing Professionals

Role of NKU AdvisorsHeld faculty/advisor workshop to discuss how toimplement Credit for Prior Learning into advisingphilosophy. Key factors/questions:– What should you look for in a student’s history? Employment, job duties, certifications, trainings, volunteerwork– What questions should you ask? Can I see your resume? Tell me about your job duties?What are your educational goals? Did you go through anytrainings at work? If so, did you receive any certifications?– To whom should you refer students? Credit for Prior Learning Specialists (located in TestingServices at NKU)

CPL Lunch and Learn1. CAEL Video2. PresentationWhat is Prior Learning?How do we assess it?Why is it important?3. Advising SkitHow to work CPL intoan advising appointment4. Case StudiesEach table gets a PLAcase study to workthrough.

NKU Credentials to Credits ProgramWorked with Radiology, Respiratory Therapy, AdvancedNursing, and Finance departments to equate certificationsto credit. Current eligible certification include:Financial Industry Regulatory Authority (FINRA): 3-6 credit hoursThe American Registry of Radiologic Technologists (ARRT): 6-50 credit hoursAmerican Registry for Diagnostic Medical Sonography (ARDMS): 6 hoursNational Board for Respiratory Care (NBRC): 3-6 hoursNuclear Medicine Technology Certification Board (NMTCB): 6 hoursNational Council Licensure Examination (NCLEX): 19 hours The information students would have to know to passthese certification tests equated to courses in eachdepartment

Data tracking and reportingYou’ve got your policy in place – now it’s time to talk aboutdata.- What we decided that we needed: H.S. GPA ACT/SAT Scores- We chose these as opportunities to market CPL Cumulative NKU G.P.A. Total Earned Hours Total CPL Hours

Data tracking and reportingFrom this data, we can create reports that tell us: Retention and graduation rates of students who haveat least one CPL on their transcript Tuition Savings for students How to better hone in on marketing How CPL students perform in subsequent courses

Data tracking and reporting120100Current Retention of 2014Cohort95.886.78086.169.16040200First Fall to FirstSpringFirst Fall to FirstSpringOverall Bachelor’s CohortPLA Overall Bachelor’s Cohort9.4 credits 3,420in tuition savings

Panel Discussion / Q&AAmy DanzoDr. Solomon AlaoLinda Hardges-ScruggsNorthern Kentucky UniversityMorgan State UniversityMorgan State University

Contact InformationAngel Harriott - American Council on [email protected] Alao - Morgan State [email protected] Danzo - Northern Kentucky [email protected] Hardges-Scruggs - Morgan State [email protected] Irwin – University of [email protected]

Credit for Prior Learning:Charting Institutional Practicefor Sustainability(ACE, 2015)For more information onCPL implementationcontact us:[email protected]

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Implementation Plan Objective 1: Establish a campus-wide committee with key stakeholders for the project Objective 2: Develop policy on credit for prior learning and competency-based education Objective 3: Develop a Marketing Plan for the Policy and Initiatives Objective 4: Establish IHE Partners and Ide